HomeMy WebLinkAbout011420-05.5
ADMINISTRATIVE STAFF REPORT 5.5
TO: Mayor and Town Council January 14, 2020
SUBJECT: Resolution No. 2-2020, awarding a construction contract for Phase IV of
the Downtown LED Street Light Replacement Project, CIP No. A-362
BACKGROUND
On September 3, 2019, the Town Council authorized the purchase of materials for Phase
IV of the Downtown LED Street Light Replacement Project. This project will replace the
remaining 41 high pressure sodium street lights with energy saving LED street light
fixtures on 22 new fluted poles on San Ramon Valley Blvd, completing all the street lights
downtown to our new standard LED lights and poles.
DISCUSSION
Bids were received and opened on January 7, 2020. Of the 6 bids the Town received, the
apparent low bidder is Advanced Lighting Services, Inc., of Dublin, CA, at $27,183.00.
The Engineer’s estimate is $35,000.00.
The Town does not expect any road closures or business disruption during the
replacement project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public and signs will be
posted at the site to inform park users of the anticipated closure in advance of the work.
FISCAL IMPACT
The low bid amount of $27,183 plus a 20% contingency amount of $5,440 yields a total
construction budget of $32,623.00. Sufficient funds are included in CIP No. A-362
(Attachment C).
Award of Contract for Phase IV 2 January 14, 2020
of the Downtown LED Street Light
Replacement Project, CIP No. A-362
RECOMMENDATION
Adopt Resolution No. 2-2020, awarding a construction contract for Phase IV of the
Downtown LED Street Light Replacement Project, CIP No. A-362.
Prepared by:
Fred Korbmacher
Development Service Coordinator
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 2-2020
B - Bid Results Summary
C - CIP Page No. A-362
RESOLUTION NO. 2-2020
AWARDING A CONSTRUCTION CONTRACT FOR PHASE IV OF THE
DOWNTOWN LED STREET LIGHT REPLACEMENT PROJECT, CIP NO. A-362
WHEREAS, plans and specifications for the LED Street Light Replacement Project (CIP
No. A-362) have been reviewed and approved by the City Engineer; and
WHEREAS, the City Clerk of this Town did, in open session on the 7th day of
January 2020, publicly open and read aloud the sealed bids received as required by law;
and
WHEREAS, the lowest responsive bidder is Advanced Lighting Services, Inc., of Dublin
CA, at $27,183, and the City Engineer has recommended awarding a construction contract
for the project to said contractor; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the LED Street Light Replacement Project, CIP No. A-362 to Advanced
Lighting Services, Inc., CA; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Advanced Lighting
Services, Inc., CA, for $27,183 and authorize use of a 20% contingency of $5,440 for a total
construction budget of $32,623 for work in connection therewith, and the City Clerk is
hereby directed to attest same and affix thereto the official seal of the Town; and, be it
further
RESOLVED, that the Town shall within five (5) days of the adoption of this resolution,
transmit an Extract of Public Works contract award to the Department of Industrial
Relations, Division of Apprenticeship Standards, P.O. Box 603, San Francisco, CA 94101.
(Note: Should a finding of any discrepancy regarding this ratio of apprentices to
journeymen be made, the Town shall notify the Division of Apprenticeship Standards of
such findings.)
DocuSign Envelope ID: B3A162EF-EADA-41DE-A995-9DFC937E650D
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 2-2020
APPROVED by the Danville Town Council at a regular meeting on January 14, 2020, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: B3A162EF-EADA-41DE-A995-9DFC937E650D
Phase IV of the Downtown LED Street Light Replacement Project
CONTRACT NO. A-362
BID OPENING – January 7, 2020 AT 2:00 PM
Engineer’s Estimate: $ 35,000.00
Contractor Bid Amount
1)Advanced Lighting Services, Inc.*$ 27,183.00
2)DC Electric $ 29,790.00
3)Fluoresco Services LLC $ 31,363.40
4)Columbia Electric, Inc.$ 41,275.00
5)Dan Electric $ 53,300.00
6)Tennyson Electric, Inc.$ 67,087.00
*Lowest Responsive Bid
ATTACHMENT B
ATTACHMENT C