HomeMy WebLinkAbout121421-03.1
ADMINISTRATIVE STAFF REPORT 3.1
TO: Mayor and Town Council December 14, 2021
SUBJECT: Resolution No. 79-2021, authorizing the Town Manager to execute contracts
for the purchase of office furniture as part of CIP Project B-626, Town Office
Relocation
BACKGROUND
The Five-Year Capital Improvement Program includes the Town Office Relocation Project,
CIP B-626. Tenant improvements associated with the project are currently underway and
the Police Department and Town Offices will be relocating to 500 La Gonda Way in early to
mid-2022.
DISCUSSION
In addition to tenant and site improvements, the Town Office Relocation project requires
the procurement of furniture and equipment to equip the new tenant spaces. Funding for
furnishings and equipment is included within the total project funding that was previously
appropriated by Town Council for CIP Project B-626 in the 2021/22 Capital Improvement
Program.
The current phase of project construction involves tenant improvements to the space to be
occupied by the Danville Police Department. This will involve purchasing furnishings for
police offices, a community meeting room and the entire building lobby area.
The furniture procurement will include placing orders with multiple vendors based upon
the overall furniture plan. Total furniture costs associated with the Police Department phase
of the project are approximately $200,000.
The Town will be utilizing the California Multiple Award Schedule (CMAS) agreements
established with contractors registered in the State of California to procure furnishings.
Direct purchase of furniture is permitted through CMAS which operates as a streamlined
procurement option, offering competitively assessed and pre-negotiated products and
services. CMAS recognizes all pricing, products and/or services which have been
previously bid and awarded on a Federal General Services Administration multiple award
schedule. This ensures that the Town will benefit from the most competitive pricing.
Authorizing the purchase of office 2 December 14, 2021
Furniture for CIP B-626
Staff is seeking Town Council authorization to execute contracts in the amount of $139,580
with Sam Clar Office Furniture for design and installation services and Allsteel for the
purchase of furniture. The remaining furniture orders are for less than $25,000 and may be
executed under the Town Manager’s purchasing authority.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Sufficient funds have previously been appropriated for furniture procurement as part of
Project B-626 Town Office Relocation, in the Five-Year Capital Improvement Program.
RECOMMENDATION
Adopt Resolution No. 79-2021, authorizing the Town Manager to execute contracts for the
purchase of office furniture as part of CIP Project B-626, Town Office Relocation.
Prepared by:
Diane Friedmann
Deputy Town Manager
Reviewed by:
Joseph Calabrigo
Town Manager
Attachment: Resolution No. 79-2021
RESOLUTION NO. 79-2021
AUTHORIZING THE TOWN MANAGER TO EXECUTE CONTRACTS FOR THE
PURCHASE OF OFFICE FURNITURE AS PART OF CIP PROJECT B-626, TOWN
OFFICE RELOCATION
WHEREAS, the Town Office Relocation project requires the procurement of furniture
previously appropriated and approved by Town Council in the 2021/22 Town Office
Capital Improvement Budget, CIP B-626; and
WHEREAS, Town staff has identified Sam Clar Office Furniture for design, installation
and project management services and the purchase of Allsteel furniture during Phase I
of the project which includes the Police Department, Community Room and Lobby; and
WHEREAS, the Town is leveraging California Multiple Award Schedule (CMAS)
Agreement established with contractors registered in California, public contract Code
10290 et. Seq. and 12101.5 include approval for local Government agencies to use CMAS
for products and services; and
WHEREAS, Allsteel, under CMAS contract 4-09-71-0087A, recognizes all pricing,
products and/or services which have been previously bid and awarded on a Federal
General Services Administration multiple award schedule; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a purchase order with Sam Clar and
Allsteel, in the amount of $139,580 for the purchase of office furniture.
APPROVED by the Danville Town Council at a regular meeting on December 14, 2021
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
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