HomeMy WebLinkAbout060121-06.3
ADMINISTRATIVE STAFF REPORT 6.3
TO: Mayor and Town Council June 1, 2021
SUBJECT: Resolution No. 23-2021, authorizing the Town Manager to enter into a 5-
Year contract with Axon Enterprises, Inc. for Body Worn Cameras and
Digital Evidence Storage
BACKGROUND
In 2016, the Police Department began using Body Worn Cameras (BWC) provided by
AXON Enterprises, Inc. (AXON). Since the program’s inception, the Police Department
recognized that video recording of contacts between department personnel and the public
provides an objective record of those events. In addition, the use of a recording system
complements field personnel in the performance of their duties by providing a video record
of enforcement and investigative field contacts, which can enhance criminal prosecutions,
limit civil liability, increase transparency, and enhance professionalism in the delivery of
police services to the community. A video recording of an event or contact also enables the
delivery of timely, relevant, and appropriate training to maximize safety for both
community members and Danville Police Department personnel.
As part of the contract, AXON provides 35 body worn cameras to outfit all sworn employees
with a camera and to create a pool of cameras for part time field employees and reserve
officers to use.
DISCUSSION
The current 5-year contract with AXON is set to expire June 15, 2021. The product and
customer service provided by AXON has been excellent over the five years of the contract.
On the rare occasion when there has been faulty equipment, there were spare on-site
cameras available for immediate redeployment and AXON quickly backfilled the spare
devices. No staff member has gone without a camera due to poor service or the product not
meeting expectations. During the initial five-year contract, there were several software
refreshes for the devices, docks, and the software used to view and share video. There was
one refresh of hardware during the contract enabling staff to use the most current version
of the product.
All patrol vehicles, traffic motorcycles, and all issued electronic weapons (Tasers) come with
BWC and Digital Evidence Storage 2 June 1, 2021
signal technology that allows for Body Worn Cameras to be turned on if the Electronic
Weapon is turned on or if emergency vehicle lights are activated. The Police Department
administration team is currently researching technology provided by AXON that will also
activate Body Worn Cameras if a sidearm is unholstered.
In addition to offering all of the hardware, services and features offered under the current
contract, the contract extension offers an additional feature of GPS precision location of
Body Worn Cameras as they are recording. This is an advanced feature that would allow
for incident commanders to know the exact location of personnel in the field during critical
incidents.
The current annual contract for AXON’s services is $51,414 per year. The proposed contract
extension will provide increased service at an annual cost of $45,139, resulting in a savings
$31,375 over the life of the 5-year contract.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Proposed costs are reduced from $51,414 to $45,139, and annual savings of $6,275.
Sufficient funds are included in the annual Police Department budget to cover the cost
of the new contract.
RECOMMENDATION
Adopt Resolution No. 23-2021, authorizing the Town Manager to enter into a 5-Year
contract with Axon Enterprises, Inc. for Body Worn Cameras and Digital Evidence
Storage.
Prepared and reviewed by:
Allan Shields
Police Chief
Attachments: A - Resolution No. 23-2021
B - AXON Enterprises Renewal Contract Quote Q-287044
RESOLUTION NO. 23-2021
AUTHORIZATION FOR THE TOWN MANAGER TO ENTER INTO A 5-YEAR
CONTRACT WITH AXON ENTERPRISES, INC. FOR BODY WORN CAMERAS
AND DIGITAL EVIDENCE STORAGE
WHEREAS, the Police Department has used Body Worn Cameras and digital evidence
storage provided by AXON Enterprises, Inc. for the last five years to record interactions
between officers and the public; and
WHEREAS, those videos have been successfully used to collect evidence; and
WHEREAS, the use of Body Worn Cameras complements field personnel in the
performance of their duties by providing a video record of enforcement and investigative
field contacts, which can enhance criminal prosecutions, limit civil liability, increase
transparency, and enhance professionalism in the delivery of police services to the
community; and
WHEREAS, video recording of an event or contact enables the delivery of timely,
relevant, and appropriate training to maximize safety for both community members and
Danville Police Department personnel; and
WHEREAS, the new contract from AXON Enterprises, Inc. offers greater service at a
reduced yearly cost; and
WHEREAS, the services and products provided to the Town of Danville by AXON
Enterprises have been excellent; now, therefore, be it
RESOLVED, that the Danville Town Council hereby authorizes the Town Manager to
enter into a five-year contract with AXON Enterprises for 35 Body Worn Cameras and
digital evidence storage for $45,139 per year through the Police Department’s general
budget.
APPROVED by the Danville Town Council at a regular meeting on June 1, 2021 by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 06BD6919-0D64-4F66-A034-CCA09757CD8F
ATTACHMENT A
ATTACHMENT B