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HomeMy WebLinkAbout110221-07.1 MAINTENANCE SERVICES Town Council Report Presented November 2, 2021 2 MAINTENANCE SERVICES OUR MISSION Maintenance Services ensures that Town‐owned faciliƟes—buildings, parks, roadsides, streets and street lights —are maintained in a manner that enhances the quality of life for Danville residents. The Town’s Maintenance Services Department consists of four primary divisions: Buildings, Streets, Parks and Roadsides. These divisions work together to ensure that Danville conƟnues to be a great place to live and visit. The Buildings Division maintains approximately 105,000 square feet of buildings, including the Town Offices, Town Service Center, Veterans Memorial Building, Village Theatre, Town MeeƟng Hall, Town Library, Community Center, Sycamore Day Care, Magee House, Swain House, CoƩage at Hap Magee Ranch Park, and the Teen Centers at Los Cerros, CharloƩe Wood and Diablo Vista schools. These buildings are maintained by three full‐Ɵme staff members, who also respond to and complete several hundred service requests each year. Over 250 acres of parks, roadsides and medians throughout the Town are maintained by the Parks and Roadsides divisions. Staff conƟnues to manage a central irrigaƟon system that is helping combat rising water costs and changing weather condiƟons while maintaining landscaping in the condiƟon our residents have grown to love. AddiƟonally, the Parks Division maintains 30 sports fields, four water features, seven playgrounds and a large and small dog park, helping to provide great recreaƟonal experiences for our residents and their pets. The Streets Division conƟnues to do a phenomenal job of keeping our roadways safe. Street and curb markings are repainted as needed, traffic and street name signs are monitored daily, being repaired or replaced when necessary, potholes are filled, sidewalks are repaired and all efforts are made to keep Danville’s streets as safe as possible. In addiƟon to these duƟes, Maintenance Services maintains Town creeks and drainage systems while complying with permit requirements from the Department of Fish and Wildlife. While striving to exceed service level expectaƟons in the areas described above, the Maintenance Services Department also facilitates special events, responds to traffic accidents, removes graffiƟ, completes extensive safety and specializaƟon trainings, manages 19 Capital Improvement Projects, assists with the Town’s Clean Water Program, coordinates volunteer projects with various organizaƟons and works directly with all sports user groups in Town. 3 MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS The Maintenance Services Department maintains 60 acres of arterial roadside and median landscaping. A variety of volunteer projects are coordinated each year, including park fence painƟng, refinishing benches and rose bush pruning. Maintenance staff completes extensive safety and specializaƟon trainings each year. MAINTENANCE SERVICES 4 MAINTENANCE SERVICES MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS The Town maintains and repairs 145 lineal miles of streets and roadways and 6.1 miles of roadside ditches. 30 sports fields are maintained by the Town, facilitaƟng extensive use by sports groups and recreaƟonal users. Special events are a major part of the Danville community and the Maintenance Services Department helps facilitate them by posƟng signs, assisƟng with road closures, delivering equipment and cleaning up aŌer the events. 5 MAINTENANCE SERVICES WATER CONSERVATION AND LANDSCAPE PROJECTS Front Street Parking Lot Landscape Replacement Project: The plant material was ready for a “refresh” so our staff completed a project to install all new plants and golden nuggets to brighten up the area. Osage StaƟon Park Water ConservaƟon Project: As part of our ongoing efforts to promote sustainability and reduce water costs, the large area of grass along the sound wall was replaced with new bark mulch. Bret Harte Park RenovaƟon Project: In advance of the ceremony to designate the park as a historical site, new golden nuggets were installed, tree work was completed and the area received a nice update that has it looking great! 6 MAINTENANCE SERVICES PARKS Repaired and resurfaced two tennis courts at Monte Vista High School Removed a fallen tree and repaired the tennis court fencing it damaged at Osage StaƟon Park Repairing the gazebo at Hap Magee Ranch Park Demolished the dilapidated barn structure at Hap Magee Ranch Park Replaced 48 sports field light bulbs at Diablo Vista Park Several water conservaƟon/grass removal projects, including at Diablo Vista and Osage StaƟon Parks By the Numbers (2021) Completed 47 irrigaƟon system inspecƟons and 503 repairs Removed over 10,300 bags of garbage from park sites Pruned over 2,700 trees and shrubs Completed 393 hardscape repairs Provided more than 140,000 dog waste bags Planted 175 trees and shrubs Treated park sites 12 Ɵmes each for weeds and rodents Maintained 30 sports fields 7 MAINTENANCE SERVICES ROADSIDES ProacƟvely pruned Downtown trees in advance of the Parade Assumed responsibility of landscape maintenance along Camino Tassajara near Contada Circle per agreement with HOA Water conservaƟon/grass removal projects along Camino Tassajara near Glasgow Drive and Woodranch Road Pruned back vegetaƟon on the winding secƟon of Diablo Road to ensure roadway safety Facilitated an Eagle Scout project to renovate the landscaping at the Town entry at Danville Boulevard and El Portal By the Numbers (2021) Completed 106 irrigaƟon system inspecƟons and 568 repairs Removed over 3,990 bags of garbage from roadsides Pruned over 1,416 trees and shrubs Completed 45 hardscape repairs Provided more than 45,000 dog waste bags Planted 797 trees and shrubs FerƟlized and aerated all roadside turf areas twice 8 MAINTENANCE SERVICES BUILDINGS Replaced higher‐efficiency filters in all HVAC units to conƟnue to improve the system’s efficacy in removing viruses Repainted the Service Center exterior and replaced the building sign Repainted the interior of the Art Gallery Replaced the Library drinking fountains with water boƩle filling staƟons Had the backup generators at the Town Offices and Service Center serviced Serviced all fire exƟnguishers in Town‐ maintained buildings Replaced the photocell controlling the pathway lighƟng at Hap Magee Ranch Park By the Numbers (2021) Maintain approximately 105,000 square feet of faciliƟes On pace for over 260 service requests this year Maintain 16 faciliƟes and bathroom buildings at five parks 32 total safety inspecƟons of buildings and faciliƟes Nearly 100 fire exƟnguishers inspected monthly 16 building roofs cleared of leaves and debris 9 STREETS & STREET LIGHTING By the Numbers (2021) Performed 30 sidewalk inspecƟons and completed 269 repairs Inspected over 610 drain inlets and cleaned as needed Responded to 30 instances of illegal dumping 33 Town‐maintained, 43 PG&E‐maintained and one Caltrans‐maintained street lights were repaired Filled 199 potholes Responded to 230 Danville Connect requests Completed a sinkhole repair on Morninghome Road and an asphalt remove and replace job on Camino Tassajara ConƟnued to respond to parklet seaƟng needs for Downtown restaurants to provide addiƟonal seaƟng during the pandemic Removed and replaced a secƟon of the Freitas pathway that had become severely liŌed by tree roots Inspected and cleared obstrucƟons from all creeks and drainage channels prior to the first rain event MAINTENANCE SERVICES 10 MAINTENANCE SERVICES MISCELLANEOUS The Maintenance Department is on pace to receive approximately 745 requests through Danville Connect this fiscal year. Resident feedback conƟnues to be very posiƟve, with an 88% saƟsfacƟon raƟng. CompleƟng holiday tree lighƟng repairs on all lighted trees in advance of the LighƟng of the Old Oak Tree event. Completed a significant cleanup of the Weber property, pruning the large eucalyptus trees and removing a significant amount of debris, reducing potenƟal fire hazards. Installed a new goal pad adjacent to the syntheƟc turf soccer field at Diablo Vista Park to enhance access for user groups and improve safety (funded by Sports Alliance). Infrastructure damaged by vehicular accidents was repaired, replaced or removed in a Ɵmely manner, including various traffic signage. Installed barrier neƫng between the new pickleball courts and exisƟng tennis court at Osage StaƟon Park to eliminate risk of players running into each other. Maintenance conƟnues to administer the Work AlternaƟve Program, though it is temporarily on hold due to the pandemic. This program helps keep Danville’s parks, roadsides and trails free of liƩer and debris. 11 LOOKING AHEAD New sports field lighƟng will be installed on the Diablo Vista Park 60‐foot diamond during the winter moratorium (funded by Sports Alliance). The LighƟng of the Old Oak Tree is quickly approaching and staff is working hard to have the Downtown in great condiƟon for the event. AddiƟonal landscape replacement projects will conƟnue to be completed, with a focus on replacing aging plant material and maximizing water efficiency. The Oak Hill Park playground replacement project is in the preliminary design phase, in advance of being presented to the Parks, RecreaƟon and Arts Commission. The Hap Magee Ranch Park dog park renovaƟon project will take place during the winter moratorium, with new sod being installed in the large dog park and repairs being made to gates, fencing and irrigaƟon. Storm season is already upon us—with the crew already doing an amazing job responding to the October 24 storm that brought a historic eight inches of rain—and staff will conƟnue proacƟvely clearing drainage channels while also responding to storms. PreparaƟons are underway for the Town to take over the landscaping along Camino Ramon and San Ramon Valley Boulevard, as part of the agreement from the auxiliary lane project. MAINTENANCE SERVICES 12 PARKS & FACILITIES Danville Library and Community Center 400 & 420 Front Street Town MeeƟng Hall 201 Front Street Village Theatre and Art Gallery 233 Front Street Veterans Memorial Building 400 Hartz Avenue Hap Magee Ranch Park 1025 La Gonda Way Sycamore Valley Park 2101 Holbrook Drive Diablo Vista Park 1000 Tassajara Ranch Drive Oak Hill Park Community Center All Wars’ Memorial 3005 Stone Valley Road Osage StaƟon Park 816 Brookside Drive Danville South Park 1885 Camino Ramon Front Street Park Front Street Baldwin School Park 751 Brookside Drive Green Valley School Park 1001 Diablo Road Greenbrook School Park 1475 Harlan Drive Montair School Park 300 Quinterra Lane Vista Grande School Park 677 Diablo Road Monte Vista Community Pool 3131 Stone Valley Road Los Cerros Community Gym 968 Blemer Road Diablo Vista Community Gym 4100 Camino Tassajara Town Offices 510 La Gonda Way Town Service Center 1000 Sherburne Hills Drive