HomeMy WebLinkAbout020122-06.6
ADMINISTRATIVE STAFF REPORT 6.6
TO: Mayor and Town Council February 1, 2022
SUBJECT: Resolution No. 6-2022, amending the construction contract for the Town
Office Relocation Project, Contract No. B-626
BACKGROUND
The Town is in the process of relocating the Danville Town Offices and Police Department
from 510 La Gonda Way to 500 La Gonda Way. The new property includes an office
building and an unfinished building shell (previously designed to be a children’s theater)
that are connected by a central atrium and plaza, and related parking and landscape
improvements.
The first phase of this project involves relocating the Police Department. This involves
constructing approximately 18,878 square feet of interior tenant improvements to the
unfinished building shell. On November 17, 2020, the Town Council adopted Resolution
No. 77-2020, awarding a construction contract for the Town Office Relocation Project,
Contract No. B-626 (Attachment B) to D.L. Falk Construction, Inc. in the amount of
$5,924,000. Inclusion of a 20% contingency in the amount of $1,184,800 brought the total
construction contract for this first phase of the work to $7,108,800.
DISCUSSION
As the tenant improvements for the Police Department are nearing completion, attention
is turning to constructing tenant improvements required for the second phase of the
project. The second phase of the work includes tenant improvements to the atrium and
ground floor of the office building that will house all of the remaining Town departments
currently located at 510 La Gonda Way. This phase of the project includes an additional
22,120 square feet of office space.
The phase two tenant improvements along with related parking lot improvements are
necessary prior to the relocation of all non-Police Town staff.
Significant cost and time savings can be realized by amending the current construction
contract with D.L. Falk to complete the phase two tenant improvements and parking lot
improvements. The following table describes construction costs associated with both
phases of the project tenant improvements plus the parking lot.
Amending construction contract 2 February 1, 2022
for the Town Office Relocation
Project, Contract No. B-626
Contract Scope Cost Contingency Total
Police Department (phase one) $5,924,000 $1,184,800 $7,108,800
Town Offices (phase two) $1,536,002 $ 0 $1,536,002
Parking Lot Improvements $ 350,000 $ 0 $ 350,000
Total $7,810,002 $1,184,800 $8,994,802
The construction contract amendment will increase the construction budget by
$1,886,002, increasing total authorized contract cost from $7,108,800 to $8,994,802.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
No additional fiscal impact. All funds required for the contract amendment have been
previously appropriated as part of CIP Project B-626 - Town Office Relocation Project.
RECOMMENDATION
Adopt Resolution No. 6-2022, amending the construction contract for the Town Office
Relocation Project, Contract No. B-626.
Prepared by:
Guillermo Santolaya
Civil Engineer Associate
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 6-2022
B - Resolution No. 77-2020
RESOLUTION NO. 6-2022
AMENDING THE CONSTRUCTION CONTRACT FOR THE TOWN OFFICE
RELOCATION PROJECT, CONTRACT NO. B-626
WHEREAS, the Danville Town Council previously appropriated funding in the Capital
Improvement Program for the Town Office Relocation Project, Contract No. B-626, and
WHEREAS, the Town Council adopted Resolution No. 77-2020, awarding a construction
contract for the Town Office Relocation Project, to D.L. Falk Construction, Inc; and
WHEREAS, significant cost and time savings can be realized by initiating a change order
to the Town Office Relocation Project for the improvements of similar scope items at 500
La Gonda office building; and
WHEREAS, the total cost of the amendment exceeds the previously approved total
construction budget; and
WHEREAS, the construction contract with D.L. Falk Construction, Inc. needs to be
amended to increase the total authorized construction budget by $1,886,002 resulting in
an amended total construction budget of $8,994,802; and
WHEREAS, sufficient funds have previously been appropriated by the Town Council in
Town Office Relocation Project, Contract No. B-626 to fund the contract amendment;
now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town Manager is hereby authorized
to execute, on behalf of the Town, a contract amendment in the amount of $1,886,002 with
D.L. Falk Construction, Inc.
DocuSign Envelope ID: 604911AF-2DAB-489C-983F-5B89CFF2852F
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 6-2022
APPROVED by the Danville Town Council at a regular meeting on February 1, 2022, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 604911AF-2DAB-489C-983F-5B89CFF2852F
RESOLUTION NO. 77-2020
AWARDING A CONSTRUCTION CONTRACT FOR THE TOWN OFFICE
RELOCATION PROJECT, CIP NO. B-626
WHEREAS, the Danville Town Council has appropriated funding in the Capital
Improvement Program for the Town Office Relocation Project, CIP No. B-626; and
WHEREAS, the plans and specifications for the subject project have been designed by
William Wood Architects, the original designer of the buildings at 500 La Gonda Way;
and
WHEREAS, the City Clerk of this Town did, in open session on the 5th day of
November, 2020, publicly open and read aloud the sealed bids received as required by
law; and
WHEREAS, the lowest responsive bidder is DL Falk Construction, Inc. of Hayward,
California, and the City Engineer has recommended awarding a contract for the project
to said contractor; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Town Office Relocation Project, CIP No. B-626 to DL Falk Construction,
Inc. of Hayward, California; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with DL Falk
Construction, Inc. for $5,924,000 and authorize use of a 20% construction contingency of
$1,184,800 for a total construction budget of $7,108,800 for work in connection
therewith, and the City Clerk is hereby directed to attest same and affix thereto the
official seal of the Town; and, be it further
RESOLVED, that staff shall within five (5) days of the adoption of this resolution,
transmit an Extract of Public Works contract award to the Department of Industrial
Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA
94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to
journeymen be made, the Town shall notify the Division of Apprenticeship Standards
of such findings.)
DocuSign Envelope ID: BB0ABE3B-5551-48A2-8F4C-DB9B4E60E9AA
ATTACHMENT B
PAGE 2 OF RESOLUTION NO. 77-2020
APPROVED by the Danville Town Council at a special meeting on November 17, 2020,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: BB0ABE3B-5551-48A2-8F4C-DB9B4E60E9AA
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