HomeMy WebLinkAbout031021-4.1 2021 Capital Improvement Program Status Update
CAPITAL IMPROVEMENT PROGRAM
STATUS UPDATE
The Town’s Capital Improvement Program (CIP), i.e. capital budget, identifies,
prioritizes and funds capital projects that address immediate and long-term
community needs. This paper provides a status update on current CIP projects, and
describes future capital needs and priorities to help set the stage for development and
consideration of the new 2021/22 – 2025/26 CIP which will take place in spring 2021.
BACKGROUND
Since 2000, Danville has invested $154.5 million on capital projects that have
benefitted the community in numerous ways (Attachment A), an average $7.4 million
annually. Funding has come through a variety of sources, including $60.5 million
from the General Fund. Every General Fund dollar expended has been used to
leverage an additional $2.55 of Special Revenue. This has been accomplished without
the use of special taxes, assessments or debt.
In 2020, the Town completed a number of significant capital projects directly and
through partnerships with other agencies. These included:
• Completing the 2019/20 Pavement Slurry Seal project at a total cost of $1.2
million, continuing to to maintain a town-wide PCI of 80+.
• Completing the enhanced bicycle safety improvements on Diablo Road
between Hartz Avenue and Green Valley Road.
• Completing the new children’s play area at Hap Magee Ranch Park.
• Completing design work and starting construction on the new Police Services
facility at 500 La Gonda Way.
• Completing design work and starting construction on the new San Ramon
Creek pedestrian bridge connecting Diablo Road to the Town Green.
• Completing the Diablo Vista Park sythetic turf replacement project.
• Completing design work for the Sycamore Park & Ride expansion project.
Looking forward to 2021 major new or ongoing projects include:
• Constructing the Sycamore Park and Ride expansion project to add 122 new
parking spaces.
• Continuing environmental and design work for the Diablo Road Trail project.
• Securing grant funding and constructing drainage improvements and
modifications for Westridge Drive, Loch Lomond Way, and Starview Drive.
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• Continuing design work for the La Gonda Way bridge replacement project.
• Continuing with the Town’s proactive Pavement Management Program to
maintain a positive pavement condition index (PCI) of 80+.
• Completing construction of the San Ramon Creek pedestrian bridge connecting
Diablo Road to the Town Green.
• Completing construction of the new Police Services facility at 500 La Gonda
Way.
• Completing the Town-wide Storm Drainage Master Plan.
• Completing the new Town-wide Bicycle Master Plan.
2020 Completed Projects
Table 1 shows a total of 31 projects that were completed in 2020. Several of these
projects were constructed in phases that may have spanned several years.
Table 1
Recently Completed Projects
Project Project Name Expended
A-064 Local General Improvements – Disabled Access $4,900
A-330 Town-wide Storm Drain System Maintenance $287,587
A-513 Camino Tassajara Pkwy/Sycamore Valley Rd
Sound Wall Maintenance
$2,000
A-514 Public Places for Art $6,737
A-533 Town-wide Landscape Replacement $140,308
A-579 Town-wide Roadway Damage Repair $12,235
A-606 Automated License Plate Reader & Situational
Awareness Cameras
$2,312
B-101 Park and Recreation Facilities Capital Maintenance $2,231
B-280 Sports Field Renovation $38,205
B-400 Hap Magee Ranch Capital Maintenance $340,046
B-415 Civic Facilities Capital Maintenance Projects $3,390
B-491 Library and Community Center Capital
Maintenance
$30,000
B-493 Synthetic Turf Replacement $712,913
B-494 Osage Station Park Capital Maintenance $17,640
B-495 Sycamore Valley Park Capital Maintenance $11,365
B-544 Oak Hill Capital Maintenance $3,000
B-560 Diablo Vista Park Capital Maintenance $16,348
B-574 Vista Grande/Bret Harte Park Improvements $2,900
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B-626 Town Office Relocation $338,562
C-017 Town-wide Sidewalk Repairs $18,000
C-055 Diablo Road Trail - Alameda Diablo to Tank Access $17,900
C-305 Traffic Management Program $8,039
C-392 Bridge Maintenance $81,034
C-562 Traffic Signal Interconnect System $3,867
C-566 Town-wide Bicycle Parking Project $3,946
C-593 Front Street Creek Bank Stabilization $1,736
C-598 Park & Ride Expansion Project $430,844
C-599 La Gonda Way Bridge Improvements $67,855
C-607 Iron Horse Trail Crosswalks and Flashing Beacons $175,477
C-610 Pavement Management $1,146,325
C-621 Town-wide Bicycle Facilities Improvements $108,718
TOTAL $4,036,240
CURRENT STATUS – 2020/21 MID-YEAR REVIEW
Preparatory to considering and adopting the 2020/21 CIP, the Town was required to
make adjustments to both the operating budget and CIP to compensate for pandemic
driven revenue losses. This resulted in scaling back CIP expenditures and projects
from prior year levels. The resultant 2020/21 CIP included funding appropriations
of $2,452,740 for 16 projects (Attachment B).
Following adoption of the 2020/21 CIP the Town Council approved one additional
funding appropriation:
• Resolution 61-2019, appropriating $137,573 in Park Dedication Impact Funds
for Project B-400 – Hap Magee Ranch Park Playground Renovation.
This increased total capital appropriations for 2020/21 to $2,547,813.
A total of 64 CIP projects are currently active and in various stages of design or
construction, of which 28 are considered ongoing capital maintenance projects.
Project Status
Once included in the CIP, projects are assigned a priority ranging from 1 through
5 by the Town Council. Priority 1 projects are assigned the highest priority through
Priority 5 which are assigned the lowest. The Town Council may from time to time
add new projects or re-prioritize existing projects. Following is a status update on
some of the high priority projects:
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Pavement Management Program
In 2020, the Town completed the 2019/20 Pavement Slurry Seal project at a total cost
of $1,146,325. The project covered 10.2 miles of public roadway affecting 43 Danville
streets. Upon completion of the project the resultant Town-wide PCI was 82. Project
C-610 includes $2.45 million for the 2021/22 Pavement Management Program. The
Program is recommended to be funded at a similar level through 2025/26.
Priority 1
C-598 – Park and Ride Expansion Project – Design work is complete to expand the
Sycamore Valley Road Park and Ride lot by approximately 122 parking spaces.
Construction is programmed to begin in summer 2021. $2.76 million has been
appropriated for the project, leaving an estimated funding gap of $700,000.
Grant/earmark funding opportunities are currently being pursued, and additional
funding will be required in order to award a construction contract.
Priority 1-2
B-626 - Town Office Relocation – The $12.47 million acquisition of the building at 500 La
Gonda Way was completed in December 2019. Design and construction of tenant and
site improvements were initially estimated to cost an additional $10.08 million. On
November 17, 2020, the Town Council awarded a construction contract and
appropriated $7,108,800 for the Police Services phase of the project. Based upon most
recent estimates, an additional $3.6 million will be needed to complete all phases of
the project. (Attachment C)
A-608, 613 & 614 – Starview Drive, Loch Lomond and Westridge Trash Rack Modifications
– Design for these storm drain projects is 90% complete. Project construction will be
completed prior to winter 2021. The total estimated cost is $564,000, with $394,000
currently appropriated. The Town is currently pursuing a FEMA Hazard Mitigation
Grant to fund the balance of the project.
C-578 – San Ramon Valley Boulevard Slurry Seal and Striping (South of Sycamore Valley
Road) – Currently in the preliminary design stage, this project consists of slurry seal
and restriping the segment of San Ramon Valley Boulevard between Podva Road and
Jewel Terrace.
C-596 – San Ramon Creek Footbridge at Danville Green – The Town is partnering with
Tramell Crow to design and construct this $900,000 project that will connect the new
Riverwalk project and Diablo Road with the Town Green. The construction is
expected to be complete by spring 2021.
C-599 – La Gonda Way Bridge Improvements – A consultant has been selected and design
of the project began in August 2019. Total project cost is estimated to be $6.03 million,
with 88% of the cost eligible for federal funding through the Caltrans Highway Bridge
Program.
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FUTURE NEEDS AND PRIORITIES
Ongoing Capital Maintenance
Capital maintenance describes ongoing replacement or renovation of existing capital
assets such as park features, buildings, storm drains, and roads. Although much of
the CIP-centered discussion tends to focus on new projects, a significant portion of
annual capital expenditures are allocated for capital maintenance.
Tables 2 and 3 summarize anticipated capital obligations and costs for the next five
years. These figures include funding to continue the Pavement Management Program
at approximately $2.5 million annually. Annual ongoing costs of $4 million can be
expected to continue in order to maintain all facilities at current standards.
Table 2
Streets/Roads Capital Maintenance
Project Name 2020/21 2021/22 2022/23 2023/24 2024/25 Total
A-064 Disabled Access $10,000 $50,000 $50,000 $50,000 $50,000 $210,000
A-330 Town-wide Storm Drainage $5,000 $30,000 $30,000 $30,000 $30,000 $125,000
A-513 C. T. Wall Maintenance $0 $50,000 $50,000 $50,000 $50,000 $200,000
A-533 T.W. Landscape Replacement $0 $40,000 $40,000 $40,000 $40,000 $160,000
A-579 Town-Wide Road Repair $0 $25,000 $25,000 $25,000 $25,000 $100,000
A-606 ALPR Cameras $0 $65,600 $65,600 $65,600 $65,600 $262,400
C-017 Town-Wd. Sidewalk Rep. $7,000 $7,000 $7,000 $7,000 $7,000 $35,000
C-545 Traffic Signal Cont. Upgrade $30,000 $84,000 $80,000 $30,000 $30,000 $254,000
C-610 Pavement Management $0 $2,450,000 $2,224,367 $2,595,527 $2,294,703 $9,564,597
TOTAL $52,000 $2,801,600 $2,571,967 $2,893,127 $2,592,303 $10,910,997
Table 3
Parks/Buildings Capital Maintenance
Project Name 2020/21 2021/22 2022/23 2023/24 2024/25 Total
B-101 Town-Wide Parks $25,000 $25,000 $25,000 $25,000 $25,000 $125,000
B-120 Town-Wide Trails $40,000 $40,000 $40,000 $40,000 $40,000 $200,000
B-216 Town Service Center $0 $0 $0 $15,000 $15,000 $30,000
B-280 Sportsfield Renovation $40,000 $40,000 $40,000 $40,000 $40,000 $200,000
B-400 H. M. R. Park $105,000 $25,000 $25,000 $25,000 25,000 $205,000
B-415 Town-wide Buildings $0 $30,000 $30,000 $30,000 $30,000 $120,000
B-452 S.V. Day School $0 $5,000 $5,000 $5,000 $5,000 $20,000
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Unfunded/Underfunded Projects – 2020/21 – 2024/25
Table 4 illustrates unfunded/underfunded projects currently included in years 2-5 of
the CIP. These projects may ultimately be funded, deferred or deleted depending
upon prioritization and need. Note that, in some instances these cost estimates may
be several years old. Table 4 does not include Potential Future Projects that have yet
to be included in the CIP.
Table 4
Unfunded/Underfunded Capital Improvements
Project Name Total
A-529 Diablo Rd Wall Replace $557,219
A-561 I-680 IC Landscaping $575,800
A-608 Starview Drive Trash Rack $61,000
A-613 Loch Lomond Trash Rack $26,000
A-614 Westridge Trash Rack $82,200
B-427 Oak Hill Park Master Plan $50,000
B-479 Sycamore V.P. Site Study $50,000
B-522 Sycamore V.P. Restrooms $689,000
B-626 Town Office Relocation $1,683,509
C-055 Diablo Road Trail $1,591,432
C-598 Sycamore Park and Ride Lot Expansion 700,000
TOTAL $6,066,160
Potential New/Future Projects
In addition to funded and unfunded projects, other projects may warrant
consideration for inclusion in future CIPs. Such projects may not have been
previously included because: 1) there was no perceived need; 2) a specific funding
B-491 Library & C. C. $60,000 $30,000 $30,000 $30,000 $30,000 $180,000
B-493 Synthetic Turf Rep. $0 $1,567,000 $225,000 $225,000 $225,000 $2,242,000
B-494 Osage Station Park $0 $12,500 $12,500 $12,500 $12,500 $50,000
B-495 Sycamore Vly. Park $0 30,000 $30,000 $30,000 $30,000 $120,000
B-544 Oak Hill Park $0 $86,000 $500,000 $36,000 $36,000 $658,000
B-553 Village Theatre $0 $22,000 $12,000 $12,000 $12,000 $58,000
B-556 Danville South Park $0 $20,000 $56,000 $100,000 $20,000 $196,000
B-559 School Park Facilities $0 $25,000 $15,000 $15,000 $15,000 $70,000
B-560 Diablo Vista Park $0 $18,000 $93,000 $743,000 $18,000 $872,000
B-582 Veterans Building $0 $15,000 $15,000 $15,000 $15,000 $60,000
TOTAL $270,000 $1,990,500 $1,153,500 $1,398,500 $593,500 $5,406,000
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opportunity was identified after approval of the current CIP; 3) future project costs
are too much of an unknown; or 4) a project may not have been considered to be a
sufficiently high priority to warrant inclusion by the Town Council.
Some potential new/future projects include:
Parks & Facilities
• Public Art – Future installation of Public Art in appropriate locations, consistent
with the adopted Public Art Policy.
• Skate and Scooter Park – Following up on a recommendation contained in the
Parks, Recreation and Arts Strategic Plan, the Town has identified the preferred
location for a future skate and scooter park at Diablo Vista Park. The estimated
cost to design and construct this future propject is estimated to be in the range
of $2.5 million.
• Town Green Improvements - Completed and approved in 2019, the Town Green
Master Plan identifies seven “areas of improvement”, i.e – phases, with a
combined estimated cost of $4.6 to $5.6 million. Should the Town Council
decide to add this project to a future CIP, the implementation could be phased
over a period of years.
As with all projects included in the current CIP, any new projects would need to be
prioritized with consideration given to funding feasibility.
Future Capital Project Funding
The Town’s most significant source of funding for capital projects is the General Fund.
Attachment D is Table E from the current CIP which summarizes Estimated Funding
Activity over the next five years. The following attachment, Attachment E, uses this
information to focus on the CIP General Purpose, Park Facilities and Civic Facilities
funds. These are all funded by the General Fund. The attachment illustrates
forecasted annual General Fund transfers in to the CIP along with expenditures,
including those currently programmed as well as additional funding needs that are
currently unprogrammed.
Forecasts project total General Fund transfers of $5.8 million into the CIP, with
estimated expenditures of $11.8 million. While sufficient fund balance is available to
cover expenditures, this does not address an additional $14.8 million in potential
expenditure needs that are not currently programmed.
While the Town will continue to prioritize the need to set aside funds to pay for future
capital needs, the need to fund annual ongoing capital maintenance projects, and
other capital improvements is expected to deplete available reserves. This will
necessitate identifying additional future sources of funds to continue to provide
community facilities that meet residents’ needs and expectations.
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SUMMARY
The Town continues to assess ongoing capital demands and needs, and balance these
with available capital funding. While the Town has done a good job of addressing
capital needs through adding and expanding facilities, and partnerships with other
agencies and community groups, capital reserves are expected to be spent to meet
anticipated needs over the next five years.
Town Council consideration and discussion of any additional capital projects
required to address current and future community needs will assist staff with fiscal
and capital planning moving forward.
Attachments:
A - 2000-2020 Completed Capital Projects by Category
B - 2020/21 CIP Projects
C – CIP Project B-626 Funding and Cost
D - CIP Table E
E – CIP G.P. Revenue – Projected Five-Year Fund Balances