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HomeMy WebLinkAbout120920-4.1 SOA 4.1 TOWN OF DANVILLE PARKS, RECREATON AND ARTS COMMISSION SPECIAL MEETING SUMMARY OF ACTIONS November 12, 2020 - DRAFT 1. CALL TO ORDER The special meeting of the Danville Parks, Recreation and Arts Commission was called to order by Chair Joyce at 5:30 p.m. The meeting was conducted by Teleconference only. 1.1 Roll Call Administrative Assistant Kristine Meidberg conducted the roll call for attendance: Present: Brittany Beech, Commissioner Kevin Donovan, Commissioner Kyler Fung, Commissioner Youth Representative Randall Diamond, Vice Chair Jane Joyce, Chair Excused: Alesia Strauch, Commissioner Alec Tappin, Commissioner 1.2 Announcements Kristine Meidberg, Administrative Assistant, provided information regarding the format of the meeting and instructions for public comment. 2. CHANGES TO THE ORDER OF THE AGENDA There were no changes to the order of the agenda. 3. "FOR THE GOOD OF THE TOWN" Parks, Recreation and Arts Commission Summary of Actions November 12, 2020 Draft 2 Administrative Assistant Kristine Meidberg read into the record the public comments that were received via email prior to 4:00 p.m. Linda Holmes, San Ramon Valley Tennis Club (SRVTC) Board Member expressed her concern over the conversion of tennis courts into pickleball courts, a topic that was brought up by a public comment at the October 14, 2020 meeting. She is concerned that there are already limited tennis courts in Danville and any conversion of courts would severely impact the local tennis teams. She is asking the commission to protect the local tennis clubs’ ability to continue to use the limited tennis courts. A form letter with the same text, was also received from the following individuals: - Lizabeth Connolly, Danville resident and Board Member of the SRVTC - Tina Talbot, Danville resident and Board Member of the SRVTC - Suzanne Reeve, Danville resident and Board Member of the SRVTC - Cindy Turner, member of the SRVTC - Patricia Eaton, Danville resident and member of the SRVTC - S. Mann, Danville resident and Board Member of the SRVTC The form letter expressed the concern over limiting access to the Osage Tennis courts by converting any of the courts into Pickleball. They are asking the Commission to keep the courts as they are now and protect the SRVTC. Chair Joyce let the Commission know she has responded via email to each of the emails thanking them for their input letting them know that no decision has been made on this topic and that there would be a pickleball presentation at the November 12, 2020 meeting. 4. ITEMS FOR CONSIDERATION/ACTION 4.1. Approval of the Summary of Actions from the October 14, 2020 Parks, Recreation and Arts Commission Special Meeting. Kevin Donovan requested a change be made to the incorrect meeting month that was referenced in 5.2 Future of Parks, Recreation & Arts Discussion. The follow-up discussion was based on the September 9th meeting not the October 14th meeting as stated. MOTION BY COMMISSIONER DONOVAN, SECOND BY COMMISSIONER FUNG, TO Parks, Recreation and Arts Commission Summary of Actions November 12, 2020 Draft 3 APPROVE THE SUMMARY OF ACTIONS OF THE OCTOBER 14, 2020 PARKS, RECREATION AND ARTS SPECIAL MEETING. MOTION CARRIED 4-0-1-2; Commissioner Beech abstained; Commissioners Strauch and Tappin were absent. 5. REPORTS AND PRESENTATIONS 5.1. Pickleball Presentation by Danville resident, Ben Crockett Recreation, Arts and Community Services Director Henry Perezalonso introduced Ben Crockett and explained that the Commission has not made any recommendations or decisions on the topic of pickleball and they will not be asked to so during this meeting. Administrative Assistant Kristine Meidberg opened the item to public comment. Ben Crockett gave an informational presentation on the sport of Pickleball. He went over the benefits of adding pickleball courts to Danville. He went over the pros and cons of two different options and explained the court conversion cost breakdown. Mr. Crockett addressed and answered the Commissioners questions. Several public comments and questions were submitted via chat and summarized and read into record. • Beth Topor, Resident and SRVTC member wrote about Homeowner’s Associations not allowing public rental of courts. She would like to see pickleball but not at the expense of tennis. • Whallen Fong wrote in support of pickleball, it is a less stressful sport that helps keep the older generation active. Believes there is room for both pickleball and tennis. • Stewart Proctor wrote in support of pickleball and extended open invitation for Commissioners to see the conversion at the Crow Canyon Country club. Administrative Assistant Kristine Meidberg closed the item to public comment. 5.2. Parks, Recreation & Arts Department Director’s Report Parks, Recreation and Arts Commission Summary of Actions November 12, 2020 Draft 4 Recreation, Arts and Community Services Director, Henry Perezalonso provided an update on the status of the Recreation, Arts and Community Services Department and highlighted some of the activities that have taken place over the past month including the Spooktacular event and Scarecrow Stroll. Our Community Center and Senior Center are now open for counter service Monday-Friday 8:30am-1:00pm. Our Art Gallery is now open by appointment only, Tuesday-Thurs 1:00pm-5:00pm and Friday 10:00am-1:00pm. An update was given on the public art exhibit, Hearts Around Hartz auction. All sixteen hearts were sold. Mr. Perezalonso reported that the Spring Activity Guide will be published and sent out. Recruitment is open for current Parks, Recreation and Art Commission positions. Applications are being accepted through December 1, 2020. 5.3. Commissioners’ Reports Commissioner Donovan attended the Arts Advisory Board meeting. He reported that great momentum has been created for public art in the community. Also, the Curatorial Committee is recruiting. Commissioner Fung updated the Commission on the Danville Youth Council (DYC). The DYC volunteered at the Spooktacular event. He spoke about the Zooming with Seniors program and letters to hospital workers. Chair Joyce reported on the Senior Advisory Commission and what their vision is for an age friendly Danville. Chair Joyce with be speaking with the Town Council and will read the letter she wrote commending the Town for what they have done during the pandemic and how important the parks have become. 6. ADJOURNMENT The special meeting of the Danville Parks, Recreation and Arts Commission was adjourned at 6:57 p.m. Parks, Recreation and Arts Commission Summary of Actions November 12, 2020 Draft 5 Henry Perezalonso, Director Recreation, Arts and Community Services Kristine Meidberg, Administrative Assistant Recreation, Arts and Community Services