HomeMy WebLinkAbout030122-06.4
ADMINISTRATIVE STAFF REPORT 6.4
TO: Mayor and Town Council March 1, 2022
SUBJECT: Resolution No. 14-2022, awarding a professional services agreement to
TJKM for the preparation of a Local Roadway Safety Plan, LRSPL-5454
(025), and authorizing an appropriation of $9,000 from CIP C-305, Traffic
Management Program
BACKGROUND
On March 26, 2021, the Town of Danville was awarded a Highway Safety Improvement
Program (“HSIP”) grant from the California Department of Transportation (“Caltrans”)
in the amount of $42,000 for purposes of preparing a Local Roadway Safety Plan
(“LRSP”). Through the development of a set of guidelines, Caltrans has defined LRSPs
as a means for providing local agencies with a framework to systematically identify and
analyze safety challenges and recommend safety improvements, and further, provides a
proactive approach to addressing safety needs and demonstrates agency responsiveness
to safety challenges. Specifically, LRSPs serve as an evaluation and planning document
that analyzes vehicular, bicycle, and pedestrian-involved collisions and identifies
recommendations for corridor and site-specific countermeasures to enhance roadway
safety.
Beginning in FY22/23, Caltrans will require that local agencies have an adopted LRSP to
be eligible for future cycles of HSIP grant funds.
DISCUSSION
On December 16, 2021, a Request for Proposal was issued for the preparation of a LRSP
for the Town of Danville. Two proposals were received from local transportation
engineering consulting firms. The two submitted proposals were reviewed and ranked.
TJKM Transportation Consultants of Pleasanton, CA was found to be the most qualified
consultant.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
Award of Contract for
Preparation of a Local 2 March 1, 2022
Roadway Safety Plan
FISCAL IMPACT
The amount of the consultant contract is $59,579. A previously secured Caltrans HSIP
grant will be used to fund $42,000 of the project. To cover the balance of the contract costs
and fulfill the grant match requirement, an appropriation of $9,000 from CIP C-305,
Traffic Management Program is required. The remaining $8,579 is available in the FY21-
22 Operating Budget to cover the total contract cost of $59,579.
RECOMMENDATION
Adopt Resolution No. 14-2022, awarding a professional services agreement to TJKM for
the preparation of a Local Roadway Safety Plan, LRSPL-5454 (025), and authorizing an
appropriation of $9,000 from CIP C-305, Traffic Management Program.
Prepared by:
Andrew Dillard
Transportation Manager
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 14-2022
B - CIP Page No. C-305
RESOLUTION NO. 14-2022
AWARDING A PROFESSIONAL SERVICES AGREEMENT TO TJKM FOR THE
PREPARATION OF A LOCAL ROADWAY SAFETY PLAN, LRSPL-5454 (025), AND
AUTHORIZING AN APPROPRIATION OF $9,000 FROM CIP C-305, TRAFFIC
MANAGEMENT PROGRAM
WHEREAS, the Town of Danville desires to develop a Local Roadway Safety Plan
(LRSP); and
WHEREAS, the California Department of Transportation (Caltrans) has identified that a
LRSP is an effective framework to systematically identify and analyze roadway safety
challenges and develop recommendations for safety improvements; and
WHEREAS, Caltrans requires that local agencies adopt a LRSP in accordance with State
program guidelines to be eligible for future cycles of State and Federal Highway Safety
Improvement Program (HSIP) funds; and
WHEREAS, on March 26, 2021, the Town of Danville was awarded $42,000 in HSIP, Cycle
10 funds to assist with the preparation of a LRSP for the Town of Danville; and
WHEREAS, on April 21, 2021, the Town of Danville adopted Resolution No. 15-2021,
authorizing the Town Manger to execute a Master Agreement with Caltrans for State-
funded projects to fulfill the Town’s eligibility requirement to receive State and/or
Federal funding for transportation projects; and
WHEREAS, the Town circulated a Request for Proposal (RFP) to select the most qualified
and experienced consultant firm to provide transportation engineering services for the
preparation of a LRSP; and
WHEREAS, the Town issued the RFP on December 16, 2021, and received two (2)
proposals by January 21, 2022, that were evaluated and scored; and
WHEREAS, TJKM Transportation Consultants of Pleasanton, CA was determined to be
the most qualified consultant; and,
WHEREAS, an appropriation of $9,000 is required and available from CIP No. C-305,
Traffic Management Program to provide the necessary matching funds to fulfill the HSIP
grant requirements; and
WHEREAS, CIP No. C-305, Traffic Management Program provides for project and
programmatic solutions to enhancing roadway circulation and safety measures; now,
therefore, be it
DocuSign Envelope ID: 63B7A450-98DC-418E-B8AC-EA3605347288
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 14-2022
RESOLVED, by the Danville Town Council, that $9,000 be appropriated from CIP C-305
in FY21/22 to provide the necessary matching grant funds for the preparation of a LRSP;
and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager is authorized to
execute on behalf of the Town, a Professional Services Agreement with TJKM
Transportation Consultants of Pleasanton, CA with a not-to-exceed budget of $59,957.
APPROVED by the Danville Town Council at a regular meeting on March 1, 2022, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 63B7A450-98DC-418E-B8AC-EA3605347288
ATTACHMENT B