HomeMy WebLinkAbout191-90RESOLUTION NO. 191-90
AUTHORIZING TOWN MANAGER TO
EXECUTE A MEMORANDUM OF UNDERSTANDING
WITH THE COMMUNITY SERVICES GROUP
REGARDING THE PROVISION OF
RECREATIONAL SERVICES
WHEREAS, the Community Services Group ("CSG") is a California non-
profit corporation which has provided community recreation programs
and services in the San Ramon Valley for a number of years; and
WHEREAS, such programs and services include, without limitation, a
senior recreation program and newsletter, scheduling use of ball
fields for various sports leagues and organizations, and aquatics;
and
WHEREAS, the Town Council of the Town of Danville desires to offer
selected cultural, recreational and leisure services to the
citizens of Danville, and has so provided in the Town of Danville's
1990-1992 budget; and
WHEREAS, the Town Council desires to coordinate such programs and
services with the CSG in order to avoid duplication and to develop
a long-term plan for leisure services; and
WHEREAS, the Town and CSG have prepared a Memorandum of
Understanding ("MOU") to address these issues, which MOU provides
for the payment of $86,000 by the Town of Danville to the CSG over
a two-year period for the continuation of specified programs and
services by CSG over such period; now, therefore,
BE IT RESOLVED, by the Town Council of the Town of Danville that
the Town Manager be, and hereby is authorized to execute, on behalf
of the Town, a Memorandum of Understanding with the Community
Services Group in the form as lodged with the City Clerk, together
with such changes as may hereafter become necessary, provided such
changes do not materially increase the obligations of the Town
hereunder.
PASSED, ADOPTED AND APPROVED by the Danville Town Council at a
Regular Meeting held on September 4, 1990 by the following vote:
AYES:
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
GREENBERG, LANE, RITCHEY, SCHLENDORF, SHIMANSKY
ATTEST:
~~Ci y Cler~~
APPROVED AS TO FORM~
/ City Attorney .J
MEMORANDUM OF UNDERSTANDING
TOWN OF DANVILLE
SAN RAMON VALLEY COMMUNITY SERVICES GROUP
This Memorandum of Understanding is entered into this ~/~ day of~
1990 between the Town of Danville (Town) and the San Ramon Valley Cofnmfinity Services
Group (Community Services Group), a California non-profit corporation.
This Memorandum of Understanding is for a two-year period and is based on the
following facts and circumstances:
PURPOSE
The Community Services Group has been the primary provider of community recreation
programs and services in the San Ramon Valley for over twenty years. With the adoption
of the 1990-92 Budget, the Town Council made the determination that the Town will begin
to offer selected cultural and leisure services programs. It is the intention of the Town
and the Community Services Group to work together to insure that program offerings are
coordinated and that a smooth transition of programs and services be achieved.
This agreement fulfills the needs of both the parties as follows:
A parmership will be established between the Community Services Group and the
Town.
The Community Services Group will provide recreation programs and services for
senior citizens until September 1, 1990. The Town will pay the Community
Services Group $6,000 to manage the program, provide twenty hours per week of
staff time and to continue special classes presently in session through September
1, 1990. The Town will publish the "Silver Streak" in September.
The Town will enter into an agreement with the Sports Alliance for the scheduling
of Town maintained sports field facilities and the collection of fees. Twenty
percent of the fees collected will be retained by the Sports Alliance for their
services. It is understood that the Sports Alliance will subcontract with the
Community Services Group to administer the agreement and the master schedule
for Town maintained sports field facilities.
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The Community Services Group will continue to offer aquatics, sports leagues and
programs for youth and adults at the same level of service which has been
provided in previous seasons. The Town will not offer programs in the area of
sports and aquatics and will provide $40,000 each year in support to the
Community Services Group for Fiscal Year 90-91 and 91-92 to assist with the'
provision of these services.
The intent of this section is to minimize duplication in the provision of enrichment
program and services. The Community Services Group currently offers
enrichment programs and plans to continue to offer such programs. The Town
contemplates provision of cultural services in all forms of visual and performing
arts to include classes, performances and special events. ..
It is in the best interest of the public that available monies be used efficiently and
effectively and that the Town and Community Services Group not duplicate each
other. During the term of this agreement, the Town and Community Services
Group will provide course listings to each other at least six months in advance of
when the courses are scheduled. Every attempt will be made to resolve the
perceived duplication. If resolution is not achieved, either organization is free to
offer the course in question provided that six months notice has been given.
SPECIAL CONDITIONS
Regular Meetings of the Town Staff and the Community Services Group
The Town and the Community Services Group recognize the need for regular joint
meetings for information sharing as well as to resolve policy questions that may arise.
There shall be a joint meeting of staff representatives quarterly or more often if required.
Performance Evaluation
Every six months, representatives of the Town and the Community Services Group will
meet to set goals and objectives for the provision of community recreation programs and
services. A joint written report will be prepared as a product of such meeting on a semi-
annual basis which will include an evaluation.of the adequacy of community recreational
facilities, programs and services, and will, on at least an annual basis, include
recommendations for the improvement of such facilities, programs and services.
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Payment for Services
The Community Services Group shall submit invoices for payments on a monthly basis
for services provided during the preceding month. The Town shall process these invoices
within ten working days following the receipt of same.
Term of Agreement and Long Range Planning
The term of this agreement shall be two years commencing on July 1, 1990. Over the
next year the Town and Community Services Group will meet to discuss longer term
leisure service programming. This discussion should focus on what services should be
provided and who should provide them. This joint effort should culminate in preparation
of a service plan to be implemented in the 1992-94 budget period. ]he plan should be
ready for policy review in January, 1992.
~.COMMUNIT¥ SERVICES' ~GROUP
! 0 ~ '//
,- ' ~_~/~ ,/%~ ~ ~---~
David Stegman
Executive Director 'L,/:
DATE:
OF
Ge6rge~ A. Sip~l
Town Manager
DATE:
APPROVED BY THE BOAPd) OF
DIRECTORS OF THE SAN RAMON
VALLEY SERVIdEs GROUP ON:
APPROVED BY THE TOWN COUNCIL OF
THE TOWN OF DANVILLE ON:
September 4, 1990
csg5 .mou
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San Ramon Valley
Community
Services
Group
545 Sycamore Vly. Rd. W.
Danville, CA 94526
(415) 837-8235
September 26, 1990
BOARD OF DIRECTORS
Edgar Blake
Joseph Colmery
Anita Crowther
Greg McCoy
Tim Moran
Peter Passantino
Gregory Toscas
Bonny Wallace
Karen White
Alexander R. Mehran
Ex.-Officio
David Stegman
Executive Director
Joan Franciosa August
Associate Exec. Director
ADVISORS
Mark Armstrong
Boyer August
Steve Beinke
Dr. A. Berardino
Linda Best
Lucille Berton
Dr. Robert Brown
Bill Cardinale
Joseph Cartan
Jerry Clifford
Lorreta Dias
Julie Duda
Dorothy Ebbett
George Filiee
Rev. Paul Forman
William Gagen, Jr.
Jim Graham
Marian Hasbrouek
Roz Hirsch
Debbie Hughes
Jess Jacques
Linda Jeffery
Linda Johnson
SyMa Kennett
Bill Ketsdever
Jill Lander
Charles Lowell
Jack Marzluft
Patrick J. McMahon
Claudia Nemir
Doug Oftenhartz
Nita Parsons
Allan J. Petersdoff
Syma Reynolds
Mike Rupprecht
Owen Schwaderer
Joy Severin
Don Sledge
Phil Smith
Jack Steger
Kevin Sweeney
Brian Thiessen
Tom Walter
Patricia L. Wright
Gay Wyne
Mayor Don Ritchey
Town of Danville
510 La Gonda Uay
Danville, CA 94526
Re: Memorandum of Understanding
Dear Don:
At today's regular meeting of the San Ramon Valley
Community Services Group, our Board of Directors
unanimously approved the Memorandum of Understanding
with the Town of Danville regarding the provision of
recreational services to our local community. This
concludes a five month process and sets up an
opportunity where the Community Services Group and the
Town can work over the next too years to promote a long-
term plan and relationship to benefit the citizens of
Danville.
The Community Services Group Board has authorized our
Executive Director, David Stegman, to sign the
Memorandum of Understanding and begin the procedures
contained in the document.
On behalf of Board and staff, I wish to extend my thanks
to you, your fellow Town Council members and staff for
all of your collective work on this matter.
President
San Ramon Valley
Community Services Group
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