HomeMy WebLinkAbout122121-05.9 ADMINISTRATIVE STAFF REPORT 5.9
TO: Mayor and Town Council December 21, 2021
SUBJECT: Resolution No. 82-2021, awarding a construction contract for the 2020/21
Pavement Resurfacing (ARAM - Cape Seal and Slurry Seal) Project, CIP
No. C-610E
BACKGROUND
This project is part of the Pavement Management Program (CIP No. C-610E). The
project will apply Asphalt-Rubber Aggregate Membranes (ARAM) and Slurry Seal
treatment to various streets throughout the Town. ARAM and Slurry Seal is a cost-
effective preventative maintenance technique designed to extend the life of existing
pavement by filling surface cracks and voids, providing a weather-tight seal, and
adding texture and uniform appearance to the street. ARAM application will extend
pavement life approximately eight to ten years and slurry seal will extend life
approximately five years.
To determine those streets that will receive a pavement resurfacing treatment, the
Town, along with all Bay Area cities and counties, uses StreetSaver, a pavement
management program developed by the Metropolitan Transportation Commission
(MTC). The software relies on a classification system known as Pavement Condition
Index (PCI), which ranges from 0 to 100. New streets start at 100 and decrease as they
age. The Town’s Pavement Management Program seeks to sustain an average overall
PCI of 70 or better for Town streets using funding allocated annually. Streets eligible for
ARAM and Slurry Seal treatment generally have PCIs in the range of 70 to 90.
Although the bulk of the work involves ARAM and Slurry Seal treatment, this project
also includes dig-out repairs and Americans with Disabilities Act (ADA) compliant
curb ramps. Traffic striping and marking replacement will follow the resurfacing work.
A complete list of streets is shown in Attachment C.
DISCUSSION
Four bids were received and opened on November 16, 2021. The lowest responsive
bidder was American Pavement System, Inc. of Modesto, California at $1,476,310. Bid
results are summarized in Attachment D.
The work is scheduled to begin in early 2022 and should be completed by spring,
Award of Contract for 2020/21 2 December 21, 2021
Pavement Resurfacing Project
CIP No. C-610E
assuming the weather is favorable.
This project is considered maintenance and repair work and is therefore categorically
exempt from the requirements of the California Environmental Quality Act (CEQA)
according to Guidelines Section 15301 (Class 1).
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public. A standard Town
Capital Improvement sign will be placed at the various project sites. Adjacent property
owners will be notified in advance of the construction schedule.
FISCAL IMPACT
The low bid amount is $1,476,310, plus a 20% contingency of $295,262, results in a total
construction budget of $1,771,572. A previously secured grant from CalRecycle will be
used to pay for approximately $110,000 of the project. Sufficient funds have been
appropriated in the Capital Improvement Program (Pavement Management Program)
to cover these costs.
RECOMMENDATION
Adopt Resolution No. 82-2021, awarding a construction contract for the 2020/21
Pavement Resurfacing (ARAM - Cape Seal and Slurry Seal) Project, CIP No. C-610E.
Prepared by:
Nader Salama, P.E.
Senior Civil Engineer
Reviewed by:
Tai J. Williams
Assistant Town Manager
Award of Contract for 2020/21 3 December 21, 2021
Pavement Resurfacing Project
CIP No. C-610E
Attachments: A - Resolution No. 82-2021
B - CIP Page No. C-610E
C - Candidate Street List
D – Bid Results Summary
RESOLUTION NO. 82-2021
AWARDING A CONSTRUCTION CONTRACT FOR THE 2020/21 PAVEMENT
RESURFACING (ARAM - CAPE SEAL AND SLURRY SEAL) PROJECT, CIP NO.
C-610E
WHEREAS, the Danville Town Council has appropriated funding in the Capital
Improvement Program for the Pavement Management Program, CIP No. C-610E in the
2020/21 Capital Improvement Program; and
WHEREAS, the funding includes a grant from the California Department of Resources
Recycling and Recovery (CalRecycle), a Rubberized Pavement Grant to promote
recycled-content surfacing products; and
WHEREAS, the plans and specifications for the subject project have been reviewed and
approved by the City Engineer; and
WHEREAS, this project is categorically exempt from the requirements of the California
Environmental Quality Act, Section 15301, Class 1; and
WHEREAS, the City Clerk of this Town did, in open session on the 16th day of
November, 2021, publicly open and read aloud the sealed bids received as required by
law; and
WHEREAS, the lowest responsive bidder is American Pavement System, Inc. of
Modesto, California, and the City Engineer has recommended awarding a contract for
the project to said contractor; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the 2020/21 Pavement Resurfacing (ARAM - Cape Seal and Slurry Seal)
Project, CIP No. C-610E to American Pavement System, Inc., California; and, be it
further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with American
Pavement System, Inc. for $1,476,310 and authorize use of a 20% construction
contingency of $295,262 for a total construction budget of $1,771,572 for work in
connection therewith, and the City Clerk is hereby directed to attest same and affix
thereto the official seal of the Town; and, be it further
RESOLVED, that staff shall within five (5) days of the adoption of this resolution,
transmit an Extract of Public Works contract award to the Department of Industrial
Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA
DocuSign Envelope ID: 1A8A506C-1FFA-4832-A78C-1A7ED1029F3C
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 82-2021
94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to
journeymen be made, the Town shall notify the Division of Apprenticeship Standards
of such findings.)
APPROVED by the Danville Town Council at a regular meeting on December 21, 2021,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 1A8A506C-1FFA-4832-A78C-1A7ED1029F3C
www.danville.ca.govCIP115
Projects
PAVEMENT MANAGEMENT
PROJECT DESCRIPTION AND LOCATION:
DESCRIPTION OF MODIFICATIONS:
Updated description and added funding for 2025/26.
RATIONALE FOR PROPOSED PROJECT:
Provide for maintaining the Town's PCI above 70.EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0
Additional Town direct operating costs per year:$0
PROJECT COST ESTIMATE
This project has been modified from the previous year.
PROJECT APPROPRIATION AND FUNDING
The pavement management program is an annual effort approved by the Town Council to maintain the Town's street system at a high level of service. A proactive approach to pavement maintenance prevents more costly pavement repairs in the future.
The program consists of two approaches: a proactive approach that utilizes preventative maintenance methods such as Slurry Seal and Rubberized Cape Seal; and rehabilitation which includes overlays and reconstruction that replace the pavement wearing surface.
The planned level of expenditures is aimed at sustaining an overall pavement condition index (PCI) of 70 for Town streets.
A CalRecycle grant ($200,000) was awarded as part of the Rubberized Pavement Grant Program that will be used for the 2021/22 Rubberized Cape Seal Project.
6/4/2021PRINTED ON:
CIP No:C-610 STATUS:In Construction PRIORITY:1 PROJECT MANAGER:NNSGREEN PROJECT:No
2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalExpenditure Category
Design/Plan Review $11,000 $11,000 $11,000 $11,000$33,000 $88,000$11,000
Construction $2,967,000 $2,967,000 $2,617,000 $2,467,000$8,499,401 $22,484,401$2,967,000
Inspection & Admin.$22,000 $22,000 $22,000 $22,000$66,000 $176,000$22,000
$8,598,401 $3,000,000 $3,000,000 $3,000,000 $2,650,000 $2,500,000 $22,748,401Total Cost Estimate:$7,627,944Total Expenditure: Unexpended: $2,964,372 on 6-03-2021
2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalFunding Source(s)
CIP Gen Purpose Rev $3,335,000 $250,000 $757,359 $500,000 $300,000 $5,892,359$750,000Gas Tax $2,450,000 $500,000 $750,000 $750,000 $750,000 $5,950,000$750,000Grant$0 $200,000 $0 $0 $0 $200,000$0Meas J Rtrn to Src $2,100,000 $500,000 $550,000 $550,000 $550,000 $4,750,000$500,000Operating Reserve $0 $100,000 $92,641 $0 $0 $392,641$200,000
Solid Waste VIF $713,401 $1,450,000 $850,000 $850,000 $900,000 $5,563,401$800,000
$8,598,401 $3,000,000 $3,000,000 $3,000,000 $2,650,000 $2,500,000 $22,748,401Total Funding:
www.danville.ca.govCIP113
Projects
ATTACHMENT B
From To
1 ASHLAND CT ASHLAND WAY END
2 ASHLAND WAY CREIGHTON WAY BARRENGER DR
3 AUBURN CT WOOD RANCH CIR END
4 BARRENGER DR CHADBORNE DR WOOD RANCH CIR
5 CARLYLE CT WOOD RANCH CIR END
6 CHADBORNE CT CHADBORNE DR END
7 CHADBORNE DR CHADBORNE CT BARRENGER DR
8 CHATSWORTH CT LIVERPOOL ST END
9 CIMARRON CT WOOD RANCH CIR END
10 COUNTRY HILLS CT WOOD RANCH CIR END
11 COUNTRYSIDE CT LIVERPOOL ST END
12 CREIGHTON WAY WOOD RANCH CIR CHADBORNE DR
13 CRESTRIDGE CT CRESTRIDGE DR END
14 CROWN VALLEY CT CRESTRIDGE DR END
15 DANA HIGHLANDS CT WOOD RANCH CIR END
16 DIABLO VIEW CT WOOD RANCH CIR END
17 DONALD CT WOOD RANCH CIR END
18 FAIRVIEW ST WOOD RANCH CIR (NORTH)WOOD RANCH CIR (SOUTH)
19 GRANDVIEW CT SCENIC CT END
20 HEADLAND CT WOOD RANCH CIR END
21 HEARTLAND CT FOOTHILL CT END
22 HEARTLAND ST WOOD RANCH CIR FOOTHILL CT
23 HIDDEN CREST CT WOOD RANCH CIR END
24 JENNIFERS MEADOWS CT SUMMERFIELD ST END
25 JULIE CT WOOD RANCH CIR END
26 KINGSTON DR LIVERPOOL ST WINDCHIME DR
27 LIVERPOOL ST CAMINO TASSAJARA CHATSWORTH CT
28 LIVERPOOL ST CHATSWORTH CT CRESTRIDGE DR
29 MANCHESTER ST WINDCHIME DR WESTWICH DR
30 SCENIC CT SUMMERFIELD ST END
31 Shady Oak Ct WOOD RANCH CIR END
32 SUMMERFIELD ST WOOD RANCH CIR SCENIC CT
33 STRATFORD CT WOOD RANCH CIR END
34 SUMMERFIELD CT SCENIC CT END
35 WEATHERLY CT LIVERPOOL ST END
36 WESTWICH ST MANCHESTER ST LIVERPOOL ST
37 WINDCHIME DR KINGSTON DR MANCHESTER ST
38 WINDSOR CT WOOD RANCH CIR END
39 WOOD RANCH CIR STANTON CT NORTHVIEW CT
40 WOOD RANCH CIR FAIRVIEW ST SUMMERFIELD ST
41 WOOD RANCH CIR WOOD RANCH DR STANTON CT
42 WOOD RANCH CIR SUMMERFIELD ST BARRENGER DR
43 WOOD RANCH CIR BARRENGER DR WOOD RANCH RD
44 WOOD RANCH RD (SB) CAMINO TASSAJARA WOOD RANCH CIR
45 WOOD RANCH RD (NB)WOOD RANCH CIR CAMINO TASSAJARA
46 DOVER CT WESTWICH ST END
47 DEVONSHIRE CT WESTWICH ST END
48 CRESTRIDGE DR WOODRANCH CIR END
49 NORTHVIEW CT WOOD RANCH CIR END
50 PANORAMA CT WOOD RANCH CIR END
51 STANTON CT WOOD RANCH CIR END
52 CAROLE MEADOWS CT HEARTLAND ST END
53 HORIZON CT HEARTLAND ST END
54 FOOTHILL CT HEARTLAND ST END
2020/21 Pavement Resurfacing - Cape Seal& Slurry Seal Project C-610E
No.Street Name Limit
Attachment C - Street List
ATTACHMENT C
BID RESULTS SUMMARY
2020/21 PAVEMENT RESURFACING PROJECT
(ARAM CAPE SEAL AND SLURRY SEAL PROJECT),
CIP NO. C-610E
November 16, 2021
Engineer’s Estimate $1,344,250.17
CONTRACTOR BID AMOUNT
1 American Pavement System, Inc. $ 1,476,310.00
2 VSS International $ 1,666,120.00
3 Catos General Engineering, Inc. $ 1,722,810.95
4 Pavement Coating Co. $ 1,921,679.00
ATTACHMENT D