HomeMy WebLinkAbout104-2017RESOLUTION NO. 104-2017
AWARDING A CONTRACT AND APPROPRIATING ADDITIONAL FUNDING
FOR AUDIO-VISUAL IMPROVEMENTS IN VARIOUS TOWN FACILITIES,
CIP NOS. B-491, B-544, AND B-582
WHEREAS, The Danville Community Center, Oak Hill Park Community Center and
Veterans Memorial Building currently have outdated, analog audio-visual systems that
have exceeded their useful life; and
WHEREAS, the Town Council allocated $54,000 in. funding toward the repair and
replacement of audio-visual equipment for the Danville Community Center (CIP No. B-
491), Oak Hill Park Community Center (CIP No. B-544), and Veterans Memorial
Building (CIP No. B-582) projects in the 2017/18 Capital Improvement Program; and
WHEREAS, the Town received responses from a Request for Proposals (RFP) which
includes the implementation, coordination, installation, documentation, and training for
digital audio-visual systems; and
WHEREAS, based on the qualification criteria (technology, quality, firm capabilities,
performance record, and cost), Avidex Industries, LLC of Bellevue, Washington was the
most responsive, for a total project cost of $118,817.25 ($106,086.83 for equipment and
installation plus $12,730.42 for a 12% contingency), and Town staff has recommended
awarding a contract for the project to said contractor; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town awards a contract for audio-
visual improvements in various town facilities, CIP Nos. B-491, B-544, and B-582 to
Avidex Industries, LLC of Bellevue, Wash.; and
RESOLVED, by the Danville Town Council, that $64,817.25 in Public, Educational and
Government (PEG) fund be appropriated: $8,142.24 to the Danville Community Center
Project (CIP No. B-491), $28,915.74 to the Oak Hill Park Community Center Project (CIP
No. B-544), and $27,759.26 to the Veterans Memorial Building Project (CIP No. B-582),
be appropriated in the current fiscal year to fully fund completion of the project; and, be
it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Avidex Industries,
LLC of Bellevue, Wash., for $106,086.83, plus a 12% contingency of $12,730.42, for a total
construction budget of $118,817.25 for work in connection therewith, and the City Clerk
is hereby directed to attest same and affix thereto the official seal of the Town.
APPROVED by the Danville Town Council at a regular meeting on December 19, 2017,
by the following vote:
AYES: Arnerich, Blackwell, Morgan, Stepper, Storer
NOES: None
ABSTAINED: None
ABSENT: None
APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR ' `�
PAGE 2 OF RESOLUTION NO. 104-2017