HomeMy WebLinkAbout092121-05.6
ADMINISTRATIVE STAFF REPORT 5.6
TO: Mayor and Town Council September 21, 2021
SUBJECT: Resolution No. 56-2021, appropriating funds and authorizing a police
radio system upgrade, including encryption for portable, vehicle, and
desk radios
BACKGROUND
The Town owns portable vehicle and desktop radios that operate as part of the East
Bay Radio Communications System. Dispatch services provided via the Contra
Costa County Office of the Sheriff.
On October 12, 2020, the California Department of Justice issued a bulletin (20-09-
CJIS) in order to ensure the confidentiality and integrity of data within law
enforcement data systems. The bulletin stated that access to Criminal Justice
Information (CJI) and Personally Identifiable Information (PII) must be limited to
authorized personnel , and transmission of such data must be encrypted. The
Sheriff’s Office will be using an encrypted law enforcement radio communications
system in order to meet the requirements set forth by the California Department of
Justi ce.
DISCUSSION
In order for radios to operate on an encrypted system, they must be equipped with
an encryption key and receive additional programming. The Town’s current cache
of 105 radios has the capability to be upgraded without the need for replacement.
This will involve purchasing encryption keys and paying for additional
programming to allow all of the radios to operate once the county switches to
encrypted radio transmissions. All work required will be completed via the Sheriff’s
Office I.T. Department. This will further enable future radio upgrades to be
performed remotely. Total cost for the radio upgrade is $90,000.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
PD Radio Encryption 2 September 21, 2021
FISCAL IMPACT
The $9 0,000 upgrade cost is recommended to be funded using currently
unappropriated Contingency Fund.
RECOMMENDATION
Adopt Resolution No. 56-2021, appropriating funds and authorizing a police radio
system upgrade, including encryption for portable, vehicle, and desk radios.
Prepared and reviewed by:
Allan Shields
Police Chief
Attachment: Resolution No. 56-2021
RESOLUTION NO. 56-2021
APPROPRIATING $90,000 IN CONTINGENCY FUND AND
AUTHORIZING THE PURCHASE OF RADIO ENCRYPTION
FOR PORTABLE, VEHICLE, AND DESK RADIOS
WHEREAS, the Town of Danville owns portable, vehicle, and desk radios to meet the
service needs of the Town and accomplish the mission of the Police Department; and
WHEREAS, the Town of Danville operates radios on the East Bay Radio
Communications System with communications service provided via the contract with the
Contra Costa County Office of the Sheriff; and
WHEREAS, the Contra Costa County Office of the Sheriff will be encrypting radio
transmissions in order to be in compliance with confidentiality requirements set forth by
the California Department of Justice; and
WHEREAS, radios owned by the Town of Danville need to be programmed and
equipped with encryption keys in order to continue to function on the Sheriff’s encrypted
system, be it
RESOLVED, that the Danville Town Council hereby appropriates $90,000 from the
Contingency Fund to purchase upgraded encryption keys and programming for law
enforcement radios owned by the Town; and, be it further
RESOLVED that the Danville Town Council hereby authorizes the Town Manager to
execute a contract to purchase the necessary radio system upgrades.
APPROVED by the Danville Town Council at a regular meeting on September 21, 2021,
by the following vote.
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 7932B5E9-CFBF-467F-B067-B41F21E94932