HomeMy WebLinkAbout111621-05.6 ADMINISTRATIVE STAFF REPORT 5.6
TO: Mayor and Town Council November 16, 2021
SUBJECT: Resolution No. 77-2021, appropriating funds and authorizing the Town
Manager to execute a contract to replace the Town’s current Storage Area
Network System (SANS) in line with technology improvements
associated with CIP Project B-626 - Town Office Relocation
BACKGROUND
The Danville Town Council adopted an Information Technology Master Plan (ITMP) in
2010 focused on implementing "Government 2.0" principles, aimed at increasing
transparency and enhanced use of technology to bring government information and
services to Danville residents around the clock.
One of the major ITMP initiatives is the replacement and upgrade of several of the Town's
older technological systems. These upgrades are necessary to modernize and stay current
with technology trends which help create economies and efficiencies for the Town and
its staff.
The Town is currently in the process of moving forward with CIP Project B-626, which
will involve relocating the Town Offices and Police Department to a new location at 500
La Gonda Way. The relocation will include the installation of the “next generation” of
technologies which will meet the Town’s needs for the foreseeable future.
DISCUSSION
Plans are currently underway to relocate the Town Offices and Police Department to the
new facilities at 500 La Gonda Way in early 2022. On September 21, 2021, the Town
Council adopted Resolution 58-2021, authorizing a series of network, systems and
cybersecurity upgrades needed to serve these new facilities. Subsequently, the Town has
learned that it will be necessary to replace the Town’s existing Storage Area Network
System (SANS). The current SANS is a Dell/EMC VNXe 3200 model purchased in 2015.
The Town has now been informed by Dell that the current system will no longer be
supported past 2022. Resolution No. 77-2021 will authorize replacing the current SANS
with an upgraded system to facilitate the new technologies being deployed and prevent
system obsolescence.
SANS Replacement - 500 La Gonda Way 2 November 16, 2021
The cost of the new SANS unit is $107,128, including equipment and implementation
services provided by the Town’s existing technology vendor. The contract includes three
years of licensing, support, software upgrades and maintenance.
Replacement of the existing SANS will be funded through the appropriation of $107,1280
from the ITMP Fund.
Adoption of this resolution will authorize the Town Manager to execute a contract
required to coincide with the increased maximum appropriation amounts.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Appropriation of $107,128 is required from currently available ITMP funds.
RECOMMENDATION
Adopt Resolution No. 77-2021, appropriating funds and authorizing the Town Manager
to execute a contract to replace the Town’s current Storage Area Network System (SANS)
in line with technology improvements associated with CIP Project B-626 - Town Office
Relocation.
Prepared by:
Clancy Priest
Chief Technology Officer
Reviewed by:
Jill Bergman
Business & Economic Development Director
Attachment: Resolution No. 77-2021
RESOLUTION NO. 77-2021
APPROPRIATING FUNDS AND AUTHORIZING THE TOWN MANAGER
TO EXECUTE A CONTRACT TO REPLACE THE TOWN’S CURRENT
STORAGE AREA NETWORK SYSTEM (SANS) IN LINE WITH TECHNOLOGY
IMPROVEMENTS ASSOCIATED WITH
CIP PROJECT B-626 - TOWN OFFICE RELOCATION
WHEREAS, in July 2010 the Danville Town Council adopted an Information
Technology Master Plan (ITMP) focused on implementing Government 2.0 principles
aimed at increasing transparency and enhanced use of technology to deliver
government information and services around the clock; and
WHEREAS, the Town is currently moving forward with CIP Project B-626 – Town
Office Relocation, and plans are currently underway to relocate the Town Offices and
Police Department to the new facilities at 500 La Gonda Way in early 2022; and
WHEREAS, CIP Project B-626 includes implementing next generation technologies to
facilitate superior delivery of municipal services to the community; and
WHEREAS, a replacement of the Town’s existing Storage Area Network System
(SANS) is necessary to complete the technology upgrades and prevent system
obsolescence; now, therefore, be it
RESOLVED, that the Danville Town Council hereby:
• appropriates $107,128 from the ITMP Fund; and
• authorizes the Town Manager to execute contracts with the Town’s network
vendor for $107,128 to upgrade the Town’s Storage Area Network System.
APPROVED by the Danville Town Council at a regular meeting held on November 16,
2021, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
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