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Home My WebLink About020420-09.1+ ADMINISTRATIVE STAFF REPORT 9.1 TO: Mayor and Town Council February 4, 2020 SUBJECT: Resolution No. 7-2020, authorizing Street Closures or Parking Restrictions for Calendar Year 2020 Community Events; Resolution No. 8-2020, authorizing Exemption from Danville Ordinance No. 96-10 for Danville Summerfest on June 13 and 14, 2020 and Danville Fallfest on October 17 and 18, 2020; Resolution No. 9-2020, authorizing Exemption from Danville Ordinance No. 96-10 for Danville d'Elegance on September 20, 2020 BACKGROUND With the support of downtown businesses, the Town permits temporary street closures for select large-scale community events staged in downtown Danville. These events build community spirit, increase exposure for businesses, enhance quality of life, attract visitors and promote the economic health of Danville. Preparatory to each event, organizers are expected to plan and integrate activities throughout the established closure limits that enable Danville businesses to raise their profile in the community. The California Vehicle Code Section 21101(e) provides that a town may by resolution temporarily close all or a portion of any street in it s jurisdiction, for “celebrations, parades, local special events, and other purposes when the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closure.” Danville Ordinance No. 96-10 also requires event organizers to obtain Town Council resolution to allow public consumption of alcohol within the event street closure limits. DISCUSSION The Town’s goal is to ensure event organizers plan successful community events that will serve diverse audiences with minimal impact on Town resources and minimal disruption to surrounding areas. To ensure this goal is met, the following factors are carefully considered prior to recommending Town Council approval of community events with street closures: • Impact on residents or businesses within the event closure limits, on adjacent streets or in the immediate vicinity; Community Events Street Closures for Calendar Year 2020 2 February 4, 2020 • Safe, adequate access and operation of emergency vehicles to or within the event closure limits and the surrounding areas; • Impact on vehicular traffic circulation and availability of alternate routes for traffic detours; • Opportunities afforded to neighboring businesses to participate and create strategies to promote their business, connect with other local businesses, residents and visitors, and strengthen economic vitality; • Impact on predefined Town resources, including police staffing, maintenance staffing and administrative functions; and, • Event organizers’ conformance with established event criteria outlined in specific community event agreements and adherence to all applicable Town policies, municipal, county and federal laws and regulations concerning the sale and service of alcohol. For calendar year 2020, thirteen (13) event organizers are requesting approval to utilize Town public property to stage operations for seventeen (17) events. Fifteen (15) events require street closures or parking restrictions, which are the same as those approved by Town Council in 2019. No formal street closures are being requested for the remaining two events—Memorial Day Ceremony and Danville Heart Walk. However, because the event organizers have requested the use of Town resources or use of a public facility, the events have been included in this report (at pages 5 & 6) to inform Council that they are being added as a co-sponsored Community Event. Based on evaluation of the events, staff recommends that Council approve Calendar Year 2020 Community Events, listed in Exhibit 1 to Resolution 7-2020, requiring street closures or parking restrictions. Upon receiving Town Council approval, the Town’s community outreach efforts will include posting community event dates, times and closure information on the Town’s website, social media channels and press releases. Additionally, staff recommends that Council allow public consumption of alcohol, in accordance with the provisions of Ordinance No. 96-10, within the authorized street closure limits of the events identified in Resolution Nos. 8-2020 and 9-2020. Danville Devil Mountain Run (10k, 5k and “The Mile of Truth”) – May 3 This event is entering its 42nd year. It attracts thousands of participants and their family and friends to the Downtown and includes an expo area featuring local businesses and sponsors in the Railroad Avenue Municipal Parking Lot. Race participants and their families are encouraged to explore downtown businesses and restaurants after the event. Each year the event organizer, Katalyst Events, LLC, donates a portion of the proceeds to a select Danville-based organization. Community Events Street Closures for Calendar Year 2020 3 February 4, 2020 Danville Summerfest – June 13 & 14 This annual street festival draws families from all over the Tri-Valley and beyond. It promotes exposure to Danville’s local retail and restaurant businesses while featuring arts and crafts booths, a children’s area, local service vendors, a classic car exhibit, and live entertainment. The event organizer is the Danville Area Chamber of Commerce (the Chamber). In accordance with Ordinance No. 96-10, the Chamber is requesting permission from the Town Council to permit public consumption of alcohol within the event street closure limits. This daytime family event has no history of alcohol-related incidents. The Chamber has proven to be a responsible event sponsor that strictly regulates the consumption of alcohol during the event and allows only responsible trained staff to serve alcohol. Music in the Park – July 11 and August 8 This summer concert music series has garnered such popularity that two of the five concerts will be featured at the Danville Town Green (last calendar year only one concert was featured). This event provides concertgoers with a pleasant outdoor family-friendly event and exposure to a large variety of local restaurants and shops prior to and after the event. The event organizer is the Town’s Recreation, Arts and Community Services Department. July 4th Parade – July 4 In its 61st year, this time-honored patriotic hometown parade has become an institution that celebrates Danville’s heritage and America’s birthday, brings the community together like no other event and attracts 40,000 plus locals and visitors. Funds raised from the event provide local grants to individuals and organizations throughout the San Ramon Valley. The event organizer is the Kiwanis Club of the San Ramon Valley. Hot Summer Sunday Car Shows - July 19 and August 16 This community event features a display of classic custom vehicles and hot rods from all eras strategically parked throughout the heart of historic downtown Danville, as well as live music performances at various sites along Hartz and Prospect Avenues. Attendee spending during the event stimulates Danville’s economy. The event organizer is the Danville Merchants Association. Relics on Railroad – Danville Antique & Art Faire – September 7 This antique faire has steadily grown to be a favorite family-friendly outdoor event, attracting upwards of 2,000 attendees. It features live music, a wide variety of vendors, staged at the north end of the Railroad Avenue Municipal Parking Lot. This partial closure, which mirrors that of the Danville Farmer’s Market, is required for two days to allow for setup and breakdown and to ensure the safety of event participants and the public. The event organizer is the Museum of the San Ramon Valley. Community Events Street Closures for Calendar Year 2020 4 February 4, 2020 Danville d’Elegance – September 20 This distinguished event displays an array of exotic, vintage and sports performance vehicles throughout historic downtown Danville. Thousands of car enthusiasts, along with friends and family, come for the cars but stay to refuel with explorations of downtown businesses for fine food, beverages and shopping. Considerable funds are raised to benefit the Parkinson’s Institute and the Michael J. Fox Foundation in support of Parkinson’s research and patient care. The event organizer is the Danville d'Elegance Foundation (Foundation). In accordance with Ordinance No. 96-10, the Foundation is requesting permission from the Town Council to permit public consumption of alcohol within the event street closure limits. This daytime family event has no history of alcohol-related incidents. The Foundation has proven to be a responsible event sponsor that strictly regulates the consumption of alcohol during the event and allows only responsible trained staff to serve alcohol. Ridge Hike for Prevention – September 27 In its third year, this event, which is organized by Breast Cancer Prevention Partners, provides for two hike options, a 10.5 mile hike up the Las Trampas Ridge or a 6 mile walk on the Iron Horse Trail. Both hikes begin and end at the Railroad Avenue Municipal Parking Lot, adjacent to the Museum of the San Ramon Valley. This partial parking lot closure would extend from the north driveway to the north limits of the parking lot and is required to ensure the safety of event participants and those attending the concluding community expo, during which participants receive lunch and a swag bag filled with coupons and discounts offered by over 25 local businesses. Proceeds from the event benefit breast cancer research, prevention and awareness. Run for Education (5k and 10k) – October 11 The Run for Education is a community run/walk event sponsored by the San Ramon Valley Education Foundation and raises funds to support programs for the San Ramon Valley Unified School District. Danville hosts a portion of the 10k, in which approximately 500 participants run from Charlotte Wood Middle School to the finish line adjacent to the San Ramon City Center. Road closure times will include temporary rolling closures, at different points along the course, with minimal delays of up to 10 to 20 minutes for residents as runners proceed through the neighborhood to the Iron Horse Trail between 8:00 a.m. and 9:00 a.m. San Ramon Valley High School Homecoming Parade - October 16 This annual hometown parade honors the students of San Ramon Valley High School as they celebrate school spirit prior to the Homecoming Game. The event time and the street closure boundaries will remain the same as last year. However, route direction has been reversed so that it proceeds down Danville Boulevard/Hartz Avenue first and continues southwest onto Prospect Avenue, north onto Railroad Avenue and ending on Love Lane. Community Events Street Closures for Calendar Year 2020 5 February 4, 2020 This adjustment will free up Danville Boulevard and Hartz Avenue more quickly and should eliminate cross traffic between Railroad Avenue and Love Lane as the parade concludes. Danville Fallfest – October 17 & 18 This local annual street fair and festival attracts families from all over the Bay Area. It promotes exposure to Danville’s local retail and restaurant businesses and features arts and crafts booths, a children’s area, local service vendors, a classic car exhibit, and live entertainment throughout the event closure limits. The event organizer is the Danville Area Chamber of Commerce. In accordance with Ordinance No. 96-10, the Danville Area Chamber of Commerce is requesting permission from the Town Council to permit public consumption of alcohol within the event street closure limits. This daytime family event has no history of alcohol- related incidents. The Chamber has proven to be a responsible event sponsor that strictly regulates the consumption of alcohol during the event and allows only responsible, trained staff to serve alcohol. Veterans Day Weekend Open House – November 6, 7 & 8 This community celebration, which recognizes San Ramon Valley veterans and their significance to the community’s past, has been renamed since it now concludes on the Sunday before Veterans Day holiday. The event includes an outside display of military vehicles, exhibits, veteran service medals in the loading zone and on-street parking spaces directly adjacent to the Danville Veterans Memorial Building on Hartz and E. Prospect Avenue. The event organizer is the Veterans Memorial Building Library Historical Collection Committee. Lighting of the Old Oak Tree – November 27 This time-honored annual tradition kicks off the holiday season in Danville on Diablo Road around the Town’s landmark oak tree. The event concludes in the downtown and is designed to encourage shopping in the area after the tree lighting. Parts of Diablo Road, Front Street and Hartz Avenue will be closed to vehicular traffic to ensure public safety. The event organizer is the Danville Area Chamber of Commerce. The two Community Events described below have requested co-sponsorship to use public facilities, supplies, or staff resources only and no physical road closures have been requested. Memorial Day Ceremony – May 25 The Vietnam Veterans of Diablo Valley host an annual celebration at Oak Hill Park on Memorial Day to honor and remember our fallen veterans. The event uses the public park for a remembrance ceremony, which includes live music, guest speakers and tributes to past and present service members by paying respect at the All Wars Memorial. The event Community Events Street Closures for Calendar Year 2020 6 February 4, 2020 organizer is requesting Town co-sponsorship for the use of Oak Hill Park facilities and Town support for resources to assist with several logistics. The Town assists with setting up chairs, podium, and manages park utilities to minimize disruption during event (e.g. sprinkler timing, fountain off, landscaping, etc.). Danville Heart Walk - October 3 This community event, which is new to Danville, aims to raise community awareness of heart disease and stroke. The event organizer, the American Heart Association-Greater Bay Area, is seeking approval to stage the event on private property, the Livery Shopping Center (“Livery”), from which the 2-mile walk kicks off. The event will begin with a Welcome Ceremony and, upon leaving the Livery, participants will travel along the public sidewalk of Danville Boulevard to reach the scenic Iron Horse Trail and will then connect to Danville Boulevard/Hartz Avenue via W. Linda Mesa to return to the Livery. There will be staggered start times to reduce congestion on public sidewalks. There are no additional Town resources requested beyond providing barricades to the event organizer for closure of the Livery. PUBLIC CONTACT Posting of the meeting agenda for the Town Council meeting on February 4, 2020, serves as notice to the general public. FISCAL IMPACT Event organizers are legally and financially responsible for the overall organization, management and implementation of an event and its related activities. Town costs associated with these events are budgeted in the FY 2019/20 and 2020/21 Community Events program budget. RECOMMENDATION Adopt Resolution 7-2020 authorizing Community Events Street Closures or Parking Restrictions for Calendar Year 2020; Resolution No. 8-2020, authorizing Exemption from Danville Ordinance No. 96-10 for Danville Summerfest on June 13 and 14, 2020 and for Danville Fallfest on October 17 and 18, 2020; and Resolution No. 9-2020, authorizing Exemption from Danville Ordinance No. 96-10 for Danville d'Elegance on September 20, 2020. Prepared by: Lianna Adauto Program Coordinator - Community Events Community Events Street Closures for Calendar Year 2020 7 February 4, 2020 Reviewed by: Jed Johnson Administrative Services Director Attachments: A – Resolution No. 7-2020 Exhibit 1 - Calendar Year 2020 Community Events Requiring Street Closures or Parking Restrictions (Overview Maps included) B – Resolution No. 8-2020 – Authorizing Exemption from Danville Ordinance No. 96-10 for Danville Summerfest on June 13 and 14, 2020 and for Danville Fallfest on October 17 and 18, 2020 C – Resolution No. 9-2020 – Authorizing Exemption from Danville Ordinance No. 96-10 for Danville d’Elegance on September 20, 2020 RESOLUTION 7-2020 AUTHORIZING STREET CLOSURES OR PARKING RESTRICTIONS FOR CALENDAR YEAR 2020 COMMUNITY EVENTS WHEREAS, the Town annually hosts the occurrence of large-scale events in the downtown to build community spirit, enhance the quality of life for residents, and attract visitors to promote the economic health of Danville; and WHEREAS, community events are designed to increase exposure to downtown businesses and generate a flow of foot traffic throughout the street closure or restricted boundaries; and WHEREAS, community events are supported and enjoyed by the residents of Danville and attract hundreds of visitors to the Downtown; and WHEREAS, street closures or parking restrictions are necessary to provide event safety for all concerned, including event organizers, vendors, local business owners and the general public; and WHEREAS, Danville’s Municipal Code requires Town Council approval of parades and community events which necessitate the temporary closure of Town streets or temporary parking restrictions; and WHEREAS, the Town requires event organizers to adhere to Town guidelines for the development of event plans that comply with local, state and federal codes, laws, policies and regulations governing activities associated with the production and management of community events, including submitting an Intent to Host Application and an Encroachment Permit; and WHEREAS, the Town requires event organizers to execute specific Community Events Agreements that outline the understandings, responsibilities and conditions associated with the Town’s authorization of street closures or temporary parking restrictions, including the submission of an insurance policy to indemnify the Town from liability associated with the event and a Danville Encroachment Permit; and WHEREAS, a detailed list of Community Events for Calendar Year 2020 and subsequent overview maps that define roads and parking lot closure limits or parking restrictions are identified in Exhibit 1; now, therefore, be it RESOLVED that the Danville Town Council authorizes the recommended Community Events Street Closures for Calendar Year 2020, for which the dates, times and overview maps have been provided in Exhibit 1, which is attached and incorporated herein by this reference. DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 ATTACHMENT A PAGE 2 OF RESOLUTION NO. 7-2020 APPROVED by the Danville Town Council at a regular meeting on February 4, 2020, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Exhibit 1 Calendar Year 2020 Community Events Requiring Street Closures or Parking Restrictions Event Date Community Event Street Closure or Parking Restriction Time(s) May 3 Danville Devil Mountain Run 4:00 am to 12:00 pm June 13 & 14 Danville Summerfest 2:00 am Saturday to 11:00 pm Sunday July 4 July 4th Parade 6:00 am to 2:00 pm 11 Music in the Park (Town Green) 4:30 pm to 10:00 pm 19 Hot Summer Sunday Car Show 7:00 am to 5:00 pm August 8 Music in the Park (Town Green) 4:30 pm to 10:00 pm 16 Hot Summer Sunday Car Show 7:00 am to 5:00 pm September 6 & 7 Relics on Railroad – Antique & Art Faire 4:00 pm Sunday to 5:00 pm Monday 20 Danville d'Elegance 6:00 am to 7:00 pm 27 Ridge Hike for Prevention 5:00 am to 4:00 pm October 11 Run for Education 8:00 am to 9:00 am (rolling closures) 16 San Ramon Valley High School Homecoming Parade 2:40 pm to 3:10 pm 17 & 18 Danville Fallfest 2:00 am Saturday to 11:00 pm Sunday November 6-8 Veterans Day Weekend Open House 3:00 pm Friday to 9:00 pm Sunday 27 Lighting of the Old Oak Tree 1:00 pm to 9:00 pm Event Date Community Event Resource Request May 25 Memorial Day Ceremony Facility Use, Maintenance, Supplies October 3 Danville Heart Walk Barricade Supplies DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ !P !P !P !P !P U U U I*U Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: bcdhf bcdhf '()* '()* ' ( ) * !P U ÒÒ::::: Ò Ò : : : : : ÒÒ::::: ÒÒ::::: Ò Ò : : : : : ÒÒ::::: Ò Ò : : : : : ÒÒ::::: Ò Ò : : : : : ÒÒ::::: I*U C H U R C H S T Iron Horse Regional Trail HARTZ AVE RAILROAD AVE EL DORADO AVE C H U R C H S T SON O R A A V E W P R O S P E C T A V E FRO N T S T QU I N T E R R A L N E P R O S P E C T A V E S H O R T S T SC H O O L S T S A N R A M O N V A L L E Y B L V D Danville Devil Mountain RunOverview Map ²0 60 120 180 240 Feet See Figure A See Figure B May 3, 2020Street Closure Time4:00 am - 12:00 pmEvent Time8:00 am - 10:00 am Legend Þ 10k Route Þ 5k Route Þ Mile of Truth Route (2 loops) ! ! !Traffic Cone Pattern U Start/Finish Line - Mile of Truth Closure Limits 4:00am to 10:30amNo Parking Signs Locations !P Police ÒÒ:::::Barricade - Type 1 '()*Road Closed I*Portable Restrooms bcdhf No Left Turn Closure Limit after 8:30 am U Start Line - 5k & 10k Routes U Finish Line - 5k U Fire/Police/SAR Mobile Command U Recycling Bin - Post No Parking5 am on Friday before event U Post 8 Parking Signs - No Parkingbeginning Friday before eventat 5:00 am. DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: ÒÒ:::::ÒÒ::::: U U Ð Ñ Ò Ó Ð Ñ Ò Ô ÒÒ:::::ÐÑÒÓ Ò Ò : : : : : !P !P I* I* DIABLO RD EL D O R A D O A V E QUIN T E R R A L N S A N R A M O N V A L L E Y B L V D HA R T Z A V E Iron H o r s e R e g i o n a l T r a i l DIABLO RD RAI L R O A D A V E FRO N T S T W PR O S P E C T A V E EL D O R A D O A V E E PRO S P E C T A V E CHU R C H S T LINDA MESA A V E RI V E R R O C K L N SO N O R A A V E WILLIA M C T SHO R T S T SCH O O L S T LA U R E L D R EN T R A D A M E S A R D Danville SummerfestOverview Map Legend !P Police I*Restroom "!Tombstone Detour Sign ÐÑÒÓ Detour Right ÐÑÒÔ Detour Left ÒÒ:::::Barricade - Type 1 U Debris Box/Recycle U Barricade Trailer Street Closure Limit See Figure A See Figure B See Figure C "! ² 0 110 220 330 Feet Detour and barricades to beinstalled by Event Organizer. (Volunteers to Monitor) June 13 & 14, 2020Street Closure Time2:00 am June 13 to 11:00 pm June 14 Event Time10:00 am - 5:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 ! ! ! ! ! ! !!! ! ! ! ÒÒ::::: Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: ::Ò Ò ::: :: Ò Ò ::: :: Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : ÒÒ::::: 89: U U !P !P Ò Ò : : : : : Ò Ò : : : : : !PÒÒ::::: !PÒÒ::::: Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : !P Ò Ò : : : : : Ò Ò : : : : : U ÒÒ:::::ÒÒ::::: " ) !P Ò Ò : : : : : Ò Ò ::: :: EL CERRO BLVD Iron H o r s e R e g i o n a l T r a i l HAR T Z A V E RAI L R O A D A V E EL D O R A D O A V E C H U R C H S T SONO R A A V E W P R O S P E C T A V E F R O N T S T QUINT E R R A L N E PR O S P E C T A V E SHO R T S T SCH O O L S T S A N R A M O N V A L L E Y B L V D H A R T Z A V E MONTAIR DR S A N R A M O N V A L L E Y B L V D DA N V I L L E B L V D L A G O N D A W A Y H I L L S I D E R D BU C K E Y E L N ARTH U R C T M O N T A I R C T H I G H L A N D D R I6 8 0 F W Y M O N T A I R D R SYCAMORE VALLEY RD July 4th Parade Overview Map Legend !P Police ")Disabled Viewing Area ÒÒ:::::Barricade - Type 1 89:Detour Ahead Sign U Trash Can Staging U Judging Stage U Fire/Police/SAR Mobile Command ! ! ! !Traffice Cone Pattern Event Route/Street Closure Parade Float Staging Area Temporary Vehicle Staging Area Fire Lane - 20' Clear See Figure A See Figure B See Figure D See Figure E ! ! ! ! ! ! ! Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : I* I* I* Ò Ò : : : : : Ò Ò : : : : : !P Ò Ò : : : : : Love Ln Ra i l r o a d A v e See Inset Map ² 0 0.275 Miles Road closure/detour to beinstalled by Town of Danville. July 4, 2020Street Closure Time6:00 am - 2:00 pmEvent Time9:00 am - 12:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ nq Ò Ò : : : : : Ò Ò : : : : : ÒÒ:::::ÒÒ::::: U I* # # # # # # # # # # !P !P DIABLO RD EL D O R A D O A V E QUIN T E R R S A N R A M O N V A L L E Y B L V D HA R T Z A V E Iron H o r s e R e g i o n a l T r a i l DIABLO RD RAI L R O A D A V E F R O N T S T W PR O S P E C T A V E EL D O R A D O A V E E PRO S P E C T A V E CHU R C H S T LINDA MESA A V E RI V E R R O C K L N SO N O R A A V E QUINTERRA L N WILLIA C SHO R T S T SCH O O L S T LA U R E L D R EN T R A D A M E S A R D footp a t h Music in the Park (Town Green) Overview Map Legend # Detour Signs to be place at defined locations !P Police and Vehicle I*Portable Restrooms U Soundstage Location nq Message Reader Board ÒÒ:::::Barricade - Type 1 Þ Traffic Detour Route Street Closure Limit 5 6 12 7 89 10 DETOUR STAGING PLAN 1.Detour - Community EventNo through traffic on Front Street. Use Hartz Avenue.2. Detour - Community EventNo through traffic on Front Street.3. Detour - Community Event (right arrow)No through traffic on Front Street.4. Detour - Community Event (left arrow)No through traffic on Front Street.5. Detour - Community Event (right arrow into parking lot)No through traffic on Front Street. Keep northbound lane open.6. Detour - Community Event (right arrow into parking lot)No through traffic on Front Street.7. Detour - Community Event (right arrow into parking lot)No through traffic on Front Street.8.Detour - Community Event (straight arrow) No o through traffic on Front Street. Use Hartz Avenue.9. Detour - Community EventNo through traffic on Front Street.10.Detour - Community EventNo through traffic on Fro A nnt N Street. Use Hartz Avenue. ² 0 110 220 330 Feet 3 4 Drop off on Thursday July 11, 2020 August 8, 2020 Street Closure Time 4:30 pm - 10:00 pm Event Time6:00 pm - 8:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: Ò Ò : : : : : Ò Ò : : : : : ÒÒ:::::ÒÒ::::: UU '()* '()* "! nq U !P I* I* I* Ò Ò : : : : : Ò Ò : : : : : "! "! Ò Ò : : : : : Ò Ò : : : : : ' ( ) * Ò Ò : : : : : Ò Ò : : : : : DIABLO RD EL D O R A D O A V E QUIN T E R R A L N S A N R A M O N V A L L E Y B L V D HA R T Z A V E Iron H o r s e R e g i o n a l T r a i l DIABLO RD RAI L R O A D A V E FRO N T S T W PR O S P E C T A V E EL D O R A D O A V E E PRO S P E C T A V E CHU R C H S T LINDA MESA AV E RI V E R R O C K L N SO N O R A A V E WILLIA M C T SHO R T S T SCH O O L S T LA U R E L D R EN T R A D A M E S A R D footp a t h Hot Summer Sunday Car Shows Overview Map See Figure A See Figure B See Figure C See Figure D ² 0 110 220 330 440 Feet (2) (2) (2) I*Portable Restrooms (#) Legend Þ Sponsors Staging Route Street Closure Limit Þ Þ Traffic Detour Route ÒÒ:::::Barricade - Type 1 '()*Road Closed Sign nq Message Reader Board !P Police U Fire/Police/SAR Mobile Command U Debris Box/Recycle U Barricade Trailer Tombstone Detour Sign"! Þ Þ Vehicle Staging Route July 19 & August 16, 2020 Street Closure Time 7:00 am - 5:00 pm Event Time10:00 am - 4:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 ÒÒ :: : : : ÒÒ :: : : : ÒÒ :: : : : ÒÒ :: : : : ÒÒ :: : : : ÒÒ :: : : : H S T Iron Horse Regional Trail HARTZ A V E RAILROAD AVE CHURCH ST QU I N T E R R A L N W P R O S P E C T A V E S H O R T S T Relics On RailroadDanville Antique and Art Faire Overview Map Legend ÒÒ:::::Barricade - Type 1 Street Closure Limit ²0 25 50 75 100 Feet Barricades to be installed byEvent Organizer. September 7, 2020Street Closure Time4:00 pm September 7 to 5:00 pm September 8Event Time9:00 am - 2:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Þ Þ Þ Þ Þ Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò : : : : : Ò Ò ::: :: ÒÒ::::: U U !P ÐÑÒÓ ÒÒ::::: ÒÒ::::: ÒÒ::::: ÒÒ::::: ' ( ) * "! I* I* !P !P I* nq ÒÒ::::: ÐÑÒÓ Ò Ò : : : : : "! DIABLO RD QUIN T E R R A L N HA R T Z A V E Iron H o r s e R e g i o n a l T r a i l footpat h DIABLO RD RAI L R O A D A V E FRO N T S T W PR O S P E C T A V E EL D O R A D O A V E E PRO S P E C T A V E CHU R C H S T LINDA MESA AV E RI V E R R O C K L N SO N O R A A V E WILLIA M C T SHO R T S T SCH O O L S T LA U R E L D R EN T R A D A M E S A R D footp a t h Danville d'EleganceOverview Map Legend ÐÑÒÓ Detour Right !P Police Vehicle ÒÒ:::::Type 1 Barricade '()*Road Closed Sign "!Tombstone Detour Sign I*Portable Restroom (#) nq Reader Board U Debris Box/Recycle U Barricade Trailer Street Closure Limit Street Closure Limit 6am-11am Þ Þ Traffic Detour Route See Figure A See Figure B See Figure C Tombstone Detour sign posted at highschool before Railroad Ave for southboundtraffic. Maintenance to install Friday,event organizer turns sign to facetraffic Sunday after road is closed. (2) (3) ² 0 90 180 270 360 Feet Road closure/removal detourinstalled by Event Organizer. Location Type 1 - 8' Barricade ConesDiablo Rd @ Hartz AveE. Prospect Ave @ Front StHartz Ave @ Prospect Muni LotHartz Ave @ Short StChurch St @ Railroad AveChurch St @ Village TheatreHartz Ave @ School StHartz Ave @ Hartz Way Other:Type II baricades for ABC PostingType 2 Tombstone Detour Signs 42222222 202 30 Total 18 50 (3) September 20, 2020Street Closure Time6:00 am - 7:00 pmEvent Time11:00 am - 4:00 pm 6am-11am 2020 DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Ridge Hike for Prevention Overview Map September 27, 2020 Street Closure Time 5:00 am - 4:00 pm Event Time7:30 am - 3:30 pm Iro n H o r s e T r a i l Turnaround Ê Start/Finish Museumof theSan RamonValley Event Closure Limit I r o n H o r s e T r a i l Ê I*(2)!c Jj !V Legend Hydration Station# I*Portable Restroom Event Closure Limits 11-mile Hike 6-mile Hike !V Jj !cVolunteersBag Drop Ê Start/Finish First Aid Info DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Þ Þ Þ Þ Þ Þ Þ ÞÞÞÞÞÞ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ ¼ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ U ¼ Ë ¼ Ë ¼Ë ¼ Ë Ë ¼Ë ¼ Ë ¼ Ë ¼ Ë ¼ Ë ¼ Ë ¼ Ë ¼ Ë ¼ Ë S A N R A M O N V A L L E Y B L V D SYCAMORE VALLEY RD Run for Education 10K Overview Map Legend Þ Þ 10K Event Route U Police Command Post ¼Ë Police Post ² 0 0.325 Miles I r o n H o r s e T r a il Parais o D r Charlotte Wood Middle Sc hool F o s t o r i a W a y E l C a p i t a n D r G r e e n b r o o k D r See Figure A Post 1 Post 2 Post5 Post 3 Post 6 Post 7 Post 8 Post 9 October 11, 2020Street Closure& Event Time8:00 am - 9:00 am Post 4 DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 San Ramon Valley High School Homecoming Parade Route Overview Map October 16, 2020 Street Closure Time: 2:00 p.m. to 3:10 p.m. Event Time: 2:40 p.m. to 3:10 p.m. Note: Expect brief traffic delays during parade time Police Post Assignments 1. Danville Blvd. @ El Cerro 2. Danville Blvd. @ La Gonda Way 3. Danville Blvd. @ Railroad Ave. 4. Railroad Ave @ Love Lane 5. Railroad Ave. @ Linda Mesa 6. Railroad Ave. @ Prospect Ave. 7. Hartz Ave. @Prospect Ave 8. Hartz Ave. @ Diablo Rd 9. Hartz Ave. @ Linda Mesa E) 10. Danville Blvd. @ SRV Entrance 17 1 4 2 5 6 8 7 14 10 9 12 11 13 15 16 18 19 20 22 23 21 24 # = School Staff Volunteers 1 # 10 9 8 7 6 5 4 3 2 DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò ::: :: Ò Ò ::: :: ÒÒ:::::ÒÒ::::: UU Ð Ñ Ò Ó Ð Ñ Ò Ô ÐÑÒÓ Ò Ò : : : : : !P !P !P !P !P I* I* ÒÒ:::::ÒÒ::::: DIABLO RD QUIN T E R R A L N HA R T Z A V E Iron H o r s e R e g i o n a l T r a i l RAI L R O A D A V E FRO N T S T W PR O S P E C T A V E EL D O R A D O A V E E PRO S P E C T A V E CHU R C H S T LINDA MESA AV E RI V E R R O C K L N SO N O R A A V E WILLIA M C T SHO R T S T SCH O O L S T LA U R E L D R EN T R A D A M E S A R D Legend !P Police "!Tombstone Detour Sign ÐÑÒÓ Detour Right ÐÑÒÔ Detour Left ÒÒ:::::Barricade - Type 1 I*Restroom U Debris Box/Recycle U Barricade Trailer Street Closure Limit ² 0 100 200 300 Feet Danville FallfestOverview Map See Figure A See Figure C "! "! October 17 & 18, 2020Street Closure Time2:00 am Oct. 17 to 11:00 pm Oct. 18 Event Time 10:00 am - 5:00 pm DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 Veterans Day Weekend Open House Overview Map HA R T Z A V E W P R O S P E C T A V E Huey to be located on Hartz Avenue and trailer should abut curb to be within the 9-foot maximumencroachment into Hartz Avenue Right-of-Way. Vehicles parked on W Prospect Avenue need to align as close as possible with curb to avoidencroachment beyond 8' maximum amount. 9' MAX8' MAX November 6 - 8, 2020 No Parking 3:00 am 11/6 to 9:00 pm on 11/8 DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 ! ! ! ! ! ! ! ! ! ! ! Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ Þ !!!!!!!! Þ Þ !!!!!!!!! ! ! ! ! ! ! Ò Ò ::: ::Ò Ò ::: :: ÒÒ:::::ÒÒ::::: ÒÒ:::::ÒÒ::::: ÒÒ:::::ÒÒ::::: ÒÒ:::::ÒÒ::::: ÒÒ::: :: ÒÒ::: ::'()* ÒÒ::::: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: Ò Ò ::: :: ' ( ) * ÒÒ :: : : : ÒÒ :: : : : !P '()* '()* !P I* !P !P I* ÒÒ::: ::ÒÒ::: ::!P U Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : !P nq "! " ! ' ( ) * ' ( ) * Ò Ò : : : : : Ò Ò : : : : : I$ Ò Ò ::: ::Ò Ò ::: ::Ò Ò ::: ::Ò Ò ::: :: ÒÒ:::::ÒÒ::::: ÒÒ::::: ÒÒ::: ::ÒÒ::: ::ÒÒ::: :: ÒÒ::::: ÒÒ::::: ÒÒ::::: !F Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : Ò Ò : : : : : +,-. +,-. ÒÒ::::: ÒÒ:::::ÒÒ::::: DIAB L O R D W E L P I N T A D O R D EL DORADO AVE SON O R A A V E QU I N T E R R A L N S A N R A M O N V A L L E Y B L V D HARTZ AVE Iron Horse Regional Trail DIABL O R D RAILROAD AVE FRONT ST W P R O S P E C T A V E EL DORADO AVE E P R O S P E C T A V E LIN D A M E S A A V E R I V E R R O C K L N SONORA A V E WI L L I A M C T SH O R T S T SC H O O L S T L A U R E L D R ENTRADA M E S A R D fo o t p a t h Lighting of the Old Oak Tree Overview Map See Figure A See Figure B See Figure C See Figure D ²0 100 200 300 400 Feet &3 * To be placed on Diablo Rd on 11/23 for advancenotice of event to public.&3 Pull back barricades tothis location at 7:30 pm.** Open at 7:30 pm or earlier as street clears. Tombstone Detour sign posted at highschool before Railroad Ave for southboundtraffic. Maintenance to install, eventorganizer turns sign to face traffic afterroad is closed. Detour/closure to beinstalled/removed byTown of Danville. November 27, 2020 Street Closure Time Varies See Legend below 1:00 pm - 9:00 pm Event Time5:15 pm - 8:00 pm Legend Vehicular Ingress Route Street Closure Limit 1:00 pm until stage clears Street Closure Limit 4:00 pm to 7:30 pm** Street Closure Limit 4:00 pm to 9:00 pm ! ! !Traffic Cone Pattern Þ Þ Traffic Detour Route !F Fire Engine nq Message Reader Board* U Stage Location (closure 1:00 pm until clear) !P Police I$First Aid I*Public Restrooms ÒÒ:::::Barricade - Type 1 '()*Road Closed Sign +,-.No Thru Traffic "!Tombstone Detour Sign DocuSign Envelope ID: FD83875B-DBD1-4CBF-8A36-05DD0DD2AF06 RESOLUTION 8-2020 AUTHORIZING EXEMPTION FROM DANVILLE ORDINANCE NO. 96 -10 FOR THE DANVILLE SUMMERFEST ON JUNE 13 AND 14, 2020 AND FOR THE DANVILLE FALLFEST ON OCTOBER 17 AND 18, 2020 WHEREAS, the Danville Summerfest and Danville Fallfest are annual events sponsored by the Danville Area Chamber of Commerce (the Chamber); and WHEREAS, community events are supported and enjoyed by the residents of Danville and bring hundreds of visitors to the Downtown; and WHEREAS, the Chamber has requested an exemption from Danville Ordinance No. 96 - 10 in order to allow public consumption of alcohol within the authorized street closure limits; and WHEREAS, this event is a daytime family event with no history of alcohol -related incidents; now, therefore, be it RESOLVED that the Danville Town Council hereby authorizes that public consumption of alcohol shall be allowed within the authorized street closure limits of this event during the hours of 11:00 am and 4:30 pm, on June 13 and 14, 2020 for the Danville Summerfest and during the hours of 11:00 am and 4:30 pm, on October 17 and 18, 2020 for the Danville Fallfest, in accordance with the provisions of Ordinance No. 96-10. APPROVED by the Danville Town Council at a regular meeting on February 4, 2020, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 0114C4FC-9BBE-47F9-8BFF-E67137368864 ATTACHMENT B RESOLUTION NO. 9-2020 AUTHORIZING EXEMPTION FROM DANVILLE ORDINANCE NO. 96 -10 FOR THE DANVILLE D'ELEGANCE ON SEPTEMBER 20, 2020 WHEREAS, the Danville d'Elegance is an event sponsored by the Danville d’Elegance Foundation (Foundation); and WHEREAS, community events are supported and enjoyed by the residents of Danville and bring hundreds of visitors to the Downtown; and WHEREAS, the Foundation has requested an exemption from Danville Ordinance No. 96-10 in order to allow public consumption of alcohol within the authori zed street closure limits; and WHEREAS, this event is a daytime family event with no history of alcohol -related incidents; now, therefore, be it RESOLVED that the Danville Town Council hereby authorizes that public consumption of alcohol shall be allowed within the authorized street closure limits of this event during the hours of 11:00 am and 3:30 pm, September 20, 2020, in accordance with the provisions of Ordinance No. 96-10. APPROVED by the Danville Town Council at a regular meeting on February 4, 2020, by the following vote: AYES: NOES: ABSTAINED: ABSENT: ______________________________ MAYOR APPROVED AS TO FORM: ATTEST: _____________________________ ______________________________ CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 15DB0E30-D2F6-43AE-933A-1587C22AC398 ATTACHMENT C