HomeMy WebLinkAbout030420-06.3 ADMINISTRATIVE STAFF REPORT 6.3
TO: Mayor and Town Council March 4, 2020
SUBJECT: Resolution No. 13-2020, awarding a professional services agreement for
the Town-wide Storm Drainage Master Plan, CIP No. A-330
BACKGROUND
The Town’s Capital Improvement Program (CIP) includes a project to perform a complete
inventory and condition assessment of the stormwater conveyance system (pipes and
inlets) throughout the Town. The general scope of work is to provide the Town with a
complete Town-wide Storm Drainage Master Plan, which will be used by Town staff to
determine, prioritize, and estimate the capital improvement needs of the Town’s storm
drain collection system. The storm water structure condition assessment will involve
field inspections of approximately 4,751 storm drain drainage inlets, 684 manholes,
network pipes, crossroad culverts, reinforced concrete boxes (RCB), and any other
associated stormwater drainage structure. The Storm Drainage Master Plan will help the
Town to develop and prioritize a multi-year capital plan for drainage network
maintenance and replacement.
DISCUSSION
In December 2019, a Request for Proposal (RFP) for the project was posted to the Town’s
website. In response, three (3) proposals were received from local consulting firms. The
Town carefully reviewed and ranked the three submitted proposals. Wood Rodgers of
Oakland, CA received the highest ranking and was found to be the most qualified
consultant for the project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The amount for the design contract is $250,947. An additional 15% design contingency
in the amount of $38,000 will be reserved for a total design budget of $288,947. Sufficient
funds to cover the design contract and contingency are contained in the Town-wide
Storm Drain System Management, CIP No. A-330 (Attachment B).
Town-wide Storm Drainage 2 March 4, 2020
Master Plan
(CIP No. A-330)
RECOMMENDATION
Adopt Resolution No. 13-2020, awarding a professional services agreement for the Town-
wide Storm Drainage Master Plan, CIP No. A-330.
Prepared by:
Steven Jones
City Engineer
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 13-2020
B - CIP Page No. A-330
RESOLUTION NO. 13-2020
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE
TOWN-WIDE STORM DRAINAGE MASTER PLAN, CIP NO. A-330
WHEREAS, the Danville Town Council previously appropriated funding for the Town-
wide Storm Drain System Management, CIP No. A-330, in the adopted 2019/20 Capital
Improvement Program; and
WHEREAS, the Town circulated a Request for Proposal (RFP) to select the most qualified
and experienced consultant firm to provide storm drainage master plan services for the
project; and
WHEREAS, the Town issued the RFP on December 9, 2019 and received three (3)
proposals by January 31, 2020, that were evaluated and scored; and
WHEREAS, Wood Rodgers of Oakland, CA was determined to be the most qualified
consultant; and,
WHEREAS, sufficient funds have been appropriated in the Capital Improvement
Program for CIP No. A-330, the Town-wide Storm Drain System Management; now,
therefore, be it
RESOLVED, by the Danville Town Council that the Town Manager be and hereby is
authorized to execute on behalf of the Town, the Professional Services Agreement with
Wood Rodgers of Oakland, CA with a not-to-exceed budget of $250,947, and that the
Town Manager be authorized to establish and utilize a 15% design contingency in the
amount of $38,000 for additional work that may be subsequently approved by contract
amendment.
DocuSign Envelope ID: 301195D6-71EF-449A-95F0-A1CA8154729C
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 13-2020
APPROVED by the Danville Town Council at a regular meeting on March 4, 2020, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 301195D6-71EF-449A-95F0-A1CA8154729C
www.danville.ca.govCIP32
Projects
TOWN-WIDE STORM DRAIN SYSTEM MANAGEMENT
CIP No:A-330 STATUS:In Design PRIORITY:2 Ongoing PROJECT MANAGER:SJ
PROJECT DESCRIPTION AND LOCATION:
DESCRIPTION OF MODIFICATIONS:
Updated description.
RATIONALE FOR PROPOSED PROJECT:
Maintenance of the existing storm drain system is needed on an
ongoing basis.
EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0
Additional Town direct operating costs per year:$0
PROJECT COST ESTIMATE
This project has been modified from the previous year.
PROJECT APPROPRIATION AND FUNDING
This project provides for ongoing capital replacement and maintenance of
the Town-wide drainage system.
Ongoing and as-needed work includes:
Cleaning and desilting ditches and pipes as needed.
Repair broken pipes, catch basins, and concrete lined ditches.
Repair broken curbs, gutters, and valley gutters.
Install and maintain trash removal devices in the Downtown area.
2019/20 Repair of failed outfall pipe into San Ramon Creek at North
Hartz Avenue/Danville Boulevard.
Perform a condition assessment and develop a Storm
Drainage Master Plan to identify, prioritize and estimate the
capital improvement costs of future projects. ($150,000)
Future Projects: Repair existing ditch (Lomitas Ditch) in rear yards north
of old Camino Tassajara west of Lomitas Road. Begin
easement acquisitions.
4/19/2019PRINTED ON:
GREEN PROJECT:Yes
2019/20Prior Years 2020/21 2021/22 2022/23 2023/24 TotalExpenditure Category
Design/Plan Review $0 $0 $0 $0$236,742 $236,742$0
Construction $30,000 $30,000 $30,000 $30,000$1,043,909 $1,193,909$30,000
Inspection & Admin.$0 $0 $0 $0$34,979 $34,979$0
$1,315,630 $30,000 $30,000 $30,000 $30,000 $30,000 $1,465,630Total Cost Estimate:
$1,092,873Total Expenditure: Unexpended: $222,758 on 3-25-2019
2019/20Prior Years 2020/21 2021/22 2022/23 2023/24 TotalFunding Source(s)
CIP Gen Purpose Rev $599,500 $25,000 $25,000 $25,000 $25,000 $724,500$25,000
Cleanwater Program $633,000 $5,000 $5,000 $5,000 $5,000 $658,000$5,000
Developer Contribution $83,130 $0 $0 $0 $0 $83,130$0
$1,315,630 $30,000 $30,000 $30,000 $30,000 $30,000 $1,465,630Total Funding:
www.danville.ca.govCIP32
Projects
ATTACHMENT B