HomeMy WebLinkAbout041922-03.1
FINANCE COMMITTEE MEMORANDUM 3.1
TO: Mayor and Town Council April 19, 2022
SUBJECT: Authorize execution of contract with DC Electric Group, Inc. for street
light repair
BACKGROUND
The Town maintains approximately 700 street lights, primarily located in the downtown
and along the Sycamore Valley Road/Camino Tassajara corridor. Due the the specialized
nature of this work, the Town has historically utilized qualified contractors to perform
these repairs. Maintenance activities include replacing light fixtures, photocells and fuses,
emergency response to knocked down lights and their subsequent replacement, and
electrical troubleshooting. The current street light repair contract is set to expire on June
30, 2022, so a Call for Bids was recently posted for a new three year contract, with two
possible one year extensions.
DISCUSSION
In response to the Call for Bids, the Town received proposals from seven qualified
companies. The lowest responsive bid, which also rated as the highest technical score,
was from DC Electric Group, Inc. for an annual total of $25,350 (based on estimated
quantities of services). Due to the uncertainty of what repairs may be needed from year
to year, staff recommends a contingency amount of $7,650 for a total contract amount of
$33,000, which would be equal to the Town’s current street light repair contract. While
DC Electric Group, Inc. has not previously performed street light repairs for the Town,
they have provided a variety of other electrical services and have performed very well.
Sufficient funds will be appropriated in the Town’s 2022/23 Operating Budget for this
contract. It is recommended that the Finance Committee authorize execution of a contract
for $33,000 with DC Electric Group, Inc. for street light repair.
Prepared and Reviewed by:
Dave Casteel
Maintenance Services Director