Loading...
HomeMy WebLinkAbout050520-06.4 ADMINISTRATIVE STAFF REPORT 6.4 TO: Mayor and Town Council May 5, 2020 SUBJECT: Resolution No. 28-2020, awarding a construction contract for the Synthetic Turf Replacement Project at Diablo Vista Park, CIP No. B-493 BACKGROUND The existing synthetic turf surface at Diablo Vista Park, although installed in early 2016, has now reached the end of its useful life. This project will remove and replace approximately 87,000 square feet of existing synthetic turf at the sports field located between the parking lot and the tennis courts at the south side of the park. The project also includes eight years of manufacturer-provided turf maintenance and annual Gmax testing. DISCUSSION In early 2016 a new synthetic turf surface was installed at Diablo Vista Park by Sprinturf, of Atlanta, GA. By mid-2018 the synthetic turf had begun to show signs of unusual wear and tear. Recently the Town initiated a warranty claim against the turf manufacturer and obtained $175,000 as part of the settlement. The existing synthetic turf now requires replacement as it continues to deteriorate. Given the success of the synthetic turf located at Sycamore Valley Park, staff recommends using Shaw Sports Turf PowerBlade PRO 2.0, at Diablo Vista Park. Given the urgency to replace the existing synthetic turf , staff recommends entering into a cooperative agreement with Shaw Sports Turf California Inc. (Shaw), a California Multiple Award Schedules (CMAS) contractor, to construct the project. As a CMAS contractor, Shaw must offer goods and/or services to the Town based on what the State or Federal government has paid for a similar item. The Town’s purchasing policy allows the Town to enter into a cooperative purchasing agreement or program with the State, County, other cities or public agencies if it would be advantageous to the Town. Utilizing a cooperative agreement would reduce staff time spent on administrative tasks and creating in-house specifications and bid documents. Cooperative agreements contracts provide flexibility while still maintaining compliance with procurement statutes. Upon approval of the cooperative agreement, construction is expected to begin within two months. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. A standard Town Capital Improvement sign will be placed at the project site. FISCAL IMPACT The amount for the construction contract and 8-years of testing and maintenance is $597,600. An additional 15% contingency in the amount of $89,640 results in a total construction budget of $687,240. Funds obtained from the warranty claim against the previous installer in the amount of $175,000 will be used towards the project. Sufficient funds have been appropriated in the Capital Improvement Program to cover the remaining balance of $512,240. RECOMMENDATION Adopt Resolution No. 28-2020, awarding a construction contract for the Synthetic Turf Replacement Project at Diablo Vista Park, CIP No. B-493. Prepared and Reviewed by: Dave Casteel Maintenance Services Director Attachments: A - Resolution No. 28-2020 B - CIP Page No. B-493 RESOLUTION NO. 28-2020 AWARDING A CONSTRUCTION CONTRACT FOR THE SYNTHETIC TURF REPLACEMENT PROJECT AT DIABLO VISTA PARK, CIP NO. B-493 WHEREAS, plans and specifications for the Synthetic Turf Replacement Project at Diablo Vista Park, CIP No. B-493, have been reviewed and approved by the City Engineer; and WHEREAS, the project has been found to be Categorically Exempt from the California Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1); and WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to participate in voluntary cooperative purchasing agreements with the State of California and other public agencies, following the procedures of any such cooperative purchasing agreement; and WHEREAS, the California Multiple Award Schedules (“CMAS”) run by the State of California’s Department of General Services is a cooperative purchasing agreement in which the Town may participate; and WHEREAS, Shaw Sports Turf California Inc. is a contractor participating in the CMAS program, offering the purchase and installation of artificial turf sports fields; and WHEREAS, the Town has determined that entering into a contract for the purchase and installation of artificial turf at Diablo Vista Park through the CMAS program offers the least expensive and most efficient means of completing this project; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Synthetic Turf Replacement at Diablo Vista Park, CIP No. B-493 to Shaw Sports Turf California, Inc. of Calhoun, GA; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Shaw Sports Turf California, Inc. of Calhoun, GA, for $597,600 and authorize use of a 15% contingency of $89,640 for a total construction budget of $687,240 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; DocuSign Envelope ID: F421E52B-54C4-4AEA-ACB4-39F782BBD941 APPROVED by the Danville Town Council at a regular meeting on May 5, 2020, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK PAGE 2 OF RESOLUTION NO.28-2020 DocuSign Envelope ID: F421E52B-54C4-4AEA-ACB4-39F782BBD941