The URL can be used to link to this page

Home My WebLink About072021 Summary of ActionsDocuSign Envelope ID: C31F1001-E6DF-4E8D-B917-D474E4C8D847 Tuesday, July 20, 2021 4:20 p.m. Ap5� V E D Iry JUL_,`) 2729 y nary �o(nvmUu. k�a DANVILLE TOWN COUNCIL (20 f Z.bZ) FINANCE COMMITTEE AGENDA TELECONFERENCE ONLY https:Z /usO2web.zoom.us/j/85434642605 CORONAVIRUS DISEASE (COVID-19) ADVISORY AND MEETING PROCEDURE On March 19, 2020, the Governor issued Executive Order N-33-20, ordering all residents in the State of California to shelter at their place of residence, with the exception of those who may leave to provide or receive critical services, as defined in Order N-33-20. Under the Governor's Executive Order N-29-20, the Danville Town Council may utilize teleconferencing for their meetings, as a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will be participating via teleconference. As such, there will be no physical location for members of the public to participate in this meeting. This Committee meeting can be viewed on the web -video communication platform Zoom. The Town of Danville encourages citizens to participate in public meetings. Members of the public can watch or listen to meetings via the web -video communication platform Zoom. Agendas are posted on the Town website: https: / / www.danville.ca.gov / agendas Public comments may be provided in one of two ways: Zoom - verbal comments: To provide live comments during the meeting, join the meeting at the scheduled time via the Zoom link on the agenda. When the agenda item is opened to public comment, click on the Raise Your Hand option in Zoom. Your name will be announced, and you will have up to 3 minutes to share your comments. DocuSign Envelope ID: C31F1001-E6DF-4EBD-B917-D474E4C8D847 DANVILLE TOWN COUNCIL FINANCE COMMITTEE AGENDA July 20, 2021 @4:20 PM Page 2 Email - written comments: To provide written comments, send an email to the City Clerk prior to 11:00 a.m. on the day of the meeting. Correspondence should include the meeting date and agenda item number. All comments received prior to the deadline will be provided to the members in advance of the meeting. Written comments will not be read into the record. If you have questions, contact Lani Ha, Finance Director/ Treasurer, at 925-314-3358 or lh,i@dc-mville.ca.gov prior to 4:00 p.m. on the day of the meeting. To view or participate in this meeting: Zoom: https://us02web.zoom.us/j/85434642605 Webinar ID: 854 3464 2605 For audio access to the meeting by telephone, use dial -in information below. For higher quality, dial a number based on your current location: US: (669) 900-6833 (San Jose) or (346) 248-7799 (Houston) or (253) 215-8782 (Tacoma) or (312) 626-6799 (Chicago) or (929) 205-6099 (New York) or (301) 715-8592 (Maryland) Please note that telephone access to the meeting is recommended for audio_ ont . To supplement a PC, Mac, tablet or device without audio, you may also join by phone at the telephone numbers listed above. AGENDA 1. CALL TO ORDER 2. FOR THE GOOD OF THE TOWN- To address the Committee about a subject which is not listed on the agenda, click on the "Raise Your Hand" option in Zoom. Your name u7ill be announced and you will have up to three (3) minutes to share your comments. 3. ACTION ITEMS - To address the Committee on an Action item, click on the "Raise Your Hand" option in Zoom. Your name will be announced and you will have up to three (3) minutes to share your comments. DocuSign Envelope ID: C31 F1 001 -E6DF-4E8D-B917-D474E4C8D847 DANVILLE TOWN COUNCIL FINANCE COMMITTEE AGENDA July 20, 2021 @4:20 PM Page 3 3.1 Consider authorizing the approval of contracts with We The Creative and Casey Printing for production of the Town's Recreation Services Publications. (H. Perezalonso) 3.2 Consider authorizing the approval of contracts with Ankit Tennis and Z -Sports (dba Skyhawk's Sports) for FY 2021/22. (H. Perezalonso) 4. ADJOURNMENT CERTIFICATION I hereby certify that the foregoing agenda was posted at the Danville Town Offices and the Danville website at www.danville.ca.gov in the Town of Danville 24 hours in advance. gvcu Si ncO by: 71735A3FOiC�d2F... Marie Sunseri, City Clerk In compliance with the Americans with Disabilities Act, the Town of Danville will provide special assistance for disabled citizens. If you need special assistance to participate in this meeting, please contact the City Clerk (925) 314- 3388. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II] APPROVED OYLI JUL. " ') 20211 FINANCE COMMITTEE MEMORANDUM 3. 1 Lam - ]6 1 1,2,v TO: Mayor and Town Council July 20, 2021 Z-vzz SUBJECT: Authorize execution of contracts with We The Creative and Casey Printing for production of the Town's Recreation Services Publications BACKGROUND The Town produces a quarterly Activity Guide (Guide) that offers residents information regarding classes, programs, and special events. In May 2019, the Town posted a request for pricing for graphic design and printing services for the Activity Guide. Bids were awarded to We The Creative for graphic design and Casey Printing for printing services. DISCUSSION Casey Printing has been providing printing services since 2007 and We The Creative is has been providing graphing design services since 2019. The annual cost for design is approximately $41,000 and the annual cost for printing the Guide is $49,000. The Town has been extremely satisfied with the quality and professionalism of Casey Printing and We The Creative. Sufficient funds have been appropriated in the Town's 2021-2022 Operating Budget to cover the cost of design and printing of the Guide. It is recommended that the Finance Committee approve a contract not to exceed $41,000 to We the Creative for production of the Town's quarterly Guide and $49,000 to Casey Printing for printing of the Town's quarterly Guide. Prepared and Reviewed by: Henry Perezalonso Recreation, Arts & Community Services Director 1i 5 (I I %fr I V- L "I % • 1 1 ' mi IN 1 6' 1 ' 1' 1 1 1 • 1 1 .�' 1 ' '1 � • 1 L 1 1101 11111611 111 , 1 1 1 1 oil . i 'Jr1 1 1 1 mi 1 1 ■ ■ ■. ■ 1 11 1 ■ 1 1 , 1 1 1 1 1 somOF. 1 1 1 1 . 1 som 09 6 1 . 1 , 11 1 9 1 L= 1 1 r 1 11 mi IN ` 1 1 1 1• 1 1 ■. ■. 1 1 L 1 1 1 ■ 1 ' 1 1 1 1 1 . 1 ■ m ■ 1111111 14F 1 ■ — 1 — 1 1 ' +.11 '— ME . 1 1 ~' . 1 1 1 1 1 I I 1■ 1 j 1, 1 ■ .. 1 . 1 IN 1 1 - '1 1 96 JU1. �i `I 1?7.i fey x"Ce 6G*ce- FINANCE COMMITTEE MEMORANDUM 3,2 TO: Mayor and Town Council July 20, 2021 SUBJECT: Authorize Execution of Contracts with Ankit Arora Tennis and Z -Sports (dba Skyhawk's Sports) for Recreation Services BACKGROUND The Town offers over 100 classes each quarter in a variety of areas such as sports, cooking, performing arts, visual arts, health and fitness and personal development. The Town contracts with various instructors to provide these classes for a fee paid by participants that is split at a rate of 60% to the instructor and 40% to the Town. The Town's purchasing policy states the Finance Committee shall be the awarding authority for all contacts over $25,000. The Town offers these classes quarterly, and continuously evaluates the number of classes offered to meet customer demand. In the fiscal year 2021/22 prior to COVID19 closures, the Town offered, through contracted instructors: • 26 camps and classes with Ankit Arora Tennis, in which over 340 youth and teens participated; • Over 22 youth sports camps with Skyhawks Sports, in which 355 youth participated. DISCUSSION Based on current and forecasted enrollment, it is anticipated that the contracts for these instructors to meet customer demand will exceed $25,000 in fiscal year 2021/22. Sufficient funds are budgeted and appropriated for this purpose. The revenue generated by these programs offsets 100% of the direct expenditures. It is recommended that the Finance Committee authorize the approval of contracts not to exceed $30,000 for Ankit Arora Tennis, and not to exceed $50,000 for Z -Sports (dba Skyhawk's Sports) for fiscal year 2021/22. 7/,,�o�,u Prepared and Reviewed by: Henry Perezalonso Recreation, Arts & Community Services Director Finance Committee 2 July 2, 2019