HomeMy WebLinkAbout091520-05.6
ADMINISTRATIVE STAFF REPORT 5.6
TO: Mayor and Town Council September 15, 2020
SUBJECT: Resolution No. 65-2020, approving a Notice of Completion for the Synthetic
Turf Replacement Project, CIP No. B-493
BACKGROUND
On May 5, 2020, the Town Council adopted Resolution No. 28-2020, awarding a contract for
replacement of the synthetic turf surface at Diablo Vista Park, which had reached the end of
its useful life. The project removed and replaced approximately 87,000 square feet of existing
synthetic turf at the sports field located between the parking lot and the tennis courts at the
south side of the park. The contract also includes eight years of manufacturer-provided turf
maintenance and annual Gmax safety testing which measures impact-attenuation of
synthetic turf athletic fields.
DISCUSSION
The project is now complete and ready for acceptance by the Town. All work was performed
in accordance with the approved plans and specifications.
The original contract amount of $597,600 was increased by $20,000 as a result of one contract
change order. The change order consisted of installing a concrete curb along the perimeter
of the field.
The final contract amount of $617,600 (contract plus change orders) is within the authorized
construction budget for this project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
None.
Notice of Completion 2 September 15, 2020
Synthetic Turf Replacement Project
RECOMMENDATION
Adopt Resolution No. 65-2020, approving a Notice of Completion for the Synthetic Turf
Replacement Project CIP No. B-493.
Prepared by:
Guillermo G. Santolaya
Civil Engineering Associate
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 65-2020
B - Notice of Completion
C - Resolution No. 28-2020
RESOLUTION NO. 65-2020
APPROVING A NOTICE OF COMPLETION FOR THE SYNTHETIC TURF
REPLACEMENT PROJECT, CIP NO. B-493
WHEREAS, on May 5, 2020, the Town of Danville awarded a construction contract to
Shaw Sports Turf California, Inc., for the Synthetic Turf replacement Project, CIP No. B-
493; and
WHEREAS, the City Engineer has determined that the work under this project has been
completed as of July 17, 2020, in accordance with the plans and specifications thereof; and
WHEREAS, California Civil Code section 9204 specifies the requirements for recordation
of a Notice of Completion; and
WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice
of Completion is recorded the Town must release all undisputed retention payments to
the contractor; now, therefore, be it
RESOLVED, by the Danville Town Council that said work by and with Shaw Sports Turf
California, Inc., is hereby accepted as complete; and, be it further
RESOLVED, that the City Clerk is hereby authorized and directed to file with the County
Recorder of the County of Contra Costa, a Notice of Completion for said project within
fifteen (15) days from the date hereof; and, be it further
RESOLVED, that undisputed retention payments be released in accordance with
Sections 8812 and 9356 of the California Civil Code.
APPROVED by the Danville Town Council at a regular meeting on September 15, 2020
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 376546A0-1A6E-459B-8D6A-77D2E702878E
ATTACHMENT A
ATTACHMENT B
RESOLUTION NO. 28-2020
AWARDING A CONSTRUCTION CONTRACT FOR THE SYNTHETIC TURF
REPLACEMENT PROJECT AT DIABLO VISTA PARK, CIP NO. B-493
WHEREAS, plans and specifications for the Synthetic Turf Replacement Project at Diablo
Vista Park, CIP No. B-493, have been reviewed and approved by the City Engineer; and
WHEREAS, the project has been found to be Categorically Exempt from the California
Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1); and
WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to
participate in voluntary cooperative purchasing agreements with the State of California
and other public agencies, following the procedures of any such cooperative purchasing
agreement; and
WHEREAS, the California Multiple Award Schedules (“CMAS”) run by the State of
California’s Department of General Services is a cooperative purchasing agreement in
which the Town may participate; and
WHEREAS, Shaw Sports Turf California Inc. is a contractor participating in the CMAS
program, offering the purchase and installation of artificial turf sports fields; and
WHEREAS, the Town has determined that entering into a contract for the purchase and
installation of artificial turf at Diablo Vista Park through the CMAS program offers the
least expensive and most efficient means of completing this project; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Synthetic Turf Replacement at Diablo Vista Park, CIP No. B-493 to Shaw
Sports Turf California, Inc. of Calhoun, GA; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Shaw Sports Turf
California, Inc. of Calhoun, GA, for $597,600 and authorize use of a 15% contingency of
$89,640 for a total construction budget of $687,240 for work in connection therewith, and
the City Clerk is hereby directed to attest same and affix thereto the official seal of the
Town;
DocuSign Envelope ID: F421E52B-54C4-4AEA-ACB4-39F782BBD941
ATTACHMENT C
APPROVED by the Danville Town Council at a regular meeting on May 5, 2020, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
PAGE 2 OF RESOLUTION NO.28-2020
DocuSign Envelope ID: F421E52B-54C4-4AEA-ACB4-39F782BBD941
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Arnerich, Blackwell, Morgan, Storer
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