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HomeMy WebLinkAbout120920 TOWN OF DANVILLE PARKS, RECREATON AND ARTS COMMISSION SPECIAL MEETING SUMMARY OF ACTIONS December 9, 2020 1. CALL TO ORDER The special meeting of the Danville Parks, Recreation and Arts Commission was called to order by Chair Joyce at 5:00 p.m. The meeting was conducted by Teleconference only. 1.1 Roll Call Administrative Assistant Kristine Meidberg conducted the roll call for attendance: Present: Brittany Beech, Commissioner Kevin Donovan, Commissioner Alesia Strauch, Commissioner Alec Tappin, Commissioner Randall Diamond, Vice Chair Jane Joyce, Chair Excused: Kyler Fung, Commissioner Youth Representative 1.2 Announcements Kristine Meidberg, Administrative Assistant, provided information regarding the format of the meeting and instructions for public comment. 2. CHANGES TO THE ORDER OF THE AGENDA There were no changes to the order of the agenda. 3. "FOR THE GOOD OF THE TOWN" Parks, Recreation and Arts Commission Summary of Actions December 9, 2020 2 Administrative Assistant Kristine Meidberg, opened the Chat Feature for Public Comment and read into the record the public comment that was received via email prior to 4:00 p.m. One public comment was received from Dave Hammond. In his email he commended the Town on the new Diablo Road Trail Alignment plan that was presented at the October 14, 2020 Commission meeting. Administrative Assistant Kristine Meidberg closed the item to public comment. 4. ITEMS FOR CONSIDERATION/ACTION 4.1. Approval of the Summary of Actions from the November 12, 2020 Parks, Recreation and Arts Commission Special Meeting. MOTION BY COMMISSIONER BEECH, SECOND BY VICE CHAIR DIAMOND, TO APPROVE THE SUMMARY OF ACTIONS OF THE NOVEMBER 12, 2020 PARKS, RECREATION AND ARTS SPECIAL MEETING. MOTION CARRIED 5-0; Commissioner Fung was absent, Commissioner Strauch not yet present. 4.2 Approval of the Replacement plan of the Gazebo at Hap Magee Dave Casteel, Maintenance Services Director, explained to the Commission that the existing gazebo at Hap Magee is in disrepair and in need of replacing. He presented a plan on how to do so with the addition of sycamore trees to define the area and a metal gazebo in the existing location. The metal structure would be more durable and would retain as much as possible, the look and feel of the original. The Commissioners expressed their concern over the new material of the gazebo and if the metal construction would keep the country feel of the park. The Commission also suggested that Oak trees also be incorporated into the plan. MOTION BY COMMISSIONER DONOVAN, SECOND BY VICE CHAIR DIAMOND, TO APPROVE THE HAP MAGEE GAZEBO REPLACEMENT PLAN AS PROPOSED SUBJECT TO FINAL REVIEW AND APPROVAL OF ROOFING MATERIAL BY APPOINTED COMMISSION MEMBERS. Parks, Recreation and Arts Commission Summary of Actions December 9, 2020 3 MOTION CARRIED 6-0; Commissioner Fung was absent. 5. REPORTS AND PRESENTATIONS 5.1. Bike Master Plan Update Administrative Assistant Kristine Meidberg opened the item to public comment. Andrew Dillard, Transportation Manager, updated the Commission on the Bicycle Mater Plan. He went over the project goals and the outreach and virtual events that have taken place. He explained the Mentimeter poll and went over the questions that were asked on the poll. Commissioners questions were addressed and answered. Administrative Assistant Kristine Meidberg closed the item to public comment. 5.2. Parks, Recreation & Arts Department Director’s Report Recreation, Arts and Community Services Director, Henry Perezalonso provided an update on the status of the Recreation, Arts and Community Services Department and highlighted some of the activities that have taken place over the past month. Due to the current health order our buildings are closed but our parks and playgrounds are open. We worked with the Economic Development on the Tree Trail that is taking place now and have collected Letters for Santa. We are currently planning our Spring and Summer activities. 5.3. Commissioners’ Reports Commissioner Donovan thanked the staff for the recognition he received at the Community Services Awards virtual event. Vice Chair Diamond reported that he hiked the entire Iron Horse Trail and reported his observations including disc golf in Walnut Creek and interpretive signage. Chair Joyce reported that she presented to the Town Council and they were very complimentary of our Commission and what we do. Parks, Recreation and Arts Commission Summary of Actions December 9, 2020 4 ADJOURNMENT The special meeting of the Danville Parks, Recreation and Arts Commission was adjourned at 6:56 p.m. Henry Perezalonso, Director Recreation, Arts and Community Services Kristine Meidberg, Administrative Assistant Recreation, Arts and Community Services