HomeMy WebLinkAbout041922-03.3
FINANCE COMMITTEE MEMORANDUM 3.3
TO: Mayor and Town Council April 19, 2022
SUBJECT: Authorize Mid-Year Increases of Contracts with Ankit Arora Tennis, Wee
Hoop Inc., Bluebird Preschool, and Zina Kassab for Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in various areas such as sports, cooking,
performing arts, visual arts, health and fitness, and personal development. The Town
contracts with multiple instructors to provide these classes for a fee paid by participants
that are split at a rate of 60% to the instructor and 40% to the Town. The Town's
purchasing policy states the Finance Committee shall be the awarding authority for all
contracts over $25,000.
The Town offers these classes quarterly and continuously evaluates the number of
classes offered to meet customer demand.
At the beginning of fiscal year 2021/2022, the Town offered, through contracted
instructors:
• 15 camps and classes with Ankit Arora Tennis
• 22 youth basketball classes with Wee Hoop, Inc
• 28 preschool classes with Bluebird Preschool and Enrichment
• 44 camps and classes for adults, seniors, teens, and youth with Zina Kassab
DISCUSSION
In January of 2022, the Recreation, Arts & Community Services Department assessed
current customer demand for programming provided by contract instructors and as a
result, a mid-year budget increase was made to accommodate programming through
June 2022. Based on current and forecasted enrollment, it is anticipated that with the
additional funds added, these instructor contracts will exceed $25,000 in fiscal year
2021/22. Sufficient funds are budgeted and appropriated for this purpose. The revenue
generated by these programs offsets 100% of the direct expenditures.
Finance Committee 2 April 19, 2022
It is recommended that the Finance Committee authorize the approval of mid-year
increases to the following contracts not to exceed $35,000 for Ankit Arora Tennis, not to
exceed $35,000 for Wee Hoop, Inc, not to exceed $40,000 for Bluebird Preschool, and not
to exceed $31,500 for Zina Kassab for the remainder of fiscal year 2021/22.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director