HomeMy WebLinkAbout061620-05.05TO:
ADMINISTRATIVE STAFF REPORT
5.5
Mayor and Town Council June 16, 2020
SUBJECT: Resolution No. 40-2020, requesting and consenting to consolidation of
elections and setting specifications of the election order for the November
3, 2020 Municipal Election
BACKGROUND
A municipal election will be held in Danville on November 3, 2020 to elect three members
to the Danville Town Council for four-year terms. The Contra Costa County Elections
Division traditionally administers Danville's Municipal Elections. July 1, 2020 is the
deadline for submitting a formal request to the Contra Costa County Elections Division to
administer Danville's Election on November 3, 2020.
In addition to requesting consolidation, the Contra Costa County Elections Division requires
that the Town Council resolution include policies for candidate statements including: the
number of words the candidate statement can contain; who will pay for the candidate
statement; whether the fee for the candidate statement must be paid at the time of filing;
and, action to be taken in the case of a tie vote.
DISCUSSION
The practice established for previous Town Council elections has allowed for a 250 -word
statement and required the candidate to pay the cost of publishing the statement. This year,
the Contra Costa County Elections Division has determined that the cost to print a 250 -word
candidate statement is $660.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Based on a current registered voter population of 30,990, and an estimated cost of $1.25-
$1.75 per registered voter, the Contra Costa County Elections Division has estimated that
the cost of the election is approximately $38,737 to $54,233.
Final costs will be determined following the election and varies depending upon the number
of agencies that consolidate. The cost to conduct the election is anticipated to be shared
among other agencies, including the San Ramon Valley Fire Protection District, San Ramon
Valley Unified School District, and the Central Contra Costa Sanitary District.
All costs associated with the production of the candidate statements will be borne by the
candidate.
RECOMMENDATION
Adopt Resolution No. 40-2020, requesting and consenting to consolidation of elections and
setting specifications of the election order for the November 3, 2020 Municipal Election.
Prepared by.
Marie Sunseri
City Clerk
Attachment: Resolution No. 40-2020
2020 Municipal Election 2 June 16, 2020
DocuSign Envelope ID: 2430FEB2-8E2A-432F-981A-A1023D1 D73AC
RESOLUTION NO. 40-2020
REQUESTING AND CONSENTING TO CONSOLIDATION OF ELECTIONS AND
SETTING SPECIFICATIONS OF THE ELECTION ORDER FOR THE
NOVEMBER 3, 2020 MUNICIPAL ELECTION
WHEREAS, the Town Council has ordered a Municipal Election to be held on Tuesday,
November 3, 2020 to fill certain municipal offices; and
WHEREAS, other elections may be held in whole or in part in the incorporated area of
the Town of Danville and it is to the advantage of the Town to consolidate pursuant to
Elections Code Section 10002; and
WHEREAS, Elections Code Section 10002 requires the Town to reimburse the County in
full for the services performed upon presentation of a bill to the Town by the County
Elections Official; and
WHEREAS, Elections Code Section 13307 requires that before the nominating period
opens, the Town Council must determine whether a charge shall be levied against each
candidate submitting a candidate statement to be sent to the voters; and may establish
the cost; and determine whether the cost be paid in advance; and
WHEREAS, Elections Code Section 12101 requires the publication of a notice of the
election once in a newspaper of general circulation in the Town; and
WHEREAS, tie votes shall be determined by lot unless the Town Council adopts the
provisions of Elections Code 15651(b) prior to the conduct of the election resulting in the
tie vote; now, therefore, be it
RESOLVED, by the Danville Town Council that an election be held in accordance with
the following specifications:
1. The Election shall be held on Tuesday, November 3, 2020. The purpose of the
election is to choose successors for three seats on the Danville Town Council
for four-year terms; and
2. The Town Council hereby requests and consents to the consolidation of this
election with other elections which may be held in whole or in part of the Town
of Danville, as provided in Elections Code Section 10002; and
3. The Town will reimburse Contra Costa County for the actual cost incurred in
conducting the election upon receipt of an invoice stating the amount due as
determined by the elections official; and
4. The candidate statement will be limited to 250 words and the candidate will
pay $660, the cost of publishing the candidate statement, at the time of filing.
DocuSign Envelope ID: 2430FEB2-8E2A-432F-981A-A1023D1 D73AC
5. The City Clerk is to publish the Notice of Election in the East Bay Times, a
newspaper of general circulation published daily in the Town of Danville; and
6. In the event of a tie vote, the tie will be determined by lot; and
7. The Town Council directs that a certified copy of this Resolution be forwarded
to the Registrar of Voters and to the Board of Supervisors of Contra Costa
County.
APPROVED by the Danville Town Council at a special meeting on June 16, 2020, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
APPROVED AS TO FORM:
FDocuSigned by:
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MAYOR
ATTEST:
CITY ATTORNEY CITY CLERK
PAGE 2 OF RESOLUTION NO. 40-2020