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HomeMy WebLinkAbout090920 - 4.1 4.1 TOWN OF DANVILLE PARKS, RECREATION AND ARTS COMMISSION SPECIAL MEETING SUMMARY OF ACTIONS July 8, 2020 - Draft 1. CALL TO ORDER The special meeting of the Danville Parks, Recreation and Arts Commission was called to order by Chair Beech at 5:00 p.m. The meeting was conducted by teleconference only. 1.1 Roll Call Administrative Assistant Kristine Meidberg conducted the roll call for attendance: Present: Brittany Beech, Chair Jane Joyce, Vice Chair Randall Diamond, Commissioner Kevin Donovan, Commissioner Kyler Fung, Commissioner Youth Representative Alesia Strauch, Commissioner Alec Tappin, Commissioner 1.2 Announcements Kristine Meidberg, Administrative Assistant, provided information regarding the format of the meeting and instructions for public comment. 2. CHANGES TO THE ORDER OF THE AGENDA There were no changes to the order of the agenda. 3. "FOR THE GOOD OF THE TOWN" There were no speakers. Parks, Recreation and Arts Commission Summary of Actions – Draft July 8, 2020 2 4. ITEMS FOR CONSIDERATION/ACTION 4.1 Approval of the Summary of Actions from the May 20, 2020 Parks, Recreation and Arts Commission Regular Meeting MOTION BY COMMISSIONER DIAMOND, SECOND BY VICE CHAIR JOYCE, TO APPROVE THE SUMMARY OF ACTIONS OF THE MAY 20, 2020 PARKS, RECREATION AND ARTS REGULAR MEETING. MOTION CARRIED 7-0 4.2 Selection of the Parks, Recreation and Arts Commission Chair Chair Beech highlighted the Chair role and responsibilities and terms of office as outlined in the staff report. The Commissioners discussed the nominations and current Vice Chair Joyce was nominated as Chair for the 2020- 2021 term. Chair Beech continued in her current role for the remainder of the meeting and Vice Chair Joyce will assume the Chair position at the next Parks, Recreation and Arts Commission meeting on August 12, 2020. MOTION BY COMMISSIONER DIAMOND TO APPROVE THE NOMINATION OF VICE CHAIR JOYCE TO THE POSITION OF CHAIR OF THE PARKS, RECREATION AND ARTS COMMISSION. MOTION CARRIED: 7-0 4.3 Selection of the Parks, Recreation and Arts Commission Vice Chair The responsibilities of the Vice Chair role were discussed. Commissioner Diamond was nominated as Vice Chair for the 2020-2021 term. MOTION BY COMMISSIONER STRAUCH TO APPROVE THE NOMINATION OF COMMISSIONER DIAMOND TO THE POSITION OF VICE CHAIR OF THE PARKS, Parks, Recreation and Arts Commission Summary of Actions – Draft July 8, 2020 3 RECREATION AND ARTS COMMISSION. MOTION CARRIED 7-0 4.4 Consider the approval of Parks, Recreation and Arts Commission meeting dates for 2021 Chair Beech presented the scheduled dates for the 2021 Commission meeting dates and times as outlined in Attachment A. Chair Beech shared that the March 2021 meeting will be a Joint Meeting with the Arts Advisory Board. MOTION BY COMMISSIONER DONOVAN, SECOND BY COMMISSIONER DIAMOND, TO APPROVE THE PARKS, RECREATION AND ARTS COMMISSION DATES FOR 2021. MOTION CARRIED: 7-0 4.5 Designation of Subcommittee and Liaison Assignments The Commission discussed the current open slots on the Iron Horse Trail previously held by Commissioner Proctor and Commissioner Rezowalli. The Commission discussed the current assignments and updated the Assignment Summary to reflect the new assignment designations. MOTION BY COMMISSIONER DIAMOND, SECOND BY COMMISSIONER DONOVAN, TO APPROVE THE DESIGNATION OF SUBCOMMITTEE AND LIAISON ASSIGNMENTS FOR 2020/2021. MOTION CARRIED: 7-0 5. REPORTS AND PRESENTATIONS 5.1 Parks, Recreation and Arts Department Director’s Report Parks, Recreation and Arts Commission Summary of Actions – Draft July 8, 2020 4 Recreation, Arts and Community Services Director Henry Perezalonso reported on staff updates and schedules, noting that beginning in July, the Town offices will be closing at 1:00 p.m. on Fridays. He reported the Town Council held a budget study session and highlighted some of the adjustments to the budget due to the current pandemic and going forward into fiscal year 2020/2021. He provided an update on some modifications to some of the CIP projects, as well as to the programs and activities offered by the Recreation Department due to budgetary adjustments. Mr. Perezalonso responded to questions from the Commissioners. Mr. Perezalonso also reported on the different activities which are being offered at several Town sites, which include Youth & Teen summer camps, as well as online activities and classes in the Adults & Seniors program. He expressed that recreation staff is staying patient and positive through this time and looking forward to an eventual reopening. Jessica Wallner, Cultural Arts Supervisor, reported on the current Hearts Around Hartz exhibit and a virtual Music in the Park event being planned for July 25 and August 8 which will be simulcast at the Village Theatre. 5.2 Commissioners’ Reports Commissioner Diamond thanked Chair Beech for her support on his nomination to the Vice Chair role with Chair Joyce. Commissioner Donovan thanked Chair Beech for her leadership and guidance during these challenging times. He also shared his enjoyment of the Hearts Around Hartz exhibit in Town. Commissioner Fung congratulated Vice Chair Joyce and Commissioner Diamond on their new roles leading the Commission. He also thanked staff for their continuing efforts to unite and come together to create a prosperous year in the Commission. Commissioner Strauch shared she agrees with Commissioner Fung regarding the work Town staff has done during this time and shared she is proud to be a part of the Commission. Parks, Recreation and Arts Commission Summary of Actions – Draft July 8, 2020 5 Commissioner Tappin expressed his thanks to the Commission during his first year, and Commissioner Diamond for his mentorship. He is looking forward to becoming a regular Commission member and his role in the subcommittee he just joined. Vice Chair Joyce shared she supports the comments made by the other Commissioners, as this has been a difficult year. She thanked the Commission for her nomination as Chair and looks forward to working with Commissioner Diamond as Vice Chair. Chair Beech reported that Tuesday, July 7, Town Council presented her with a proclamation recognizing July as Parks Make Life Better month and her appreciation for the Town’s recognition of the work and effort the Commission makes. 6. ADJOURNMENT The special meeting of the Danville Parks, Recreation and Arts Commission was adjourned at 6:06 p.m. Henry Perezalonso, Director Recreation, Arts and Community Services Kristine Meidberg, Administrative Assistant Recreation, Arts and Community Services