HomeMy WebLinkAbout081721-03.2
FINANCE COMMITTEE MEMORANDUM 3.2
TO: Mayor and Town Council August 17, 2021
SUBJECT: Authorize Execution of Contracts with Hurd and Associates and Dakota
Press for design and production of the Live Locally Quarterly Newsletter
BACKGROUND
Since 2016 the Town has produced a Live Locally quarterly printed newsletter
(“newsletter”) as a means of reaching out to the community. The newsletter, which
focuses on programs, projects and events and features vibrant photos, informative
articles and graphics, is delivered to approximately 19,000 Danville households.
DISCUSSION
The Town has maintained a contract with Hurd and Associates for design and layout
services and with Dakota Press for printing and dissemination of Live Locally Quarterly
Newsletter and has been extremely satisfied with the professional and quality services of
both firms.
With the beginning of the 2021/22 fiscal year on July 1, it is necessary to renew and
update contracts with Hurd & Associates and Dakota Press. The contract price for Hurd
& Associates remains the same as previous years, Twenty-Two Thousand ($22,000). The
contract price for Dakota Press’ printing services has increased slightly, from $32,221 to
$32,691 because of a spike in the cost of paper and the cost of printing the newsletter on
30% recycled stock beginning Spring 2022.
Sufficient funds are budgeted and appropriated in the FY 2021/22 Administrative
Services Community Outreach budget to cover the cost of designing, printing and
disseminating the newsletter.
It is recommended that the Finance Committee approve a one-year term contract not to
exceed $22,000 with Hurd and Associates for graphic design and layout services and a
one-year term contract not to exceed $32,691 with Dakota Press for printing and mailing
services, with an option to renew these contracts for an additional year.
Prepared by:
Robert B. Ewing
City Attorney