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RESOLUTION NO. 33-2007
APPROVING A TOWN COUNCIL POLICY STATEMENT REGARDING
TOWN CO-SPONSORED EVENTS AND ACTIVITIES
WHEREAS, the Town receives requests from community groups and
organizations to co-sponsor various events and activities; and
WHEREAS, the Town Council wishes to formalize the process for how these
requests shall be submitted, evaluated and approved to assure consistent and fair
consideration; and
WHEREAS, the Town Council has drafted a policy statement, hereto attached as
Exhibit 1, that describes how proposed events and activities shall be reviewed;
now, therefore, be it
RESOLVED, that the Danville Town Council approves the attached policy
statement, and will follow the processes outlined therein.
APPROVED by the Danville Town Council at a regular meeting on April 3, 2007,
by the following vote:
AYES: Shimansky, Andersen, Doyle, Stepper
NOES: None
ABSTAINED: None
ABSENT: Arnerich
*l~ 1<, ~~
MAYOR ___
1lZ?3T~~:
CITY ATTORNEY
ATTEST:
Subject:
Purpose:
Policy:
TOWN COUNCIL POLICY STATEMENT
- DRAFT -
Approval of co-sponsored events and activities by the Town Council.
The Town Council desires to establish a Co-sponsorship Program to assist
community groups with events and activities that support the Town's
purpose and goals and serve Danville residents. The purpose of this
statement is to formalize the Town Council's policy for how interested
organizations will seek approval their events to be cosponsored by the
Town.
This statement addresses the application, reVIew, approval and
monitoring/ evaluation processes to be used in the Co-sponsorship
Program.
Application Process
Interested parties will complete an application form and submit it to the
Town by a specified date each year.
Designated Town staff will review applications and determine if the
applicant meets established criteria for consideration, and evaluate the
extent to which the proposed event or activity is consistent with the
Town's goals and provides a complementary or enhanced level of service
to Danville residents. Recommendations will then be developed
regarding co-sponsorship status and level.
Review / Approval of Co-sponsored Events and Activities
The Town Council will review and consider staff's recommendations at a
time and place to be arranged. These deliberations will be duly noticed
pursuant to the Ralph M. Brown Act.
Approvalj denial of full and limited co-sponsorship status for requested
events and activities shall be placed onto a regular Town Council agenda
for action.
Renewal of Co-sponsored Events and Activities
Continuing co-sponsored events and activities will be considered on an
annual basis, with the performance of groups affiliated with previous co-
sponsored events used as an additional evaluation criteria.
EXHIBIT 1