HomeMy WebLinkAboutASRDRBBenchmarkConstruction-5.1TOWN OF DANVILLE
Consultant Evaluation Sheet | PROPOSAL
Permit-Ready Granny Unit Program
CONSULTANT/FIRM NAME:
Evaluation Criteria Max Points Rating
1.Demonstrated capacity (available staff,
subconsultants and time) to deliver the project on
time and under budget.
25
2.Did the consultant team demonstrate the ability
to flex their design style to accommodate client
and budget needs?
25
3.Project proposal demonstrates understanding of
the project and program objectives (Note:
Purpose of the program is to design accessory
dwelling units as a way of reducing costs)
15
4.Design experience relevant to the project (i.e.,
small accessory dwelling units)
15
5.References and past client satisfaction (i.e.,
responsiveness, design flexibility)
20
Total Points: 100
EVALUATOR PROJECT MANAGER
Print Name: Print Name:
Signature: Signature:
Date: Date:
Benchmark Construction
Town of Danville Permit-Ready
Granny Unit Program Proposal
Introduction:
Benchmark Construction is a successful residential remodeler who has been in the business for
10 years. We dedicate our business to specializing in home additions and ADUs. Benchmark
Home Construction, Inc. has enjoyed some local and national fame as the lead builder for Drew
Scott on HGTV's hit show, "Brother vs. Brother." The show highlighted a whole home remodel,
as well as building an ADU into the hillside of the property in Pinole.
We are a local business with strong ties to the community in which we do business. Some
highlights of our company and leadership are:
• Veteran-Owned business since 2008 (U.S. Marine Corps)
• Danville Chamber of Commerce member and advocate
• Active member of local Realtor Marketing Association (Affiliate)
• Vice President of Education (NARI Diablo Valley - National Association of Remodeling
Industry)
• Member - National Kitchen and Bath Association (NKBA)
• 14 full time employees - 3 Project Managers
We look to partner with our clients, fostering a great working relationship that is built on trust
and respect. We take pride in knowing when to speak up and make suggestions to clients, as
well as knowing when to sit back and listen. At Benchmark, we manage the entire design -build
process from start to finish so the client can relax and focus on what is impor tant; their new
ADU. Our goal is to remove the complexity of the building process and help educate and direct
our clients by providing ease of mind with our excellent craftsmanship and 10 year guarantee of
work.
Table of Contents
Work Portfolio…………………………………………………………………………………………..……Section 1
Work Plan………………………………………………………………………………………………………Section 2
Name(s) of Consultant’s Project Manager …………………………………………….…….…Section 3
Organizational Chart………………………………………………………………………………………Section 4
Staffing Plan……………………………………………………………………………………………..……Section 5
Cost and Time Break Down …………………..………………………………………………………Section 6
Proposal………………………………………………………………………………………………………..Section 7
Professional Services Agreement…………………………………………………………………..Section 8
Work Portfolio
1. Studio 276 sf
2. Studio 320 sf
3. 1 bedroom 544 sf
4. 2-bedroom 784 sf
5. 2-bedroom 824 sf
6. 2-bedroom 880 sf
WORK PLAN
Date Activity/Milestone Responsible Party
3/25/2020
Kick-Off Meeting (with staff)
and Notice to
Proceed with Design
Entire Team
4/3/2020 Programing completed Design Team
4/10/2020 Draft floor plans completed Design Team
4/17/2020 Draft exterior elevations
completed
Design Team
4/21/2020 Completion of presentation
materials
Design Team
4/22/2020 Submit draft floor plans and
exteriors to Town
Benchmark
4/30/2020 Meeting with Design Review
Board
Benchmark and Project
Managers
5/4/2020 Review Town Comments Design Team
5/8/2020 Finalize floor plans and
exteriors
Design Team
5/11/2020 Engineering and T24 to begin Engineering and Consultants
5/23/2020 Draft electrical plans due
5/30/2020 Draft engineering and T24
completed
Engineering and Consultants
5/30/2020 Draft architectural details
completed
Design Team
6/1/2020 Draft plans with engineering,
electrical plans, window and
door schedules completed
and submitted to Two to
review
Benchmark and project
managers
6/8/2020 Receive Town Comments Town
6/19/2020 Complete interior elevation,
kitchen plans, and material
takeoffs
Design Team
6/19/2020 All revisions complete from
Town comments
Entire Team
6/23/2020 Complete marketing images Admin Team
6/24/2020 All revised plans final draft
of permit ready plans for
review by Town and
submission of marketing
images
Entire Team
7/17/2020 Town Comments (including
final plan check)
Town
8/7/2020 Final plan submission and all
materials to Town with all
calculation and T24
documents in digital format
Entire Team
Note: Bold dates represent milestone dates
Staffing
Senior Project Manager:
Jason Bliss CSLB 975478
Benchmark Construction
jason@benchmarkca.com
925 914-9273
Project Managers:
James Woodard CID 6958
Seigo Designs
jwoodard@seigodesigns.com
510 589-7687
Kristen Stubblefield CID 7061
Seigo Designs
kstubblefield@seigodesigns.com
925 596-1260
Engineer:
John Krukar, AIA C28160
Momentum A&E
momentuminc@msn.com
800 332-6035
Energy Consultant:
Travis Wade, M.Eng
Wade Energy
travis@wadeenergy.com
925 383-5490
Organizational Chart
Administration
Consultants
Project Managers
Senior Project
Manager
Jason Bliss -
Benchmark
Construction
James Woodard
(Seigo Designs)
John Krukar
(Momentum A&E)
Engineering
Travis Wade (Wade
Energy)
Title 24
Kristen Stubblefield
(Seigo Designs)
Staci Rombough
(SMR Designs)
Drafting
Kristina Andrews
(Seigo Designs)
Lethicia Hernandez,
Krysta Simao, Kehau
Schlick-Harris
COST AND TIME BREAKDOWN
Project Oversite
Benchmark Home Construction, Inc.
Jason Bliss
5 hours per plan
$1100 / plan
Conceptual / Project Management
Seigo Designs and Interiors, LLC
James Woodard and Kristen Stubblefield
15 hours per plan
$2300 / plan
Sub- Consultants:
Engineering
Momentum A&E
John Krukar
15 hours per plan
$2500/plan
Drafting
SMR Designs
Staci Rombough
23 hours per plan
$1500/plan
Title 24
Wade Energy
Travis Wade
6 hours per plan
$550 / plan
Project Administration and Materials
Benchmark Construction
12 hours per plan
$550 / plan
Hourly Rates:
Sr. Project Manager: $220 / hr.
Project Manager: $150 / hr.
Engineering: $165 / hr.
Architectural Design $150 / hr.
Drafting: $65 / hr.
Administration: $45 / hr.
Proposal
OBJECTIVE
To develop design options and permit ready plans for 9 ADU to include:
1 Studio Floor Plan
1 1-Bedroom Floor Plan
1 2-Bedroom Floor Plan
Each to have option for the following 3 architectural styles
• Craftsman
• Mediterranean
• Contemporary
SCOPE OF SERVICES
General
• Area of work:
▪ ADU Permit drawings for the Town of Danville residences
Design and Concept
• 2D Concept plans and elevations
• Rendering of the new exterior options to make sure the design is exactly what Town of Danville wants
o Materials, fixture, color, etc. selections if needed for exterior materials
▪ We will provide sourcing for proposed materials
• 3D Renderings to make sure final design is visualized properly
o All areas of work
o Provided for marketing materials
• Material selections/checklist spec book
o Siding
o Exterior Trim
o Fixtures
o Paint
o Interior cabinet plans
o Door Schedule
o Window Schedule
o Interior Finish recommendations
Construction Drawings
o Proposed plan
o Electrical Plan
o Proposed elevations
o Architectural Details
o Interior Elevations
o Finish Plans
o Material Takeoffs
o Construction details
o Structural Engineering
o Title 24
DESIGN FEES
The total design fees are $76,500. This is for a total of 9 completed plans at $8,500 per plan. Any additional
work outside of the scope of services will be billed at $150 per hour rate. The Town shall reimburse
Benchmark Construction for printing and materials costs on a net 30 basis.
The invoicing will be based on the following breakdown of the payments. $26,775 due to start work, $22,950
with the first round of Town comments of 35% plans, $19,125 due with the Town comments of the 65%
plans, and the final $7,650 due with the final acceptance of the permit ready plans.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into as of the day of March 25, 2020, by and between the Town of
Danville, therein called the "Town", and Benchmark Home Construction, Inc. herein called the
"Consultant".
RECITALS
WHEREAS, Town is planning to encourage the construction of accessory dwelling units
(ADUs) by offering a selection of pre-approved ADU building plans that can be
downloaded from the Town’s website free-of-charge; and
WHEREAS, Town solicited proposals for issuing a Request for Proposal and Qualifications
(RFP/Q) from qualified residential design and design/build firms to prepare complete
building plan sets for a new Permit-Ready Granny Unit Program; and
WHEREAS, Town has reviewed the proposals and determined that Consultant possesses the
skill, experience and certifications required to provide the services required by the Town; and
WHEREAS, Town desires to retain Consultant to provide professional services under the terms
and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions identified
herein, the parties mutually agree as follow:
1. Scope of Services: Subject to such policy direction and approvals as the Town through its staff
may determine from time to time, Consultant shall perform the services set out in the proposal
attached hereto as Exhibit A and incorporated herein by reference. Consultant
shall not receive compensation for any services provided outside the scope of services
specified in the Consultant’s proposal unless the Town, prior to Consultant performing the
additional services, approves such additional services in writing.
2. Time for Performance: The services of Consultant are to commence upon the execution of
this Agreement and shall continue until all authorized work is approved by Town. Specific times
for performance, if any, are specified in Exhibit A, attached hereto and incorporated herein.
Time is of the essence in the performance of the services under this Agreement. The failure of
Consultant to adhere to the schedule, unless mutually agreed upon, may result in termination
of the Agreement by Town. Notwithstanding the above, Consultant shall not be responsible for
delay caused by reason of strikes, lockouts, accidents, acts of God or delay caused by the Town.
3. Compensation and Method of Payment:
A. Compensation: The compensation to be paid to Consultant shall be at the rate and
schedule of payment as set forth in Exhibit A, which is attached hereto and
incorporated herein. However, in no event shall Consultant's compensation exceed the
contracted amount ($76,500). Payment by Town under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the town at the time of payment.
B. Method of Payment:
1. Monthly Statements: As a condition precedent to any payment to Consultant
under this Agreement, Consultant shall submit monthly to the Town a
statement of account which clearly sets forth the designated items of work
for which the billing is submitted. Each statement of account shall also
include a detailed record of the month's actual revenue reimbursable
expenditures.
2. Timing of Payment: Town shall review Consultant's monthly statement and
pay Consultant for services rendered hereunder at the rates if acceptable and
in the amounts provided hereunder on a monthly basis in accordance with
the approved monthly statements.
4. Liability of Members and Employees of Town: No member of the Town and no other
officer, employee or agency of the Town shall be personally liable to Consultant or
otherwise in the event of any default or breach of the Town, or for any amount which may
become due to Consultant or any successor in interest, or for any obligations directly or
indirectly incurred under the terms of this Agreement.
5. Hold Harmless: To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless the Town, its officers, employees and agents (collectively the
“Indemnified Parties”) from and against all claims, damages, losses and expenses,
including but not limited to reasonable attorneys’ fees, that arise out of, pertain to or relate
to the negligence, recklessness or willful misconduct of Consultant or its employees in the
performance of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act as
a limitation upon the amount of indemnification to be provided by Consultant.
Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to
indemnify the Indemnified Parties from any claim arising from the sole or active
negligence or willful misconduct of the Indemnified Parties.
6. Relationship between the Parties: Consultant is, and at all times shall remain, an
independent contractor, not an agent or employee of the Town. Consultant shall be solely
responsible for all acts of its employees, agents or subconsultants, including any negligent
acts or omissions. Consultant shall have no authority to act on behalf of the Town or to
bind the Town to any obligation whatsoever, unless the Town provides prior written
authorization to Consultant. As an independent contractor, Consultant shall not be entitled
to any benefit, right or compensation from the Town other than those provided for in this
Agreement.
7. Ownership of Work: All documents furnished to Consultant by Town and all reports and
supportive data prepared by Consultant by this Agreement are Town's property and shall be
given to Town at the completion of Consultant services. Town acknowledges that
documents and supportive data prepared by Consultant have been prepared exclusively
for and are fit exclusively for the purposes contemplated under this Agreement. If the
Town reuses such documents prepared by Consultant for purposes other than those
contemplated under this agreement without the written consent of Consultant, the Town
will hold harmless, indemnify and defend the Consultant, its agents, subconsultants and
employees from any and all claims arising out of such reuse.
8. Responsibility for Errors: Consultant shall be responsible for its work and results under this
Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may
be required by the Town or the Town’s representative, regarding any services rendered under
this Agreement at no additional cost to the Town. In the event that an error or omission
attributable to Consultant occurs, the Consultant shall, at no cost to the Town, provide all
necessary design drawings, estimates and other Consultant professional services necessary to
rectify and correct the matter to the sole satisfaction of the Town and participate in any
meeting required with regard to the correction.
9. Compliance with Laws: Consultant shall use due professional care to comply with all
applicable federal, state and local laws, codes, ordinances and regulations. Consultant
represents to Town that it has, and will maintain through the term of the Agreement, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant shall maintain a
Town of Danville Business License.
10. Insurance:
A. Minimum Scope of Insurance: Prior to commencing work and during the entire
term of the Agreement, Consultant shall procure and maintain the following
insurance policies in these minimum amounts:
1. Insurance Services Office Commercial General Liability Coverage
(occurrence Form CG 0001), two million dollars ($2,000,000) per occurrence
for bodily injury, personal injury, and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work to
be performed under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
2. Insurance Services Office Form Number CA 0001 covering Automobile
Liability, Code 1, two million dollars ($2,000,000) per accident for bodily
injury and property damage.
3. Workers' Compensation as required by the State of California, and
Employers' Liability Insurance, one million dollars ($1,000,000) per accident
for bodily injury or disease.
4. Errors and Omissions Liability: One million dollars ($1,000,000) per claim.
B. Endorsements: Each general liability and automobile liability insurance policy
shall be endorsed with the following specific language:
1. The Town of Danville, its elected and appointed officers, employees and
agents are to be covered as additional insureds with respect to liability
arising out of work performed by or on behalf of the Consultant.
2. For any claims related to this Agreement, Consultant’s insurance coverage
shall be considered primary insurance as respects the Town, its elected and
appointed officers, employees and agents. Any insurance or self -insurance
maintained by the Town, its elected and appointed officers, employees and
agents shall be excess of the Consultant’s insurance and shall not contribute
with it.
3. This insurance shall act for each insured and additional insured as though a
separate policy had been written for each. This, however, will not act to
increase the limit of liability of the insuring company.
4. The insurer waives all rights of subrogation against Town, its elected and
appointed officers, employees and agents.
5. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its elected and appointed officers,
employees and agents.
6. Each insurance policy required by this Agreement shall provide that
coverage shall not be canceled, except after 30 days prior written notice has
been given to the Town.
C. Verification of Coverage: Consultant shall provide to the Town all certificates of
insurance with original endorsements affecting coverage required by this
paragraph. Certificates of such insurance shall be filed with the Town on or before
commencement of performance of this Agreement. The Town reserves the right to
require complete, certified copies of all required insurance policies at any time.
D. Acceptability of Insurers: All insurance companies providing coverage to
Consultant for purposes of this Agreement shall be authorized by the Insurance
Commissioner of the State of California to transact business within the State of
California and shall an A.M. Best's rating of no less than “A:VII”.
E. Deductibles and Self-Insured Retentions: Any deductibles or self-insured
retention's must be declared to and approved by the Town. At the Town's option,
Consultant shall demonstrate financial capability for payment of such deductibles or
self-insured receptions.
11. Assignment and Subcontracting: The parties recognize that a substantial inducement to
Town for entering into this Agreement is the professional reputation, experience and
competence of Consultant. Therefore, Consultant may not assign any right or obligation
pursuant to this Agreement without the prior written permission of Tow n. Furthermore,
except as provided for in Exhibit A, Consultant shall not subcontract any portion of the
work to be performed under this Agreement without the prior written consent of Town.
Any assignment of any right or obligation or subcontracting of any work without Town
consent shall be void and of no effect.
12. Prevailing Wages: Prior to commencing work, Consultant shall confer with Town to
determine whether the work to be performed is subject to the payment of prevailing wages
as determined by the Department of Industrial Relations. If the work is determined subject
to prevailing wages, Consultant shall be responsible for compliance with the applicable
wage orders and shall provide the Town with certified payrolls for all work perf ormed.
13. Nondiscrimination: Consultant shall not discriminate against any person related to the
performance under this Agreement (including any employee or applicant) on the basis of
race, color, religious creed, national origin, gender, physical or men tal disability, marital
status, or sexual orientation.
14. Termination of Agreement: The Town may terminate this Agreement without cause
upon giving seven days written notice to Consultant. In the event of such a
termination, Consultant shall be entitled to any compensation owed for services
rendered up to the effective date of termination.
15. Amendment: This Agreement constitutes the complete and exclusive statement of the
Agreement to Town and Consultant. It may be amended or extended from time -to-time by
written agreement of the parties hereto.
16. Litigation Costs: In the event either party commences legal action to enforce this
Agreement, the prevailing party shall be entitled to reasonable costs and expenses,
including attorneys' fees.
17. Written Notification: Any notice, demand, request, consent, approval, or communications
that either party desires or is required to give to the other party shall be in writing and either
served personally or sent by prepaid, first class mail. Any such notice, demand, etc. ,shall be
addressed to the other party at the address set forth herein below. Either party may change its
address by notifying the other party of the change of address. Notice shall be deemed
communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to Town: Town of Danville
Engineering Department
510 La Gonda Way
Danville, CA 94526
If to Consultant: Benchmark Home Construction, Inc.
134 East Prospect Ave
Danville, CA 94526
18. Waiver: Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision of the
Agreement.
19. Execution: This Agreement may be executed in several counterparts, each of which shall
constitute one and the same instrument and shall become binding upon the parties when at
least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement it shall not be necessary to produce or account for more than one such
counterpart.
20. Venue: In the event that suit shall be brought by either party hereunder, the parties agree
that trial of such action shall be held exclusively in a state court in the County of Contra Costa,
Martinez, California.
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement as of the
date first above written.
TOWN OF DANVILLE Benchmark Home Construction, Inc.
By:_________________________________ By:_______________________________
Joseph A. Calabrigo Jason Bliss
Town Manager Owner
APPROVED AS TO FORM
By:_______________________________________
Robert B. Ewing - City Attorney