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Home My WebLink About042021 Summary of ActionsDocuSign Envelope ID: D3981AOB-1935-4A4B-AOB5-BBD7A9737949 W2.1 DANVILLE TOWN COUNCIL FINANCE COMMITTEE AGENDA Tuesday, April 20, 2021 4:25 p.m. TELECONFERENCE ONLY https://us02web.zoom.us/jZ82010966751 CORONAVIRUS DISEASE (COVID-19) ADVISORY AND MEETING PROCEDURE On March 19, 2020 the Governor issued Executive Order N-33-20, ordering all residents in the State of California to shelter at their place of residence, with the exception of those who may leave to provide or receive critical services, as defined in Order N-33-20. Under the Governor's Executive Order N-29-20, the Danville Town Council may utilize teleconferencing for their meetings, as a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will be participating via teleconference. As such, there will be no physical location for members of the public to participate in this meeting. This Committee meeting can be viewed on the web -video communication platform Zoom. The Town of Danville encourages citizens to participate in public meetings. Members of the public can watch or listen to meetings via the web -video communication platform Zoom. Agendas are posted on the Town website: hUs://www.danville.ca.gov/aaendas Public comments may be provided in one of two ways: Zoom - verbal comments: To provide live comments during the meeting, join the meeting at the scheduled time via the Zoom link on the agenda. When the agenda item is opened to public comment, click on the Raise Your Hand option in Zoom. Your name will be announced, and you will have up to 3 minutes to share your comments. Email - written comments: To provide written comments, send an email to the City Clerk prior to 11:00 a.m. on the day of the meeting. Correspondence should include the meeting date and agenda item number. All comments received prior to the deadline will be provided to the members in advance of the meeting. Written comments will not be read into the record. DocuSign Envelope ID: D3981AOB-1935-4A4B-AOB5-BBD7A9737949 DANVILLE TOWN COUNCIL FINANCE COMMITTEE AGENDA APRIL 20, 2021 Page 2 If you have questions, contact Lani Ha, Finance Manager/ Treasurer, at 925-314-3358 or Iha@danville.ca,gov prior to 4:00 p.m. on the day of the meeting. To view or participate in this meeting: Zoom: htips:,tus02web.zoom.us/j/82010966751 Webinar ID: 893 5570 9277 For audio access to the meeting by telephone, use dial -in information below: US: (669)900-6833 or (346)248-7799 or (253)215-8782 or (312)626-6799 or (929)205-6099 or (301)715-8592 Please note that telephone access to the meeting is recommended for audio only. To supplement a PC, Mac, tablet or device without audio, you may also join by phone at the telephone numbers listed above. AGENDA 1. CALL TO ORDER 2. FOR THE GOOD OF THE TOWN- To address the Committee about a subject which is not listed on the agenda, click on the "Raise Your Hand" option in Zoom. Your name will be announced and you will have up to three (3) minutes to share your comments. 3. ACTION ITEMS - To address the Committee on an Action item, click on the "Raise Your Hand" option in Zoom. Your name will be announced and you will have up to three (3) minutes to share your comments. 3.1 Consider approving the authorization of the execution of contract with Solitude Lake Management for pond and fountain maintenance (D. Casteel). 3.2 Consider approving the authorization of the execution of contract with Foldhaus Art Collective for the temporary art exhibit, Shrumen Lumen (J. Wallner/H. Perezalonso). DocuSign Envelope ID: D3981A0B-1935-4A4B-AOB5-BBD7A9737949 DANVILLE TOWN COUNCIL FINANCE COMMITTEE AGENDA APRIL 20, 2021 Page 3 4. ADJOURNMENT CERTIFICATION I hereby certify that the foregoing agenda was posted at the Danville Town Offices and the Danville website at www.danville.ca.gev, in the Town of Danville 24 hours in advance. DoeuSi ned by: rie Sunseri, ri, City Clerk In compliance with the Americans with Disabilities Act, the Town of Danville will provide special assistance for disabled citizens. If yore need special assistance to participate in this meeting, please contact the City Clerk (925) 314- 3388. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II] Ap,o W—a 6� I�Kanaz (cm rn1++eL tm 4126(Zo2( Loc FINANCE COMMITTEE MEMORANDUM 3.1� TO: Mayor and Town Council April 20, 2021 SUBJECT: Authorize execution of contract with Solitude Lake Management for pond and fountain maintenance BACKGROUND The Town maintains ponds at Oak Hill Park and Sycamore Valley Park, as well as a fountain on the corner of W. Linda Mesa Avenue and Railroad Avenue. Due the the specialized nature of this maintenance, the Town has historically utilized qualified contractors to perform this work. Maintenance activities include monthly servicing, water quality testing, microbe treatments, annual draining and cleaning, and the like. The current pond and fountain maintenance contract is set to expire on June 30, 2021, so a Call for Bids was recently posted for a new three year contract, with two possible one year extensions. DISCUSSION In response to the Call for Bids, the Town received proposals from three qualified companies. The lowest responsive bid was from Solitude Lake Management for an annual total of $46,911.00. Solitude Lake Management has completed this work for the Town for over 15 years (previously under the name Aquatic Environments, Inc.) and has performed well during that time. Sufficient funds will be appropriated in the Town's 2021/22 Operating Budget for this contract. It is recommended that the Finance Committee approve a contract for $46,911.00 with Solitude Lake Management for pond and fountain maintenance. Prepared and Reviewed by: Dave CasteeI Maintenance Services Director FINANCE COMMITTEE MEMORANDUM TO: Mayor and Town Council April 20, 2021 SUBJECT: Authorize execution of contract with Foldhaus Art Collective for the temporary art exhibit, Shrumen Lumen BACKGROUND The Town has now successfully launched a public art program through its Piano, Dogs and Hearts exhibits. In an effort to diversify the type of temporary art that is displayed Town Staff has reached out to the Foldhaus Art Collective to participate in conjunction with the upcoming art gallery summer exhibit "Altered and Reimagined". Foldhaus Art Collective is locally based in the Bay Area and comprised of a group of engineers who are also artists. Together, this group created interactive art pieces the Shrumen Lumen: a garden of origami mushrooms. Each mushroom is an umbrella -like mechanism powered by an industrial actuator which causes the cap to change shape. Pressure pads, located at the base of the mushroom, activates the movement. Over 1,600 LED lights consistently change colors automatically and the mushroom structures stand 12 feet tall, and the caps expand to 14 feet wide. These public art pieces have been on view at The Renwick Gallery (Smithsonian Museum) in Washington D.C., in the Dubai in the Design District, at Burning Man in Blackrock, CA, the Oakland Museum of California, the Cincinnati Art Museum in Ohio, and at the Pacific Palace in Hong Kong, China. DISCUSSION This outdoor public art exhibition will be on view from Memorial Day until Labor Day (end of May 2021 -beginning of September 2021). The Town of Danville will receive two out of the five mushrooms created. One mushroom will be housed on the patio in front of the Village Theatre Art Gallery and one in front of the Danville Community Center. Staff anticipates this exhibit along with its programs and events to attract people to the downtown area stimulating economic vitality as they travel to see the artwork. Public artwork of this measure is known to increase community pride and tourism. ��(4-(o, Sufficient funds have been appropriated in the Town's Public Art CIP Budget to cover the cost of delivery, installation, and the exhibition loan. It is recommended that the Finance Committee approve a contract not to exceed $25,000 to Foldhaus Art Collective, for the Shrumen Lumen public art exhibit. Prepared by: Jessica Wallner Program Supervisor, Cultural Arts & Marketing Reviewed by: Henry Perezalonso Recreation, Arts & Community Services Director Finance Committee 2 April 20, 2021