HomeMy WebLinkAbout020420-05.4 ADMINISTRATIVE STAFF REPORT 5.4
TO: Mayor and Town Council February 4, 2020
SUBJECT: Resolution No. 6-2020, awarding a construction contract for Sycamore
Valley Park Drainage Improvements Project, CIP No. B-611
BACKGROUND
During large storm events, mud and silt runoff have overwhelmed existing drainage
facilities at Sycamore Valley Park flooding of the basketball courts, parking lot, bocce
courts and the play area. This has affected the use of facilities, and cleanup has been costly
and time-consuming.
CIP B-611 will upgrade the existing system to withstand larger storm events and prevent
future mud and silt runoff. New drainage improvements will prevent the existing system
from becoming overwhelmed, capturing the mud and silt, while allowing water runoff
to be drained away through the existing storm drain system.
DISCUSSION
Bids were received and opened on January 21, 2020. Of the 14 bids the Town received,
the lowest responsive bidder is Grade Tech, Inc., of San Ramon, CA, at $74,112.50. The
Engineer’s estimate is $81,178.00. Bid results are summarized in Attachment B.
The Town does not expect any road closures or disruption of school services during the
replacement project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public and signs will be
posted at the site to inform park users of the anticipated closure in advance of the work.
FISCAL IMPACT
The low bid amount of $74,112.50 plus a 25% contingency amount of $18,528.13 yields a
total construction budget of $92,640.63. Sufficient funds are included in CIP No. B-611
(Attachment C).
Award of Contract for Sycamore Valley 2 February 4, 2020
Park Drainage Improvements Project,
CIP No. B-611
RECOMMENDATION
Adopt Resolution No. 6-2020, awarding a construction contract for Sycamore Valley
Park Drainage Improvements Project, CIP No. B-611.
Prepared by:
Bob Russell
Landscape Architect
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 6-2020
B - Bid Results Summary
C - CIP Page No. B-611
RESOLUTION NO. 6-2020
AWARDING A CONSTRUCTION CONTRACT FOR SYCAMORE VALLEY PARK
DRAINAGE IMPROVEMENTS PROJECT, CIP NO. B-611
WHEREAS, the plans and specifications for the Sycamore Valley Park Drainage
Improvements Project, CIP No. B-611 have been reviewed and approved by the City
Engineer; and
WHEREAS, the City Clerk of this Town did, in open session on the 21st day of
January 2020, publicly open and read aloud the sealed bids received as required by law;
and
WHEREAS, the lowest responsive bidder is Grade Tech, Inc., of San Ramon CA, at
$74,112.50, the City Engineer has recommended awarding a construction contract for the
project to said contractor; and
WHEREAS, sufficient funds have been appropriated in the Capital Improvement
Program for CIP B-611 – Sycamore Valley Park Drainage Improvements; now, therefore,
be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Sycamore Valley Park Drainage Improvements Project, CIP No. B-611 to
Grade Tech, Inc., of San Ramon, CA; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Grade Tech, Inc., of
San Ramon, CA, for $74,112.50 and authorize use of a 25% contingency of $18,528.13 for
a total construction budget of $92,640.63 for work in connection therewith, and the City
Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and,
be it further
RESOLVED, that the Town shall within five (5) days of the adoption of this resolution,
transmit an Extract of Public Works contract award to the Department of Industrial
Relations, Division of Apprenticeship Standards, P.O. Box 603, San Francisco, CA 94101.
(Note: Should a finding of any discrepancy regarding this ratio of apprentices to
journeymen be made, the Town shall notify the Division of Apprenticeship Standards of
such findings.)
DocuSign Envelope ID: 1A3E95D3-0F70-4468-9F7B-6C24F4961D80
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 6-2020
APPROVED by the Danville Town Council at a regular meeting on February 4, 2020, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 1A3E95D3-0F70-4468-9F7B-6C24F4961D80
CONTRACT NO. B-611
BID OPENING – January 21, 2020 AT 2:00 PM
Engineer’s Estimate: $ 81,178.00
Contractor Bid Amount
1 Grade Tech Inc $74,112.50*
2 ESR, Inc. $82,227.60
3 A-1 Construction $82,417.25
4 Jim Freethy $84,407.50
5 Teichert Construction $88,753.00
6 Goldwing Engineering $90,000.00
7 PMK Contractors $96,727.00
8 Kerex Engineering Onc. $107,720.00
9 Handford ARC $108,038.00
10 Innovated Construction Solutions $110,255.33
11 Ella $120,720.00
12 Hudspeth & Associates $126,880.10
13 Bien Engineering $129,380.00
14 SMC $158,526.00
*Lowest Responsive Bid
ATTACHMENT B
ATTACHMENT C