HomeMy WebLinkAbout011420-05.4 ADMINISTRATIVE STAFF REPORT 5.4
TO: Mayor and Town Council January 14, 2020
SUBJECT: Resolution No. 1-2020, approving a Notice of Completion for the Front
Street Creek Bank Stabilization Project, CIP No. C-593
BACKGROUND
The segment of Front Street located north of Diablo Road has been impacted by the failure
of the adjacent creekbank along the west side of San Ramon Creek. The heavy winter rains
that occurred in December 2014 resulted in the collapse of a section of the creekbank,
undermining the guardrail, curb and gutter, pavement, and a utility pole on Front Street.
The collapse necessitated the installation of temporary concrete barriers along Front Street,
narrowing the roadway width and limiting on-street parking.
This project included construction of a retaining wall to support the road surface, while
stabilizing the creekbank utilizing riprap, erosion control fabric and landscaping.
DISCUSSION
The project is now complete and ready for acceptance by the Town. All work was performed
in accordance with the approved plans and specifications.
The original contract amount of $657,040.50 was increased by $38,308.87 as a result of three
Contract Change Orders, for a total of $695,349.37. The change orders consisted of additional
irrigation, extending paving on Front Street and adjustment of final bid quantity
measurements.
The final contract amount of $695,349.37 (contract plus change orders) is within the
authorized construction budget for this project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
None.
Notice of Completion 2 January 14, 2020
Front Street Creek Bank
Stabilization CIP No. C-593
RECOMMENDATION
Adopt Resolution No. 1-2020, approving a Notice of Completion for the Front Street Creek
Bank Stabilization Project. CIP No. C-593.
Prepared by:
Guillermo G. Santolaya
Civil Engineering Associate
Reviewed by:
Tai J. Williams
Assistant Town Manager
Attachments: A - Resolution No. 1-2020
B - Notice of Completion
C - Resolution No. 74-2018
RESOLUTION NO. 1-2020
APPROVING A NOTICE OF COMPLETION FOR THE FRONT STREET CREEK
BANK STABILIZATION PROJECT, CIP NO. C-593
WHEREAS, on July 17, 2018, the Town of Danville awarded a construction contract to
Jim Freethy Excavating, Inc., for the Front Street Creek Bank Stabilization Project, CIP
No. C-593; and
WHEREAS, the City Engineer has determined that the work under this project has been
completed as of September 20, 2019, in accordance with the plans and specifications
thereof; and
WHEREAS, California Civil Code section 9204 specifies the requirements for recordation
of a Notice of Completion; and
WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice
of Completion is recorded, the Town must release all undisputed retention payments to
the contractor; now, therefore, be it
RESOLVED, by the Danville Town Council that said work by and with Jim Freethy
Excavating, Inc., is hereby accepted as complete; and, be it further
RESOLVED, that the City Clerk is hereby authorized and directed to file with the County
Recorder of the County of Contra Costa, a Notice of Completion for said project within
fifteen (15) days from the date hereof; and, be it further
RESOLVED, that undisputed retention payments be released in accordance with
Sections 8812 and 9356 of the California Civil Code.
APPROVED by the Danville Town Council at a regular meeting on January 14, 2020 by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: C3E3319D-5857-48E7-BFF7-8786F7E289B7
ATTACHMENT A
ATTACHMENT B
RESOLUTION NO. 74-2018
AWARDING A CONSTRUCTION CONTRACT AND APPROPRIATING
ADDITIONAL FUNDING FOR THE FRONT STREET CREEK BANK
STABILIZATION PROJECT, CIP NO. C-593
WHEREAS, a storm on December 12, 2014 caused a landslide in San Ramon Creek that
damaged the east edge of Front Street in downtown Danville; and
WHEREAS, funding for the repair of the landslide has been appropriated for CIP No. C-
593 in the Town's adopted Capital Improvement Program; and
WHEREAS, the plans and specifications for the proposed work have been reviewed and
approved by the City Engineer; and
WHEREAS, the City Clerk of this Town did, in open session on the 11th day of July, 2018,
publicly open and read aloud the sealed bids received as required by law; and
WHEREAS, the lowest responsive bidder is Jim Freethy Excavating Inc. of Danville,
California, at $657,040.50 and the City Engineer has recommended awarding a
construction contract for the project to said contractor; and
WHEREAS, a Mitigated Negative Declaration was prepared in accordance with the
California Environmental Quality Act; now, therefore, be it
RESOLVED, by the Danville Town Council, that $170,000 in General Purpose Revenue
be appropriated in Fiscal Year 2018/ 19 for CIP No. C-593 to fund construction of the
project; and, be it further
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Front Street Creek Bank Stabilization Project, CIP No. C-593 to Jim
Freethy Excavating Inc. of Danville, California; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Jim Freethy
Excavating Inc. of Danville, California for $657,040.50 and authorize use of a 10%
contingency amount of $66,000 for a total construction budget $723,040.50 for work in
connection therewith, and the City Clerk is hereby directed to attest same and affix
thereto the official seal of the Town; and, be it further
ATTACHMENT C
RESOLVED, that the Town shall within five (5) days of the adoption of this resolution,
transmit an Extract of Public Works contract award to the Department of Industrial
Relations, Division of Apprenticeship Standards, P.O. Box 603, San Francisco, CA 94101.
Note: Should a finding of any discrepancy regarding this ratio of apprentices to
journeymen be made, the Town shall notify the Division of Apprenticeship Standards
of such findings.)
APPROVED by the Danville Town Council at a regular meeting on July 17, 2018, by the
following vote:
AYES:
NOES:
Arnerich, Blackwell, Morgan, Stepper, Storer
NOne
ABSTAINED: None
ABSENT: None
APPROVED AS TO FORM:
CITY ATTORNEY
ATTEST:
CITY CLE
PAGE 2 OF RESOLUTION NO. 74-2018