HomeMy WebLinkAbout041922-03.2FINANCE COMMITTEE MEMORANDUM 12
TO: Mayor and Town Council April 19, 2022
SUBJECT: Authorize Increase of Contract with Dakota Press for production of the
Live Locally Quarterly Newsletter
BACKGROUND
Since 2016 the Town has produced a Live Locally quarterly printed newsletter
("newsletter") as a means of reaching out to the community. The newsletter, which
focuses on programs, projects and events and features vibrant photos, informative
articles and graphics, is delivered to approximately 19,000 Danville households.
DISCUSSION
The Town has maintained a contract with Dakota Press for printing and dissemination of
the Live Locally Quarterly Newsletter and has been extremely satisfied with the
professional and quality services provided by Dakota Press.
The Finance Committee authorized a contract with Dakota Press on August 17, 2021, for
$32,691. The contact price for Dakota Press' printing services has increased from $32,691
to $34,691 because of a spike in the cost of paper and the cost of printing the newsletter
on recycled stock beginning Spring 2022.
Sufficient funds are budgeted and appropriated in the FY 2021/22 Administrative
Services Community Outreach budget to cover the cost of printing and disseminating the
newsletter.
It is recommended that the Finance Committee approve a one-year contract not to exceed
$34,691 with Dakota Press for printing and mailing services with an option to renew this
contract for an additional year.
Prepared by:
Nicola Shihab
Public Information Officer
Reviewed by:
Robert B. Ewing
City Attorney
Finance Committee Memorandum 3.2 2 April 19, 2022