HomeMy WebLinkAbout001-2019DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 RESOLUTION 1-2019 AUTHORIZING COMMUNITY EVENT STREET CLOSURES FOR CALENDAR YEAR 2019 WHEREAS, the Town annually hosts the occurrence of large-scale events in the downtown to build community, enhance the quality of life for residents, and attract visitors to promote the economic health of Danville; and WHEREAS, community events are designed to increase exposure to downtown businesses and generate a flow of foot traffic throughout the event boundaries; and WHEREAS, community events are supported and enjoyed by the residents of Danville and attracts hundreds of visitors to the Downtown; and WHEREAS, street closures are necessary to provide event safety for all concerned, including event organizers, vendors, local business owners and the general public; and WHEREAS, Danville's Municipal Code requires Town Council approval of parades and community events which necessitate the temporary closure of Town streets and temporary parking restriction; and WHEREAS, the Town requires event organizers to adhere to Town guidelines for the development of event plans that comply with local, state and federal codes, laws, policies and regulations governing activities associated with the production and management of community events, including submitting an Intent to Host Application and an Encroachment Permit; and WHEREAS, the Town requires event organizers to execute specific Community Events Agreements, which outline the understandings, responsibilities and conditions associated with the Town's authorization of street closures, including the submission of an insurance policy to indemnify the Town from liability associated with the event and a Danville Encroachment Permit; and WHEREAS, a detailed list of 2019 events and subsequent maps that define roads or parking lot closure limits are identified in Exhibit 1; now, therefore, be it RESOLVED that the Danville Town Council authorizes the 2019 Community Events Dates and Street Closures Maps listed in Exhibit 1, which is attached and incorporated herein by this reference. DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 APPROVED by the Danville Town Council at a regular meeting on January 15, 2019, by the following vote: AYES: Arnerich, Blackwell, Morgan, Stepper, Storer NOES: None ABSTAINED: None ABSENT: None ABSTAINED: None DocuSigned by: '-2640D07461784DD... MAYOR APPROVED AS TO FORM: ATTEST: �DocuSigned by: ,-DocuSijned by: R41444 R. E,vz41 "-895C6C40ADBF4BF... "-71735A3F04C942F... CITY ATTORNEY CITY CLERK DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Recommended 2019 Community Event Street Closures Event Date Community Event Closure Time May 5 Danville Devil Mountain Run 4:00 AM to 12:00 PM 27 Memorial Day Ceremony N/A June 22 & 23 Danville Summerfest 2:00 AM Saturday through 11:00 PM Sunday July 4 July 4th Parade 6:00 AM to 1:00 PM 21 Hot Summer Sunday Car Show 8:00 AM to 5:00 PM August 10 Music in the Park 4:30 PM to 10:00 PM 18 Hot Summer Sunday Car Show 8:00 AM to 5:00 PM 25 The Ridge Hike for Prevention 5:00 AM to 3:00 PM September 2 Relics on Railroad - Danville 4:00 PM Sunday to 5:00 PM Monday Antique and Art Faire 22 Danville d'Elegance 6:00 AM to 7:00 PM October 11 San Ramon Valley High School 2:30 PM to 3:10 PM Homecoming Parade 13 Run for Education 7:30 AM to 9:00 AM 19 & 20 Danville Fallfest 2:00 AM Saturday through 11:00 PM Sunday November 8-11 Veterans Day Celebration 3:00 PM Friday to 9:00 PM Monday 29 Lighting of the Old Oak Tree 1:00 PM to 9:00 PM Exhibit 1 DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Danville Devil Mountain Run Overview Map May 5 2019 Street Closure Time 4:00 am to 12:00 pm Event Time 8:00 am to 10:00 am RAILROAD/AVE Legend Closure Limit 10k Route 5k Route Mile of Truth Route (2 loops) - - - - ° Closure Limit after 9:30 am 40_• • Traffic Cone Pattern Start/Finish Line - Mile of Truth Start Line - 5k & 10k Routes Finish Line - 5k Fire/Police/SAR Mobile Command Recycling Bin - Post No Parking 5 am on Friday before event Post 8 Parking Signs - No Parking beginning Saturday before event at 2:00 pm. +It IMEd Police Portable Restrooms (#) Barricade - Type 1 Road Closed No Left Turn DOORADO YE 0 50 100 150 200 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Danville Summerfest Overview Map June 22 & 23, 2019 Street Closure Time 2:00 am June 22 to 11:00 pm June 23 Event Time 10:00 am - 5:00 pm Legend OPolice ® Restroom Tombstone Detour Sign Detour Right Detour Left Barricade - Type 1 (Volunteers to Monitor) Debris Box/Recycle Barricade Trailer Street Closure Limit oEro�a 1- f 0 Detour and barricades to be installed by Event Organizer. W E 0 100 200 300 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 EL CERRO.BLVD July 4th Parade Overview Map July 4, 2019 Street Closure Time :O0am--1:0Opm Event Time 9:00 am_12:00prn Figure Legend Barricade - Type 1 ♦ Detour Ahead Sign 11 Trash Can Staging Judging Stage Fire/Police/SAR Mobile Command Event Route/Street Closure Parade Float Staging Area Temporary Vehicle Staging Area Fire Lane - 20' Clear Road closure/detour to be installed by Town of Danville. Figure DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Hot Summer Sunday Car Shows Overview Map July 21 & August 18, 2019 Street Closure Time 8:00 am - 5:00 pm Event Time 11:00 am - 4:00 pm Legend au 0 Barricade - Type 1 Road Closed Sign Message Reader Board Portable Restrooms (#) Police Tombstone Detour Sign Fire/Police/SAR Mobile Command 11 Debris Box/Recycle 11 Barricade Trailer Sponsors Staging Route 1111110110- Vehicle Staging Route Street Closure Limit 11110-10- Traffic Detour Route Figure, D ego VV E 0 100 200 300 400 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 vElow DIABLO Music in the Park Overview Map Drop off on Thursday • ip .A DETOUR STAGING PLAN \ ii4..._ 1 August 10, 2019 Street Closure Time 4:30 pm - 10:00 pm Event Time 6:00 pm - 8:00 pm 1. Detour - Community Event No through traffic on Front Street. Use Hartz Ave. 2. Detour - Community Event No through traffic on Front Street. 3. Detour - Community Event (right arrow) No through traffic on Front Street. 4. Detour - Community Event (left arrow) No through traffic on Front Street. 5. Detour - Community Event (right arrow into parking lot) No through traffic on Front Street. Keep northbound lane open. 6. Detour - Community Event (right arrow into parking lot) No through traffic on Front Street. 7. Detour - Community Event (right arrow into parking lot) No through traffic on Front Street. 8. Detour - Community Event (straight arrow) No through traffic on Front Street. Use Hartz Ave. 9. Detour - Community Event No through traffic on Front Street. 10. Detour - Community Event No through traffic on Front Street. Use Hartz Ave. a. Maintenance to remove stage. • vJr r salk. 43144„ Legend MEI Detour Signs to be place at defined locations Police and Vehicle Portable Restrooms Soundstage Location Message Reader Board Barricade - Type 1 1110- Traffic Detour Route Street Closure Limit • Ism _. • Se w OD W E 0 100 200 300 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 4 <60144)4 i;ini Alamo O i < Of o .d DOI9v` ii - I to �4vV. Las Tr 1r'ap1aS ',, o lel ei I Wilderness ly� 14,1. 0 4,1.0 'N Ory 'po Alamo - to ca.° Av Stone Valley Rd Turnaround ° tr ,¢ ~s� Legend 11 -mile Hike 6 -mile Hike Start/Finish +Il I Portable Restroom Event Closure Limits Hydration Station deal OSJOH uoa The Ridge Hike Overview Map August 25, 2019 Street Closu re Time 5:00 am to 3:00 pm Event Time 7:00 pm to 2:00 pm 0 Start/Finish r I I -- +1 I ISI i i_ l Event Closure Limit 1' J Museum of the San Ramon Valley DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Relics On Railroad Danville Antique and Art Faire Overview Map RAILROAD AVE September 2, 2019 Street Closure Time 4:00 pm September 1 to 5:00 pm September 2 Event Time September 2, 9:00 am - 2:00 pm Legend Barricade - Type 1 Street Closure Limit Barricades to be installed by Event Organizer. 0 25 50 75 100 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Danville d'Elegance Overview Map Tombstone Detour sign posted at high school before Railroad Ave for southbound traffic. Maintenance to install Friday, event organizer turns sign to face traffic Sunday after road is closed. September 22, 2019 Street Closure Time 6:COam-7:00 pm Event Time 11:00 am - 4:00 pm DIABLO RD `,NDPMESP PVE. ,Seems Figure A Location Diablo Rd @ Hartz Ave E. Prospect Ave @ Front St Hartz Ave @ Prospect Muni Lot Hartz Ave @ Short St Church St @ Railroad Ave Church St @ Village Theatre Hartz Ave @ School St Hartz Ave @ Hartz Way Total Type 1 - 8' Barricade Cones 4 30 2 2 2 2 2 2 2 18 50 Legend © Police Vehicle Type 1 Barricade Road Closed Sign Tombstone Detour Sign I 1 an Portable Restroom (#) (Event Organizer) Reader Board 11 Debris Box/Recycle 11 Barricade Trailer Street Closure Limit ►- Traffic Detour Route Other: Type 11 baricades for ABC Posting Type 2 Tombstone Detour Signs FigurerB Road closure/removal detour installed by Event Organizer. W E 0 100 200 300 400 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 k. Note: Expect brief traffic delays during parade time. October 11, 2019 Event Time 2:30 pm - 3:10 pm Legend School Staff Volunteer • Police Post Assignments Parade Route No Parking October 11, 2019 from 1:00 pm to 3:30 pm Police Post Assignments 1. Danville Blvd @ El Cerro 2. Danville Blvd @ La Gonda Way 3. Danville Blvd @ Railroad Ave 4. Railroad Ave @ Love Lane 5. Railroad Ave @ Linda Mesa 6. Railroad Ave @ Prospect Ave 7. Hartz Ave @ Prospect Ave 8. Hartz Ave @ Diablo Rd 9. Hartz Ave @ Linda Mesa E 10. Danville Blvd @ SRVH Entrance 100 200 300 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Post 4 Post3 Run for Education Overview Map Paraiso Post 5 See Figure Post•2 October 13, 2019 Street Closure Time 7:30 am - 9:00 am Event Time 8:00 am - 9:00 am Charlotte Wood Middle School Capitan Post 6 Post,8 Legend Event Route Police Command Post Police Post • W E 0 0.25 Miles DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 October 19 & 20, 2019 Street Closure Time 2:00 am Oct. 19 to 11:00 pm Oct. 20 Event Time 10:00 am - 5:00 pm Legend ID Police Tombstone Detour Sign Detour Right Detour Left Barricade - Type 1 Restroom 11 Debris Box/Recycle Barricade Trailer Street Closure Limit E 0 100 200 300 Feet DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 Veterans Day Celebration Overview November 8-11, 2019 No Parking 3:00 pm, November 8 to 9:00 pm, November 11 Event Time Varies 8`MAX yr 11111114141111111111411111, 1-11111111111111111111111110mm.—..., 1100 a Huey to be located on Hartz Avenue and trailer should abut curb to be within the 9 -foot maximum encroachment into Hartz Avenue Right -of -Way. Vehicles parked on W Prospect Avenue need to align as close as possible with curb to avoid encroachment beyond 8' maximum amount. DocuSign Envelope ID: AD576541-9CD1-494B-8B1E-32F12FBB7ED1 .41(111(' scr Figure Lighting of the Old Oak Tree Overview Map \V _ A November 29, 2019 Street Closure Time Varies - See legend below 1:00 pm - 9:00 pm Event Time 5:15 pm - 8:00 pm Tombstone Detour sign posted at high school before Railroad Ave for southbound traffic. Maintenance to install, event organizer turns sign to face traffic after road is closed. 3 •III*: i HART'Z AVE >.:. Figure D. is Ism' ROAD VE Vehicular Ingress Route Street Closure Limit 1:00 pm until stage clears Street Closure Limit 4:00 pm to 7:30 pm** Street Closure Limit 4:00 pm to 9:00 pm Traffic Cone Pattern 110-1110- Traffic Detour Route Fire Engine Message Reader Board* ® Stage Location (closure 1:00 pm until clear) Police First Aid Public Restrooms Barricade - Type 1 I=o=Eo] Road Closed Sign No Thru Traffic Tombstone Detour Sign EPEE ,CeLP ED Iron Horse Regional Detour/closure to be installed/removed by Town of Danville. '411k ie. if *To be placed on Diablo Rd on 11/23 for advance ** Open at 7:30 pm or earlier as street clears. notice of event to public. Pull back barricades to this location at 7:30 pm. EL DORADO rs.